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Day spa

Ashcombe Row Spa · Day spa · Beaverton, OR

Gaspard Lorenzetti manages Ashcombe Row Spa, a day spa with twenty on the team, and uses this to keep each person's schedule, licences and onboarding in one file while pay, birth dates and emergency contacts stay visible only to him.

Fitness and beautyTeam and HRGoverned columns4 tables · 7 views · 1 form · 1 dashboard · 1 checklist · 1 notification · 1 stage rule set · 1 agent
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Onboarding

Team files
Offer accepted0
Paperwork in1
Ezekiel Amadi-Price, spa attendantEzekiel Amadi-PriceSpa attendant
Training2
Yuki Takeshiro-Bell, estheticianYuki Takeshiro-BellEsthetician
Thandiwe Okoro-Ross, nail technicianThandiwe Okoro-RossNail technician
Cleared to work17
Gaspard Lorenzetti, spa managerGaspard LorenzettiSpa manager
Imogen Thackeray, estheticianImogen ThackerayEsthetician
Rashida Okpara-Vance, estheticianRashida Okpara-VanceEsthetician
Linnea Hargrove, estheticianLinnea HargroveEsthetician
Dmitri Valcourt, estheticianDmitri ValcourtEsthetician
12 more

Tables

Team files

20 sample rows · 14 columns

One file for every person on the team: job, hours, pay, licence, emergency contact and where they are in onboarding.

FileTeam entryJob titleEmploymentHired onOnboardingContract hours
Imogen Thackeray, estheticianImogen ThackerayEstheticianFull timeOct 5, 2019Cleared to work36
Rashida Okpara-Vance, estheticianRashida Okpara-VanceEstheticianFull timeOct 5, 2022Cleared to work36
Linnea Hargrove, estheticianLinnea HargroveEstheticianFull timeOct 5, 2024Cleared to work36
Dmitri Valcourt, estheticianDmitri ValcourtEstheticianPart timeOct 5, 2025Cleared to work20
Yuki Takeshiro-Bell, estheticianYuki Takeshiro-BellEstheticianPart timeSep 17, 2026Training20
Odette Wainwright, front deskOdette WainwrightFront deskFull timeOct 5, 2020Cleared to work36
Caspian Hollowell, front deskCaspian HollowellFront deskFull timeOct 5, 2024Cleared to work36
Perpetua Nakagawa, front deskPerpetua NakagawaFront deskPart timeFeb 5, 2026Cleared to work20
Marisol Quintanilla, massage therapistMarisol QuintanillaMassage therapistFull timeOct 5, 2018Cleared to work36
Bertrand Oyelaran, massage therapistBertrand OyelaranMassage therapistFull timeOct 5, 2021Cleared to work36
Hedda Lindqvist-Roe, massage therapistHedda Lindqvist-RoeMassage therapistFull timeOct 5, 2023Cleared to work36
Tobias Merriweather, massage therapistTobias MerriweatherMassage therapistFull timeOct 5, 2025Cleared to work36

8 more rows

Certifications

37 sample rows · 7 columns

Every licence and safety card on file, when it was issued and when it runs out.

CertificateHeld byCredentialIssued onExpires onCertificate numberStanding
Cleo Abernethy-Pak — Bloodborne pathogensCleo Abernethy-Pak, nail technicianBloodborne pathogensAug 25, 2025Aug 25, 2026BBP-34810Expired
Imogen Thackeray — CPR and first aidImogen Thackeray, estheticianCPR and first aidSep 13, 2024Sep 13, 2026CPR-62271Expired
Bertrand Oyelaran — Bloodborne pathogensBertrand Oyelaran, massage therapistBloodborne pathogensSep 26, 2025Sep 26, 2026BBP-86020Expired
Marisol Quintanilla — Massage therapist licenseMarisol Quintanilla, massage therapistMassage therapist licenseOct 23, 2024Oct 23, 2026MT-23620Renewal due
Rashida Okpara-Vance — CPR and first aidRashida Okpara-Vance, estheticianCPR and first aidNov 1, 2024Nov 1, 2026CPR-40459Renewal due
Hedda Lindqvist-Roe — Bloodborne pathogensHedda Lindqvist-Roe, massage therapistBloodborne pathogensNov 7, 2025Nov 7, 2026BBP-16907Renewal due
Lazlo Ferreira-Dunn — Bloodborne pathogensLazlo Ferreira-Dunn, spa attendantBloodborne pathogensNov 12, 2025Nov 12, 2026BBP-67583Renewal due
Joaquin Delmonico — Nail technician licenseJoaquin Delmonico, nail technicianNail technician licenseNov 18, 2024Nov 18, 2026NT-30812Renewal due
Odette Wainwright — CPR and first aidOdette Wainwright, front deskCPR and first aidNov 26, 2024Nov 26, 2026CPR-54793Renewal due
Bertrand Oyelaran — CPR and first aidBertrand Oyelaran, massage therapistCPR and first aidFeb 20, 2025Feb 20, 2027CPR-41526Current
Wilhelmina Castellane — Bloodborne pathogensWilhelmina Castellane, spa attendantBloodborne pathogensApr 1, 2026Apr 1, 2027BBP-56223Current
Bertrand Oyelaran — Massage therapist licenseBertrand Oyelaran, massage therapistMassage therapist licenseApr 13, 2025Apr 13, 2027MT-65363Current

25 more rows

Shifts

34 sample rows · 5 columns

The week's roster: who works which station and when.

