Vendor management
Halberd Point Medical Center · Vendor management · Spokane, WA
Olivia Grant runs procurement at Halberd Point Medical Center, a 220-bed hospital in Spokane, and she uses this to keep every vendor's contract signed and every insurance certificate current so nothing lapses before an audit.
Any businessComplianceDocuments and e-sign4 tables · 7 views · 1 form · 1 dimension set · 1 dashboard · 1 digest · 1 document · 1 notification · 1 agent
Use this templateContract board
ContractsDraft3
Fieldstone Office Products: office productsCT-2256Fieldstone Office Products
Ironbridge Biomedical Service: lab analyzer serviceCT-2271Ironbridge Biomedical Service
Evergreen Pharmaceutical Distribution: pharmacy automationCT-2301Evergreen Pharmaceutical Distribution
Out for signature5
Lakeshore Staffing Alliance: travel nurse placementsCT-2226Lakeshore Staffing Alliance
Bluepeak Software Systems: patient scheduling softwareCT-2241Bluepeak Software Systems
Redwater Imaging Parts: imaging partsCT-2266Redwater Imaging Parts
Clearwater Linen Company: scrub rental addendumCT-2281Clearwater Linen Company
Northgate Elevator and Lift: lift inspectionCT-2316Northgate Elevator and Lift
Signed12
Cascadia Surgical Supply: surgical supplies, two-yearCT-2201Cascadia Surgical Supply
Ironbridge Biomedical Service: imaging equipment serviceCT-2206Ironbridge Biomedical Service
Clearwater Linen Company: linen and laundryCT-2211Clearwater Linen Company
Pinewood Food Service Partners: food serviceCT-2216Pinewood Food Service Partners
Summit Security Group: campus securityCT-2221Summit Security Group
7 moreExpired3
Orchard Lane Grounds Care: grounds careCT-2261Orchard Lane Grounds Care
Cascadia Surgical Supply: gloves and gowns, annualCT-2276Cascadia Surgical Supply
Harrowgate Medical Waste: sharps container programCT-2306Harrowgate Medical Waste
Terminated1
Pinewood Food Service Partners: vending and cafe equipmentCT-2296Pinewood Food Service Partners
Tables
Contracts
24 sample rows · 16 columnsEvery agreement with a vendor: what kind it is, what it is worth each year, and where it stands from draft to signed.
| Contract | Contract number | Vendor | Kind | Status | Annual value | Starts on |
|---|---|---|---|---|---|---|
| Cascadia Surgical Supply: gloves and gowns, annual | CT-2276 | Cascadia Surgical Supply | Purchase agreement | Expired | $120,000 | Nov 4, 2024 |
| Orchard Lane Grounds Care: grounds care | CT-2261 | Orchard Lane Grounds Care | Master services | Expired | $21,000 | May 23, 2025 |
| Harrowgate Medical Waste: sharps container program | CT-2306 | Harrowgate Medical Waste | Master services | Expired | $15,000 | Aug 11, 2025 |
| Northgate Elevator and Lift: elevator service | CT-2236 | Northgate Elevator and Lift | Maintenance | Signed | $48,000 | Jan 28, 2026 |
| Ironbridge Biomedical Service: imaging equipment service | CT-2206 | Ironbridge Biomedical Service | Maintenance | Signed | $215,000 | Jun 7, 2026 |
| Summit Security Group: campus security | CT-2221 | Summit Security Group | Master services | Signed | $312,000 | Aug 21, 2025 |
| Tamarack HVAC Services: heating and cooling service | CT-2251 | Tamarack HVAC Services | Maintenance | Signed | $66,000 | Aug 21, 2026 |
| Summit Security Group: parking attendants | CT-2311 | Summit Security Group | Master services | Signed | $58,000 | Sep 5, 2026 |
| Bluepeak Software Systems: billing software support | CT-2291 | Bluepeak Software Systems | Master services | Signed | $230,000 | Sep 20, 2025 |
| Clearwater Linen Company: scrub rental addendum | CT-2281 | Clearwater Linen Company | Master services | Out for signature | $24,000 | Oct 12, 2026 |
| Redwater Imaging Parts: imaging parts | CT-2266 | Redwater Imaging Parts | Purchase agreement | Out for signature | $56,000 | Oct 15, 2026 |
| Lakeshore Staffing Alliance: travel nurse placements | CT-2226 | Lakeshore Staffing Alliance | Staffing | Out for signature | $780,000 | Oct 19, 2026 |
12 more rows
Insurance certificates
24 sample rows · 10 columnsThe insurance certificate each vendor must keep current, with the carrier, the limit and the day it runs out.
