App Development Agency Studio
App and software development agencies
Clients, app projects, milestones and the bug list for a mobile and web agency.
Use this templateApp Development Agency Studio
The agency's delivery view in one place: clients and proposals, projects by stage, milestones and bugs. Start with the Dashboard each morning. Any critical bug blocks the release check on its project, so look at that column before agreeing a launch date.
Dashboard
Project kickoff checklist
Release checklist
Handling change requests
Clients
The companies the agency builds for, from first conversation to a long-term retainer.
| Client | Status | Industry | Phone | Follow up on | Account manager | |
|---|---|---|---|---|---|---|
| Thistledown Market | Active | product@thistledownmarket.net | (512) 555-0121 | Oct 26, 2026 | Solveig Marchetti | |
| Greenfield Clinic Group | Active | it@greenfieldclinic.net | (512) 555-0122 | Nov 2, 2026 | Solveig Marchetti | |
| Sunrise Language Academy | Proposal sent | director@sunriselang.net | (512) 555-0123 | Oct 19, 2026 | Solveig Marchetti | |
| Backroad Freight Co | Lead | ops@backroadfreight.net | (512) 555-0124 | Oct 22, 2026 | Solveig Marchetti | |
| Larkspur Credit Union | Active | digital@larkspurcu.net | (512) 555-0125 | Nov 18, 2026 | Anneke Oyelowo-Bauer | |
| Ember and Oak Hotels | Maintenance only | tech@emberoakhotels.net | (512) 555-0126 | Dec 18, 2026 | Solveig Marchetti | |
| Pioneer Pet Supplies | Lead | hello@pioneerpetsupplies.net | (512) 555-0127 | Oct 17, 2026 | Solveig Marchetti | |
| Kestrel Courier | Finished | — | (512) 555-0128 | — | Solveig Marchetti |
Projects
Each app engagement with its stage, budget, launch date and the health of its milestones and bugs.
| Project | Client | Stage | Platform | Budget (USD) | Started on | Launch date |
|---|---|---|---|---|---|---|
| Thistledown ordering app | Thistledown Market | Build | $98,000 | Jul 31, 2026 | Oct 24, 2026 | |
| Greenfield appointment portal | Greenfield Clinic Group | QA | $64,000 | Jun 21, 2026 | Oct 19, 2026 | |
| Sunrise lesson booking app | Sunrise Language Academy | Discovery | $72,000 | Oct 14, 2026 | Feb 16, 2027 | |
| Larkspur savings goals feature | Larkspur Credit Union | Design | $54,000 | Sep 19, 2026 | Oct 16, 2026 | |
| Ember and Oak guest app upkeep | Ember and Oak Hotels | Maintenance | $18,000 | Dec 23, 2025 | Dec 18, 2026 | |
| Backroad driver check-in | Backroad Freight Co | Discovery | $41,000 | Oct 19, 2026 | Jan 17, 2027 | |
| Thistledown loyalty cards | Thistledown Market | Launched | $32,000 | Apr 2, 2026 | Sep 29, 2026 | |
| Kestrel tracking prototype | Kestrel Courier | Cancelled | $12,000 | Feb 11, 2026 | Apr 22, 2026 |
Milestones
The dated deliveries inside each project, from signed-off designs to store submission.
| Milestone | Project | Kind | Status | Due on | Owner | Mark done |
|---|---|---|---|---|---|---|
| Checkout flow complete | Thistledown ordering app | In progress | Oct 20, 2026 | Dariusz Nakamura | — | |
| Push notification prototype | Thistledown ordering app | To do | Oct 21, 2026 | Dariusz Nakamura | — | |
| Beta build to client testers | Thistledown ordering app | To do | Oct 22, 2026 | Kwabena Rutherford | — | |
| Final regression pass | Greenfield appointment portal | In progress | Oct 20, 2026 | Kwabena Rutherford | — | |
| Store listing and screenshots | Greenfield appointment portal | To do | Oct 23, 2026 | Imelda Voss-Adeyemi | — | |
| Client training session | Greenfield appointment portal | To do | Oct 24, 2026 | Solveig Marchetti | — | |
| Discovery workshop summary | Sunrise lesson booking app | In progress | Oct 22, 2026 | Anneke Oyelowo-Bauer | — | |
| Savings goal designs | Larkspur savings goals feature | Blocked | Oct 17, 2026 | Imelda Voss-Adeyemi | — |
Bugs
Everything found in testing or by users, ranked by how much it hurts.
