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Counseling practice

Ashcombe Commons Counseling · Counseling practice · Madison, WI

Ibrahim Whitcombe owns Ashcombe Commons Counseling, a group counseling practice in Madison, and he uses this to keep every closet's supplies counted, reordered on time and never run out.

HealthcareInventoryImports4 tables · 6 views · 1 form · 3 dimension sets · 1 dashboard · 1 digest · 1 document · 1 notification · 1 agent
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Stock board

Supplies
In stock16
Herbal tea assortmentACC-1102Waiting room
Paper cups, 8 ozACC-1104Waiting room
Bottled waterACC-1105Waiting room
Coloring books and crayon setsACC-1106Waiting room
Name tent cardsACC-1108Group room
11 more
Low4
PHQ-9 questionnaire padACC-1113Forms and handouts
Toner cartridge, color setACC-1121Office
Trash liners, 13 galACC-1128Cleaning and safety
Sand tray figures setACC-1133Sensory and play
Reorder now5
Decaf coffee podsACC-1103Waiting room
Whiteboard markers, assortedACC-1107Group room
Adult intake packetACC-1115Forms and handouts
Crisis resource cardsACC-1118Forms and handouts
Toner cartridge, blackACC-1120Office
On order8
Tissue boxes, 2-plyACC-1101Waiting room
Ballpoint pens, blackACC-1111Group room
Appointment reminder cardsACC-1123Office
Manila folders, letterACC-1124Office
Paper towelsACC-1127Cleaning and safety
3 more
Discontinued1
Toner cartridge, black (old model)ACC-1134Office

Tables

Supplies

34 sample rows · 16 columns

Everything in the closets and cabinets: how many are on hand, when to reorder and when each is next counted.

SupplySKUCategoryUnitKept inOn handReorder point
Adolescent intake packetACC-1116Forms and handoutsset of 25Front desk closet53
Adult intake packetACC-1115Forms and handoutsset of 25Front desk closet24
Appointment reminder cardsACC-1123Officepad of 100Front desk closet95
Ballpoint pens, blackACC-1111Group roombox of 60Group room B cabinet32
Bottled waterACC-1105Waiting roomcase of 24Break room43
Coloring books and crayon setsACC-1106Waiting roomset of 12Front desk closet64
Consent to treatment padACC-1117Forms and handoutspad of 50Front desk closet64
Copy paper, letterACC-1119Officecase of 5 reamsSupply room shelf43
Crisis resource cardsACC-1118Forms and handoutspack of 100Front desk closet13
Decaf coffee podsACC-1103Waiting roombox of 48Break room23
Disinfecting wipes canisterACC-1126Cleaning and safetycanister of 75Supply room shelf128
Envelopes, #10ACC-1122Officebox of 500Supply room shelf21

22 more rows

Suppliers

7 sample rows · 13 columns

The companies the practice buys from, with a rep, terms and how long a delivery takes.

SupplierAccount repRep phoneRep emailAccount numberPayment termsLead time
Bellwether Play Therapy SupplyCorwin Abernathy-Hale(608) 555-0110corwin.abernathy@bellwetherplaytherapysupply.comACC-70558Net 308
Harborlight Clinical FormsPriyanka Venugopal(608) 555-0109priyanka.venugopal@harborlightclinicalforms.comACC-70521Prepaid6
Kestrel Paper and PrintOsgood Whitlock(608) 555-0108osgood.whitlock@kestrelpaperandprint.comACC-70484Net 153
Lindenfield Janitorial SupplyAnnika Gerritsen(608) 555-0107annika.gerritsen@lindenfieldjanitorialsupply.comACC-70447Net 304
Orchard Row Safety and SanitationFitzgerald Obuya(608) 555-0112fitzgerald.obuya@orchardrowsafetyandsanitation.comACC-70632Net 303
Quillfeather Wholesale FoodsMagdalena Strand(608) 555-0111magdalena.strand@quillfeatherwholesalefoods.comACC-70595Net 152
Tamarack Office ProductsDellwood Reyes(608) 555-0106dellwood.reyes@tamarackofficeproducts.comACC-70410Net 303

Purchase orders

14 sample rows · 9 columns

Each order placed with a supplier, what is on it, when it was ordered and when it arrives.

PO numberSupplierStatusOrderedExpectedReceivedSupplies
PO-3140Harborlight Clinical FormsDraft———Crisis resource cards, Adult intake packet
PO-3137Bellwether Play Therapy SupplyOrderedOct 3, 2026Oct 11, 2026—Weighted lap pads, Feelings cards deck
PO-3134Lindenfield Janitorial SupplyOrderedOct 1, 2026Oct 8, 2026—Tissue boxes, 2-ply
PO-3131Orchard Row Safety and SanitationOrderedSep 29, 2026Oct 7, 2026—First-aid kit refill, Paper towels
PO-3128Kestrel Paper and PrintPartly receivedSep 26, 2026Sep 30, 2026—Ballpoint pens, black, Manila folders, letter, Appointment reminder cards
PO-3125Harborlight Clinical FormsCancelledSep 18, 2026Sep 22, 2026—Consent to treatment pad, Crisis resource cards
PO-3122Quillfeather Wholesale FoodsReceivedSep 16, 2026Sep 19, 2026Sep 20, 2026Paper cups, 8 oz, Bottled water, Herbal tea assortment
PO-3119Tamarack Office ProductsReceivedSep 9, 2026Sep 13, 2026Sep 13, 2026Whiteboard markers, assorted, Sticky notes, 3 x 3 in, Whiteboard erasers
PO-3116Bellwether Play Therapy SupplyReceivedSep 5, 2026Sep 11, 2026Sep 12, 2026Fidget kits, Sand tray figures set
PO-3113Orchard Row Safety and SanitationReceivedSep 2, 2026Sep 5, 2026Sep 6, 2026Hand sanitizer pump bottle, Disinfecting wipes canister, Trash liners, 13 gal
PO-3110Kestrel Paper and PrintReceivedAug 28, 2026Aug 31, 2026Aug 31, 2026Copy paper, letter, Toner cartridge, black, Envelopes, #10
PO-3107Harborlight Clinical FormsReceivedAug 25, 2026Aug 29, 2026Aug 30, 2026PHQ-9 questionnaire pad, GAD-7 questionnaire pad, Adult intake packet

2 more rows

Forms and booking

Add a supply

Form
Add a supplyUsed when something new goes on the shelves, so it is counted from its first day.
What is the item called? *
What SKU should it carry? *Starts with ACC- and four digits.
Which category does it belong to? *Waiting roomGroup roomForms and handoutsOfficeCleaning and safetySensory and play
How does it come packed?
How many are on the shelf now?
Add to the list

Dashboards

Closet health

Supplies
Supplies by stock status
  • On order8
  • In stock16
  • Reorder now5
  • Low4
  • Discontinued1
Supplies by category
  • Waiting room6
  • Group room6
  • Forms and handouts6
  • Office7
  • Cleaning and safety5
  • Sensory and play4
Counts due by week
  • Sep 27, 20266
  • Oct 4, 20267
  • Oct 11, 20265
  • Oct 18, 202612
  • Oct 25, 20264

Also included

  • Monday reorder listDigest
  • Count coming dueNotificationGives the office manager a nudge two days ahead of each scheduled shelf count.
  • Order confirmation noteDocumentThe short note sent to a supplier with a purchase order, naming the delivery date the practice expects.

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