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Board management

Hazelmere Corners Board · Board management · Traverse City, MI

Hester Castellanos is the board secretary at Hazelmere Corners Board, the volunteer board of a Traverse City food and housing nonprofit, and she uses this to track meeting dates, each trustee's yearly filings and new-trustee orientation.

Any businessTeam and HRForms5 tables · 6 views · 1 form · 1 digest · 1 checklist · 1 notification · 1 stage rule set · 1 agent
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All filings

Yearly filings
FilingTrusteeKindInterests to declareSigned onValid untilStanding
CD-26-114Cuthbert Nwosu-LindgrenConflict of interest statementOwns a rental unit near the Fifth Street lotAug 27, 2025Aug 26, 2026Lapsed
CD-26-105Seraphina Tomkins-OkoyeFiduciary duty training—Sep 20, 2024Sep 16, 2026Lapsed
CD-26-111Ludovic Ferreira-BrandtInsurance acknowledgment—Oct 4, 2025Sep 30, 2026Lapsed
CD-26-107Hester CastellanosInsurance acknowledgment—Oct 31, 2025Oct 31, 2026Renews soon
CD-26-117Philippa Dellacroce-AzizFiduciary duty training—Nov 11, 2024Nov 7, 2026Renews soon
CD-26-122Rufus Calloway-TranConflict of interest statementSpouse works for a vendor of the pantryNov 29, 2025Nov 26, 2026Renews soon
CD-26-112Winifred Oyelaran-SotoConflict of interest statementSpouse works for a vendor of the pantryDec 12, 2025Dec 7, 2026Current
CD-26-104Seraphina Tomkins-OkoyeConflict of interest statementOwns a rental unit near the Fifth Street lotJan 11, 2026Jan 8, 2027Current
CD-26-120Annika Strandberg-MbekiConflict of interest statementSits on the school foundation boardFeb 3, 2026Feb 2, 2027Current
CD-26-109Ludovic Ferreira-BrandtConflict of interest statementOwns a rental unit near the Fifth Street lotMar 6, 2026Mar 4, 2027Current
CD-26-119Percival Yamamoto-HaleInsurance acknowledgment—Mar 24, 2026Mar 24, 2027Current
CD-26-101Barnabas Whitlock-AdeyemiConflict of interest statementServes on a bank advisory panelMay 3, 2026May 3, 2027Current

20 more rows

Tables

Yearly filings

32 sample rows · 8 columns

The statements, trainings and agreements each trustee files, and the day each one lapses.

FilingTrusteeKindInterests to declareSigned onValid untilStanding
CD-26-114Cuthbert Nwosu-LindgrenConflict of interest statementOwns a rental unit near the Fifth Street lotAug 27, 2025Aug 26, 2026Lapsed
CD-26-105Seraphina Tomkins-OkoyeFiduciary duty training—Sep 20, 2024Sep 16, 2026Lapsed
CD-26-111Ludovic Ferreira-BrandtInsurance acknowledgment—Oct 4, 2025Sep 30, 2026Lapsed
CD-26-107Hester CastellanosInsurance acknowledgment—Oct 31, 2025Oct 31, 2026Renews soon
CD-26-117Philippa Dellacroce-AzizFiduciary duty training—Nov 11, 2024Nov 7, 2026Renews soon
CD-26-122Rufus Calloway-TranConflict of interest statementSpouse works for a vendor of the pantryNov 29, 2025Nov 26, 2026Renews soon
CD-26-112Winifred Oyelaran-SotoConflict of interest statementSpouse works for a vendor of the pantryDec 12, 2025Dec 7, 2026Current
CD-26-104Seraphina Tomkins-OkoyeConflict of interest statementOwns a rental unit near the Fifth Street lotJan 11, 2026Jan 8, 2027Current
CD-26-120Annika Strandberg-MbekiConflict of interest statementSits on the school foundation boardFeb 3, 2026Feb 2, 2027Current
CD-26-109Ludovic Ferreira-BrandtConflict of interest statementOwns a rental unit near the Fifth Street lotMar 6, 2026Mar 4, 2027Current
CD-26-119Percival Yamamoto-HaleInsurance acknowledgment—Mar 24, 2026Mar 24, 2027Current
CD-26-101Barnabas Whitlock-AdeyemiConflict of interest statementServes on a bank advisory panelMay 3, 2026May 3, 2027Current

20 more rows

Trustees

14 sample rows · 9 columns

Everyone who sits on the board, with their seat, committee, term and yearly filings.