| Bug | Project | Severity | Status | Fix by | Closed on | Fixer |
|---|---|---|---|---|---|---|
| Cart total wrong with two coupons | Thistledown ordering app | Fixing | Oct 20, 2026 | — | Dariusz Nakamura | |
| App crashes opening an old order | Thistledown ordering app | Open | Oct 19, 2026 | — | Dariusz Nakamura | |
| Appointment time shows wrong time zone | Greenfield appointment portal | Fixing | Oct 21, 2026 | — | Dariusz Nakamura | |
| Button text cut off on small phones | Greenfield appointment portal | Open | Oct 24, 2026 | — | Imelda Voss-Adeyemi | |
| Slow loading on the doctors list | Greenfield appointment portal | Ready to verify | Oct 20, 2026 | — | Dariusz Nakamura | |
| Back button leaves the cart | Thistledown ordering app | Open | Oct 18, 2026 | — | Dariusz Nakamura | |
| Push opt-in prompt appears twice | Thistledown loyalty cards | Closed | Sep 18, 2026 | Sep 19, 2026 | Dariusz Nakamura | |
| Export file name has spaces | Greenfield appointment portal | Won't fix | Oct 9, 2026 | — | Dariusz Nakamura |
Delivery at a glance. Charts read the live tables.
| Project | Client | Stage | Platform | Budget (USD) | Started on | Launch date |
|---|---|---|---|---|---|---|
| Thistledown ordering app | Thistledown Market | Build | $98,000 | Jul 31, 2026 | Oct 24, 2026 | |
| Greenfield appointment portal | Greenfield Clinic Group | QA | $64,000 | Jun 21, 2026 | Oct 19, 2026 | |
| Sunrise lesson booking app | Sunrise Language Academy | Discovery | $72,000 | Oct 14, 2026 | Feb 16, 2027 | |
| Larkspur savings goals feature | Larkspur Credit Union | Design | $54,000 | Sep 19, 2026 | Oct 16, 2026 | |
| Ember and Oak guest app upkeep | Ember and Oak Hotels | Maintenance | $18,000 | Dec 23, 2025 | Dec 18, 2026 | |
| Backroad driver check-in | Backroad Freight Co | Discovery | $41,000 | Oct 19, 2026 | Jan 17, 2027 | |
| Thistledown loyalty cards | Thistledown Market | Launched | $32,000 | Apr 2, 2026 | Sep 29, 2026 | |
| Kestrel tracking prototype | Kestrel Courier | Cancelled | $12,000 | Feb 11, 2026 | Apr 22, 2026 |
| Project | Client | Stage | Platform | Budget (USD) | Started on | Launch date |
|---|---|---|---|---|---|---|
| Thistledown ordering app | Thistledown Market | Build | $98,000 | Jul 31, 2026 | Oct 24, 2026 | |
| Greenfield appointment portal | Greenfield Clinic Group | QA | $64,000 | Jun 21, 2026 | Oct 19, 2026 | |
| Sunrise lesson booking app | Sunrise Language Academy | Discovery | $72,000 | Oct 14, 2026 | Feb 16, 2027 | |
| Larkspur savings goals feature | Larkspur Credit Union | Design | $54,000 | Sep 19, 2026 | Oct 16, 2026 | |
| Ember and Oak guest app upkeep | Ember and Oak Hotels | Maintenance | $18,000 | Dec 23, 2025 | Dec 18, 2026 | |
| Backroad driver check-in | Backroad Freight Co | Discovery | $41,000 | Oct 19, 2026 | Jan 17, 2027 | |
| Thistledown loyalty cards | Thistledown Market | Launched | $32,000 | Apr 2, 2026 | Sep 29, 2026 | |
| Kestrel tracking prototype | Kestrel Courier | Cancelled | $12,000 | Feb 11, 2026 | Apr 22, 2026 |
| Bug | Project | Severity | Status | Fix by | Closed on | Fixer |
|---|---|---|---|---|---|---|
| Cart total wrong with two coupons | Thistledown ordering app | Fixing | Oct 20, 2026 | — | Dariusz Nakamura | |
| App crashes opening an old order | Thistledown ordering app | Open | Oct 19, 2026 | — | Dariusz Nakamura | |
| Appointment time shows wrong time zone | Greenfield appointment portal | Fixing | Oct 21, 2026 | — | Dariusz Nakamura | |