ShiftWorkingStationStartsEnds
Mon front desk — Odette WainwrightOdette Wainwright, front deskFront deskOct 5, 3:30 PMOct 5, 9:30 PM
Mon wet area — Lazlo Ferreira-DunnLazlo Ferreira-Dunn, spa attendantWet areaOct 5, 3:30 PMOct 5, 11:30 PM
Mon treatment room 3 — Marisol QuintanillaMarisol Quintanilla, massage therapistTreatment room 3Oct 5, 5:00 PMOct 6, 1:00 AM
Mon nail bar — Joaquin DelmonicoJoaquin Delmonico, nail technicianNail barOct 5, 5:00 PMOct 6, 1:00 AM
Mon front desk — Caspian HollowellCaspian Hollowell, front deskFront deskOct 5, 9:30 PMOct 6, 3:30 AM
Tue front desk — Caspian HollowellCaspian Hollowell, front deskFront deskOct 6, 3:30 PMOct 6, 9:30 PM
Tue treatment room 1 — Rashida Okpara-VanceRashida Okpara-Vance, estheticianTreatment room 1Oct 6, 4:00 PMOct 7, 12:00 AM
Tue wet area — Wilhelmina CastellaneWilhelmina Castellane, spa attendantWet areaOct 6, 7:00 PMOct 7, 3:00 AM
Tue front desk — Perpetua NakagawaPerpetua Nakagawa, front deskFront deskOct 6, 9:30 PMOct 7, 3:30 AM
Wed front desk — Odette WainwrightOdette Wainwright, front deskFront deskOct 7, 3:30 PMOct 7, 9:30 PM
Wed wet area — Lazlo Ferreira-DunnLazlo Ferreira-Dunn, spa attendantWet areaOct 7, 3:30 PMOct 7, 11:30 PM
Wed treatment room 1 — Linnea HargroveLinnea Hargrove, estheticianTreatment room 1Oct 7, 5:00 PMOct 8, 1:00 AM

22 more rows

Views

Certification board

Certifications
Current28
Gaspard Lorenzetti — Cosmetology licenseGaspard Lorenzetti, spa managerCosmetology license
Imogen Thackeray — Esthetician licenseImogen Thackeray, estheticianEsthetician license
Rashida Okpara-Vance — Esthetician licenseRashida Okpara-Vance, estheticianEsthetician license
Linnea Hargrove — Esthetician licenseLinnea Hargrove, estheticianEsthetician license
Linnea Hargrove — CPR and first aidLinnea Hargrove, estheticianCPR and first aid
23 more
Renewal due6
Rashida Okpara-Vance — CPR and first aidRashida Okpara-Vance, estheticianCPR and first aid
Marisol Quintanilla — Massage therapist licenseMarisol Quintanilla, massage therapistMassage therapist license
Hedda Lindqvist-Roe — Bloodborne pathogensHedda Lindqvist-Roe, massage therapistBloodborne pathogens
Joaquin Delmonico — Nail technician licenseJoaquin Delmonico, nail technicianNail technician license
Odette Wainwright — CPR and first aidOdette Wainwright, front deskCPR and first aid
1 more
Expired3
Imogen Thackeray — CPR and first aidImogen Thackeray, estheticianCPR and first aid
Bertrand Oyelaran — Bloodborne pathogensBertrand Oyelaran, massage therapistBloodborne pathogens
Cleo Abernethy-Pak — Bloodborne pathogensCleo Abernethy-Pak, nail technicianBloodborne pathogens

Week roster

Shifts
October 2026
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
2
3
4
5Mon front desk — Odette WainwrightMon front desk — Caspian Hollowell+3
6Tue front desk — Caspian HollowellTue front desk — Perpetua Nakagawa+2
7Wed front desk — Odette WainwrightWed front desk — Caspian Hollowell+4
8Thu front desk — Perpetua NakagawaThu front desk — Odette Wainwright+2
9Fri front desk — Caspian HollowellFri front desk — Odette Wainwright+4
10Sat front desk — Odette WainwrightSat front desk — Perpetua Nakagawa+4
11Sun front desk — Caspian HollowellSun treatment room 3 — Tobias Merriweather+1
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31

Forms and booking

New hire details

Form
New hire detailsThe sheet a new team member fills in on their first day, with their own contact and licence details.
How should your file be titled? *Your name and job, like Sam Reyes, esthetician.
What is your job at the spa? *Spa managerEstheticianMassage therapistNail technicianFront deskSpa attendant
Are you full time or part time? *Full timePart time
What is your first day? *
What is your date of birth?Payroll and insurance only.
What is your state licence number?Skip it if your role has none.
Who should we call in an emergency?
What number reaches them?
Send to Gaspard

Dashboards

Team credentials

Certifications
Certifications by standing
  • Current28
  • Expired3
  • Renewal due6
Certifications by credential
  • Cosmetology license1
  • Esthetician license5
  • CPR and first aid13
  • Massage therapist license5
  • Bloodborne pathogens10
  • Nail technician license3

Also included

  • Certification boardStage rules
  • New hire onboardingChecklist
  • Credential expiringNotificationWarns the spa manager thirty days before a licence or safety card runs out.

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