NameSeatCommitteeEmailPhoneTerm beginsTerm ends
Annika Strandberg-MbekiTrustee at largeProgramannika.strandbergmbeki@hazelmerecornersmail.net(231) 555-128Aug 11, 2025Aug 10, 2028
Barnabas Whitlock-AdeyemiChairGovernancebarnabas.whitlockadeyemi@hazelmerecornersmail.net(231) 555-120Jan 9, 2024Jan 8, 2027
Cuthbert Nwosu-LindgrenTrustee at largeGovernancecuthbert.nwosulindgren@hazelmerecornersmail.net(231) 555-125Dec 24, 2024Dec 24, 2027
Eleonora Birch-AdeyinkaTrustee at largeProgrameleonora.birchadeyinka@hazelmerecornersmail.net(231) 555-130Jan 28, 2026Jan 27, 2029
Hester CastellanosSecretaryGovernancehester.castellanos@hazelmerecornersmail.net(231) 555-122Jul 27, 2024Jul 27, 2027
Imelda Santangelo-RoweTrustee at largeGovernanceimelda.santangelorowe@hazelmerecornersmail.net(231) 555-132Sep 5, 2026Sep 4, 2029
Ludovic Ferreira-BrandtTreasurerFinanceludovic.ferreirabrandt@hazelmerecornersmail.net(231) 555-123Feb 28, 2024Feb 27, 2027
Obadiah Lindqvist-PryceTrustee at largeNo committeeobadiah.lindqvistpryce@hazelmerecornersmail.net(231) 555-133Sep 27, 2026Sep 26, 2029
Percival Yamamoto-HaleTrustee at largeProgrampercival.yamamotohale@hazelmerecornersmail.net(231) 555-127Mar 24, 2025Mar 23, 2028
Philippa Dellacroce-AzizTrustee at largeDevelopmentphilippa.dellacroceaziz@hazelmerecornersmail.net(231) 555-126Feb 12, 2025Feb 12, 2028
Rufus Calloway-TranTrustee at largeDevelopmentrufus.callowaytran@hazelmerecornersmail.net(231) 555-129Sep 20, 2025Sep 19, 2028
Seraphina Tomkins-OkoyeVice chairDevelopmentseraphina.tomkinsokoye@hazelmerecornersmail.net(231) 555-121Apr 18, 2024Apr 18, 2027

2 more rows

Meetings

24 sample rows · 7 columns

Every full board, committee and annual meeting, with where it is held and who came.

MeetingMeeting typeStartsWhereTrustees presentMinutes approved onStatus
MT-26-401Annual meetingApr 18, 9:00 PMFellowship hall13May 18, 2026Minutes approved
MT-26-402Full boardMay 8, 10:30 PMZoom11Jun 7, 2026Minutes approved
MT-26-403Finance committeeMay 18, 9:30 PMZoom5Jun 17, 2026Minutes approved
MT-26-404Full boardJun 7, 10:30 PMZoom11Jul 7, 2026Minutes approved
MT-26-405Finance committeeJun 17, 9:30 PMZoom5Jul 17, 2026Minutes approved
MT-26-406Governance committeeJun 27, 9:30 PMLibrary meeting room5Jul 27, 2026Minutes approved
MT-26-407Full boardJul 7, 10:30 PMZoom13Aug 6, 2026Minutes approved
MT-26-408Finance committeeJul 17, 9:30 PMZoom3Aug 16, 2026Minutes approved
MT-26-409Development committeeJul 27, 10:00 PMFellowship hall4Aug 26, 2026Minutes approved
MT-26-410Full boardAug 6, 10:30 PMZoom10Sep 5, 2026Minutes approved
MT-26-411Program committeeAug 11, 9:30 PMLibrary meeting room5Sep 10, 2026Minutes approved
MT-26-412Finance committeeAug 16, 9:30 PMZoom3Sep 15, 2026Minutes approved

12 more rows

New trustee orientation

6 sample rows · 8 columns

Each newly elected trustee's path from election to a full seat at the table.

OrientationTrusteeStageNominated onElected onOrientation onMentor
OB-26-601Annika Strandberg-MbekiSeatedJul 19, 2025Aug 8, 2025Aug 18, 2025Barnabas Whitlock-Adeyemi
OB-26-602Rufus Calloway-TranSeatedAug 28, 2025Sep 17, 2025Sep 27, 2025Hester Castellanos
OB-26-603Eleonora Birch-AdeyinkaSeatedJan 5, 2026Jan 25, 2026Feb 4, 2026Barnabas Whitlock-Adeyemi
OB-26-604Thelonious Park-WhitmoreMentor pairedJul 29, 2026Aug 18, 2026Aug 27, 2026Hester Castellanos
OB-26-605Imelda Santangelo-RoweOrientation heldAug 13, 2026Sep 2, 2026Sep 11, 2026—
OB-26-606Obadiah Lindqvist-PryceElectedSep 4, 2026Sep 24, 2026——

Views

Meeting calendar

Meetings
October 2026
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17MT-26-418
18
19
20
21
22
23
24
25MT-26-419
26
27MT-26-420
28
29
30
31

Orientation board

New trustee orientation
Elected1
OB-26-606Obadiah Lindqvist-PryceSep 4, 2026
Orientation held1
OB-26-605Imelda Santangelo-RoweAug 13, 2026
Mentor paired1
OB-26-604Thelonious Park-WhitmoreJul 29, 2026
Seated3
OB-26-601Annika Strandberg-MbekiJul 19, 2025
OB-26-602Rufus Calloway-TranAug 28, 2025
OB-26-603Eleonora Birch-AdeyinkaJan 5, 2026

Forms and booking

File a yearly statement

Form
File a yearly statementTrustees file their conflict of interest statement or a finished training from the link in the secretary's reminder.
Which trustee are you? *
What are you filing? *Conflict of interest statementFiduciary duty trainingInsurance acknowledgmentConfidentiality agreement
Do you have any interests to declare?Write none if there is nothing to declare.
On what day did you sign it?
Until what day does it hold?
Send to Hester

Also included

  • Orientation stepsStage rules
  • New trustee stepsChecklist
  • Filing lapsingNotificationTells the secretary a month before a trustee's filing lapses.
  • Monday lapsed filingsDigest

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