| Button text cut off on small phones | Greenfield appointment portal | Open | Oct 24, 2026 | — | Imelda Voss-Adeyemi | |
| Slow loading on the doctors list | Greenfield appointment portal | Ready to verify | Oct 20, 2026 | — | Dariusz Nakamura | |
| Back button leaves the cart | Thistledown ordering app | Open | Oct 18, 2026 | — | Dariusz Nakamura | |
| Push opt-in prompt appears twice | Thistledown loyalty cards | Closed | Sep 18, 2026 | Sep 19, 2026 | Dariusz Nakamura | |
| Export file name has spaces | Greenfield appointment portal | Won't fix | Oct 9, 2026 | — | Dariusz Nakamura |
| Milestone | Project | Kind | Status | Due on | Owner | Mark done |
|---|---|---|---|---|---|---|
| Checkout flow complete | Thistledown ordering app | In progress | Oct 20, 2026 | Dariusz Nakamura | — | |
| Push notification prototype | Thistledown ordering app | To do | Oct 21, 2026 | Dariusz Nakamura | — | |
| Beta build to client testers | Thistledown ordering app | To do | Oct 22, 2026 | Kwabena Rutherford | — | |
| Final regression pass | Greenfield appointment portal | In progress | Oct 20, 2026 | Kwabena Rutherford | — | |
| Store listing and screenshots | Greenfield appointment portal | To do | Oct 23, 2026 | Imelda Voss-Adeyemi | — | |
| Client training session | Greenfield appointment portal | To do | Oct 24, 2026 | Solveig Marchetti | — | |
| Discovery workshop summary | Sunrise lesson booking app | In progress | Oct 22, 2026 | Anneke Oyelowo-Bauer | — | |
| Savings goal designs | Larkspur savings goals feature | Blocked | Oct 17, 2026 | Imelda Voss-Adeyemi | — |
Milestones due in the next 7 days
| Milestone | Project | Kind | Status | Due on | Owner | Mark done |
|---|---|---|---|---|---|---|
| Checkout flow complete | Thistledown ordering app | In progress | Oct 20, 2026 | Dariusz Nakamura | — | |
| Push notification prototype | Thistledown ordering app | To do | Oct 21, 2026 | Dariusz Nakamura | — | |
| Beta build to client testers | Thistledown ordering app | To do | Oct 22, 2026 | Kwabena Rutherford | — | |
| Final regression pass | Greenfield appointment portal | In progress | Oct 20, 2026 | Kwabena Rutherford | — | |
| Store listing and screenshots | Greenfield appointment portal | To do | Oct 23, 2026 | Imelda Voss-Adeyemi | — | |
| Client training session | Greenfield appointment portal | To do | Oct 24, 2026 | Solveig Marchetti | — | |
| Discovery workshop summary | Sunrise lesson booking app | In progress | Oct 22, 2026 | Anneke Oyelowo-Bauer | — | |
| Savings goal designs | Larkspur savings goals feature | Blocked | Oct 17, 2026 | Imelda Voss-Adeyemi | — |
Critical and high bugs
| Bug | Project | Severity | Status | Fix by | Closed on | Fixer |
|---|---|---|---|---|---|---|
| Cart total wrong with two coupons | Thistledown ordering app | Fixing | Oct 20, 2026 | — | Dariusz Nakamura | |
| App crashes opening an old order | Thistledown ordering app | Open | Oct 19, 2026 | — | Dariusz Nakamura | |
| Appointment time shows wrong time zone | Greenfield appointment portal | Fixing | Oct 21, 2026 | — | Dariusz Nakamura | |
| Button text cut off on small phones | Greenfield appointment portal | Open | Oct 24, 2026 | — | Imelda Voss-Adeyemi | |
| Slow loading on the doctors list | Greenfield appointment portal | Ready to verify | Oct 20, 2026 | — | Dariusz Nakamura | |
| Back button leaves the cart | Thistledown ordering app | Open | Oct 18, 2026 | — | Dariusz Nakamura | |
| Push opt-in prompt appears twice | Thistledown loyalty cards | Closed | Sep 18, 2026 | Sep 19, 2026 | Dariusz Nakamura | |