| Certificate | Vendor | Coverage | Insurance carrier | Policy number | Coverage limit | Effective on |
|---|---|---|---|---|---|---|
| Pinewood Food Service Partners: general liability certificate | Pinewood Food Service Partners | General liability | Cedar Ridge Indemnity | GL-480822 | $2,000,000 | Oct 15, 2025 |
| Tamarack HVAC Services: general liability certificate | Tamarack HVAC Services | General liability | Alder Creek Underwriters | PL-482603 | $1,000,000 | Oct 25, 2025 |
| Ironbridge Biomedical Service: general liability certificate | Ironbridge Biomedical Service | General liability | Pennant Harbor Insurance | WC-480274 | $2,000,000 | Nov 9, 2025 |
| Ironbridge Biomedical Service: professional liability certificate | Ironbridge Biomedical Service | Professional liability | Pennant Harbor Insurance | CY-480411 | $3,000,000 | Nov 9, 2025 |
Vendors
14 sample rows · 16 columnsThe companies the hospital buys from, how risky each is to lose, and what is signed and insured for each.
| Vendor | Vendor number | Vendor type | Risk tier | Standing | Contact | Contact email |
|---|---|---|---|---|---|---|
| Bluepeak Software Systems | VND-163 | IT and software | Critical | Active | Quentin Abernathy-Lowe | quentin.abernathy@bluepeaksoftwaresys.net |
| Cascadia Surgical Supply | VND-107 | Medical supplies | Critical | Active | Reuben Calloway-Finch | reuben.calloway@cascadiasurgical.net |
| Clearwater Linen Company | VND-121 | Linen and laundry | Standard | Active | Dorothea Illingworth | dorothea.illingworth@clearwaterlinenco.net |
| Evergreen Pharmaceutical Distribution | VND-149 | Medical supplies | Critical | Active | Bastian Wolcott | bastian.wolcott@evergreenpharmadist.net |
| Fieldstone Office Products | VND-184 | Medical supplies | Low | Onboarding | Zenobia Hartwell-Ng | zenobia.hartwell@fieldstoneofficeproducts.net |
| Harrowgate Medical Waste | VND-170 | Waste disposal | Critical | Active | Saoirse Delacourt | saoirse.delacourt@harrowgatewaste.net |
| Ironbridge Biomedical Service | VND-114 | Equipment service | Critical | Active | Annika Sorenstam-Voss | annika.sorenstam@ironbridgebiomed.net |
| Lakeshore Staffing Alliance | VND-142 | Staffing | Critical | Active | Ottoline Brannigan-Moss | ottoline.brannigan@lakeshorestaffingalliance.net |
| Northgate Elevator and Lift | VND-156 | Facilities | Standard | Active | Prudence Valeriano | prudence.valeriano@northgateelevator.net |
| Orchard Lane Grounds Care | VND-191 | Facilities | Low | Inactive | Ephraim Dunmore | ephraim.dunmore@orchardlanegrounds.net |
| Pinewood Food Service Partners | VND-128 | Food service | Standard | Active | Mateo Brandvold | mateo.brandvold@pinewoodfoodpartners.net |
| Redwater Imaging Parts | VND-198 | Equipment service | Standard | Onboarding | Cosima Lindqvist-Hart | cosima.lindqvist@redwaterimagingparts.net |
2 more rows
Views
Certificate end dates
Insurance certificatesOctober 2026
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
2
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6
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10Fieldstone Office Products: general liability certificate
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15Pinewood Food Service Partners: general liability certificatePinewood Food Service Partners: product liability certificate
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25Tamarack HVAC Services: general liability certificate
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31
Forms and booking
Request a contract
FormRequest a contractWhat a department fills in when it needs a new agreement with a vendor.
What is the agreement for? *
Which vendor is it with? *
What kind of agreement is it? *Master servicesPurchase agreementBusiness associate agreementMaintenanceStaffing
About how much will it cost each year?
When should it start?
Who will own it?
Send to procurementDashboards
Vendors at a glance
ContractsContracts by status
- Signed12
- Out for signature5
- Draft3
- Expired3
- Terminated1
Annual value by kind
- Purchase agreement$1,960,000
- Maintenance$436,500
- Master services$1,922,000
- Staffing$1,190,000
Also included
- Vendor services agreementDocumentThe agreement a vendor signs, with its price, term and the hospital's terms.
- Certificates running outDigest
- Contract signedNotificationTells the compliance coordinator the moment a contract is signed so its certificates can be checked.
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