Wedding planner
Quillfeather Weddings · Wedding planner · Charleston, SC
Isabel Ferreira plans thirty weddings a year in Charleston at Quillfeather Weddings, and she uses this to keep each couple's vendors, payments and day-of timeline in one place so nothing slips between the first inquiry and the last dance.
EventsProjectsTimeline5 tables · 7 views · 1 form · 2 dimension sets · 1 dashboard · 1 digest · 1 checklist · 1 agent
Use this templateDay-of timeline
Day-of timelineSep 19, 2026Oct 3, 2026
Adeyemi: Florist load-in
Adeyemi: Linens and lounge sets placed
Adeyemi: Hair and makeup
Adeyemi: Getting-ready photographs
Adeyemi: Ceremony
Adeyemi: Family portraits
Adeyemi: Cocktail hour
Adeyemi: Dinner service
Adeyemi: Dancing
Adeyemi: Teardown and rentals pickup
Brandt: Florist load-in
Brandt: Linens and lounge sets placed
Brandt: Hair and makeup
Brandt: Getting-ready photographs
Tables
Day-of timeline
45 sample rows · 10 columnsEvery block of a wedding day, in order, with who is responsible and where it happens.
| What happens | Wedding | Part of the day | Starts | Ends | Where | Vendor |
|---|---|---|---|---|---|---|
| Vasquez: Hair and makeup | Marisol Vasquez and Dalton Whitcomb | Getting ready | Oct 31, 3:30 PM | Oct 31, 6:30 PM | Bridal suite | The Glow Room Artistry |
| Vasquez: Family portraits | Marisol Vasquez and Dalton Whitcomb | Ceremony | Oct 31, 9:45 PM | Oct 31, 10:30 PM | Garden lawn | Pelican Lens Photography |
| Vasquez: Dancing | Marisol Vasquez and Dalton Whitcomb | Reception | Nov 1, 1:00 AM | Nov 1, 3:45 AM | Ballroom | Neon Heron DJ Service |
| Nakamura: Florist load-in | Hana Nakamura and Elliot Rourke | Setup | Nov 14, 3:00 PM | Nov 14, 4:30 PM | Garden lawn | Tidewater Bloom Co |
| Nakamura: Hair and makeup | Hana Nakamura and Elliot Rourke | Getting ready | Nov 14, 4:30 PM | Nov 14, 7:30 PM | Bridal suite | — |
| Nakamura: Ceremony | Hana Nakamura and Elliot Rourke | Ceremony | Nov 14, 9:00 PM | Nov 14, 9:45 PM | Garden lawn | — |
| Nakamura: Dinner service | Hana Nakamura and Elliot Rourke | Reception | Nov 14, 11:30 PM | Nov 15, 1:00 AM | Ballroom | Spartina Table Catering |
| Nakamura: Dancing | Hana Nakamura and Elliot Rourke | Reception | Nov 15, 1:00 AM | Nov 15, 4:00 AM | Ballroom | Neon Heron DJ Service |
Weddings
9 sample rows · 13 columnsEvery couple on the books, from first inquiry to the thank-you note, with the date and the money.
| Couple | Phone | Wedding date | Venue | Guests | Phase | |
|---|---|---|---|---|---|---|
| Tamsin Okafor and Rhys Lindqvist | tamsin.okafor@gullahcoastmail.com | (843) 555-0153 | Oct 17, 2026 | Magnolia Reach Plantation | 120 | Final month |
| Marisol Vasquez and Dalton Whitcomb | marisol.vasquez@palmettoinboxes.net | (843) 555-0154 | Oct 31, 2026 | The Cannonade Hall | 160 | Final month |
Vendor payments
27 sample rows · 10 columnsWhat each vendor charges for each wedding, what has been paid and what is still owed.
| What they are doing | Wedding | Vendor | Quote | Paid so far | Still owed | Payment status |
|---|---|---|---|---|---|---|
| Adeyemi: Ceremony and reception florals | Folasade Adeyemi and Jonah Pruitt | Marshgrass Floral Studio | $4,800 | $4,800 | $0 | Paid in full |
| Adeyemi: Plated dinner for 140 | Folasade Adeyemi and Jonah Pruitt | Spartina Table Catering | $15,400 | $15,400 | $0 | Paid in full |
| Adeyemi: Five-piece band, four hours | Folasade Adeyemi and Jonah Pruitt | Low Tide Social Band | $6,200 | $6,200 | $0 | Paid in full |
| Brandt: Eight hours of coverage | Linnea Brandt and Cormac Duarte | Pelican Lens Photography | $4,200 | $4,200 | $0 | Paid in full |
| Brandt: Buffet for 90 | Linnea Brandt and Cormac Duarte | Oyster Road Kitchen | $8,100 | $8,100 | $0 | Paid in full |
| Brandt: DJ and uplighting | Linnea Brandt and Cormac Duarte | Neon Heron DJ Service | $2,100 | $2,100 | $0 | Paid in full |
| Okafor: Linens, chairs and lounge sets | Tamsin Okafor and Rhys Lindqvist | Lowcountry Linen and Lounge | $3,400 | $3,400 | $0 | Paid in full |
| Okafor: Eight hours of coverage | Tamsin Okafor and Rhys Lindqvist | Harbor Frame Collective | $4,500 | $2,250 | $2,250 | Balance due |
| Okafor: Arch, bouquets and tables | Tamsin Okafor and Rhys Lindqvist | Tidewater Bloom Co | $5,200 | $2,600 | $2,600 | Balance due |
| Okafor: Five-piece band, four hours | Tamsin Okafor and Rhys Lindqvist | Low Tide Social Band | $6,200 | $3,100 | $3,100 | Balance due |
| Okafor: Plated dinner for 120 | Tamsin Okafor and Rhys Lindqvist | Spartina Table Catering | $13,200 | $6,600 | $6,600 | Balance due |
| Okafor: Bridal party hair and makeup | Tamsin Okafor and Rhys Lindqvist | The Glow Room Artistry | $1,650 | $825 | $825 | Deposit paid |
15 more rows
Vendors
12 sample rows · 5 columnsFlorists, caterers, bands and everyone else the studio books for a couple.
| Vendor | Category | Contact | Phone | |
|---|---|---|---|---|
| Harbor Frame Collective | Photographer | Yusra Castellane | (843) 555-0136 | hello@harborframecollective.net |
| Low Tide Social Band | Band | Jovanna Reddick | (843) 555-0140 | hello@lowtidesocialband.com |
| Lowcountry Linen and Lounge | Rentals | Britta Okonkwo-Hale | (843) 555-0133 | hello@lowcountrylinenandlounge.com |
| Marshgrass Floral Studio | Florist | Odalys Kerrigan | (843) 555-0131 | hello@marshgrassfloralstudio.com |
| Neon Heron DJ Service | DJ | Corwin Bellweather | (843) 555-0142 | hello@neonherondjservice.com |
| Oyster Road Kitchen | Caterer | Garrick Palomino | (843) 555-0139 | hello@oysterroadkitchenandbar.com |
| Pelican Lens Photography | Photographer | Soren Abernathy | (843) 555-0135 | hello@pelicanlensphotographyco.com |
| Rev. Augustin Tate | Officiant | Augustin Tate | (843) 555-0137 | hello@augustintateofficiant.com |
| Spartina Table Catering | Caterer | Mirela Vandersloot | (843) 555-0138 | hello@spartinatablecatering.com |
| Sweet Grits Bakery | Bakery | Ravenna Odukoya | (843) 555-0141 | hello@sweetgritsbakeryandcakes.com |
| The Glow Room Artistry | Hair and makeup | Calista Venturi | (843) 555-0134 | hello@theglowroomartistry.com |
| Tidewater Bloom Co | Florist | Fenwick Adair | (843) 555-0132 | hello@tidewaterbloomcompany.com |
Views
Calendar
Day-of timelineOctober 2026
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3Brandt: Florist load-inBrandt: Linens and lounge sets placed+8
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17Okafor: Florist load-inOkafor: Linens and lounge sets placed+8
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31Vasquez: Florist load-inVasquez: Linens and lounge sets placed+8
Wedding board
WeddingsInquiry1
Priya Ferris and Mateo Lindenpriya.ferris@gullahcoastmail.com(843) 555-0159
Booked2
Odessa Bellamy and Thaddeus Moreauodessa.bellamy@gullahcoastmail.com(843) 555-0157
Wren Kowalczyk and Abel Sandovalwren.kowalczyk@palmettoinboxes.net(843) 555-0158
Planning2
Hana Nakamura and Elliot Rourkehana.nakamura@gullahcoastmail.com(843) 555-0155
Ines Pereira and Callum Ashdownines.pereira@palmettoinboxes.net(843) 555-0156
Final month2
Tamsin Okafor and Rhys Lindqvisttamsin.okafor@gullahcoastmail.com(843) 555-0153
Marisol Vasquez and Dalton Whitcombmarisol.vasquez@palmettoinboxes.net(843) 555-0154
Wrapped up2
Folasade Adeyemi and Jonah Pruittfolasade.adeyemi@gullahcoastmail.com(843) 555-0151
Linnea Brandt and Cormac Duartelinnea.brandt@palmettoinboxes.net(843) 555-0152
Forms and booking
Wedding inquiry
FormWedding inquiryThe page on the studio's website where an engaged couple asks about a date.
What are your names? *
What email should we write to?
Which phone should Isabel call you on?
What date are you hoping for? *
Which venue do you have in mind?Magnolia Reach PlantationAshley Marsh PavilionThe Cannonade Hall
About how many guests will come?
What is your total budget?
Ask about my dateDashboards
Payments and weddings
Vendor paymentsDue to vendors now$27,350
Still owed by wedding$82,655
Payment lines by status
- Paid in full7
- Balance due6
- Deposit paid10
- Quoted4
Quoted by vendor$185,680
Also included
- Weddings in their final monthDigest
- Final monthChecklist
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