| Export file name has spaces | Greenfield appointment portal | Won't fix | Oct 9, 2026 | — | Dariusz Nakamura |
Launching in the next 30 days
| Project | Client | Stage | Platform | Budget (USD) | Started on | Launch date |
|---|---|---|---|---|---|---|
| Thistledown ordering app | Thistledown Market | Build | $98,000 | Jul 31, 2026 | Oct 24, 2026 | |
| Greenfield appointment portal | Greenfield Clinic Group | QA | $64,000 | Jun 21, 2026 | Oct 19, 2026 | |
| Sunrise lesson booking app | Sunrise Language Academy | Discovery | $72,000 | Oct 14, 2026 | Feb 16, 2027 | |
| Larkspur savings goals feature | Larkspur Credit Union | Design | $54,000 | Sep 19, 2026 | Oct 16, 2026 | |
| Ember and Oak guest app upkeep | Ember and Oak Hotels | Maintenance | $18,000 | Dec 23, 2025 | Dec 18, 2026 | |
| Backroad driver check-in | Backroad Freight Co | Discovery | $41,000 | Oct 19, 2026 | Jan 17, 2027 | |
| Thistledown loyalty cards | Thistledown Market | Launched | $32,000 | Apr 2, 2026 | Sep 29, 2026 | |
| Kestrel tracking prototype | Kestrel Courier | Cancelled | $12,000 | Feb 11, 2026 | Apr 22, 2026 |
How to read the numbers
A project goes wrong at the start far more often than at the end. Kickoff is where scope, people and risks get written down.
With the client
Agree the goal in one sentence
List the three must-have features
Name the client's single decision maker
Set the meeting rhythm and the change request process
Inside the agency
Create the project row and add milestones
Book design, build and QA time
Set up repositories, tracker and a test device list
Agree what 'done' means for each milestone
Shipping is a ritual: the same steps every time, so no one has to remember them under pressure.
A week before
Open the project's Release check and clear every critical bug
Freeze features; only fixes from now on
Run the regression pass on real devices
Prepare release notes and store text
Release day
Upload the build and submit for review
Watch crash reports for the first 24 hours
Tell the client the moment the store approves
Press Mark launched
Changes are normal. Unwritten changes are what turn a good project into an argument.
Process
Write the request as a short story: who wants what and why.
Estimate the effort in hours and the effect on the date.
Send the client the estimate and wait for a written yes.
Add the work as a milestone so progress stays honest.
Say yes with a price
A good answer is rarely no. It is yes, here is what it costs and what moves.
What's inside
5 tables · 28 views · 1 form · 12 row actions · 1 agent5 pages
- App Development Agency Studio
- Dashboard
- Project kickoff checklist
- Release checklist
- Handling change requests
4 tables
- Clients7 views · 8 sample rows
- Projects7 views · 8 sample rows
- Milestones7 views · 11 sample rows
- Bugs7 views · 9 sample rows
Related workspaces
- SaaS Startup Operating SystemCustomers, roadmap, support tickets and monthly metrics for a software startup.
- Security Consultancy Engagement DeskClients, security assessments, findings, fixes and retests for a consultancy.
- Employee DirectoryTeams of any size: find anyone by team, manager, skills and time zone.
- IT Managed Services DeskClients, devices, support tickets, contract renewals and scheduled maintenance for an MSP.
- Performance Review CycleHR and managers: run review rounds with goals, feedback and sign-off.
- Support and Feedback TrackerSmall support teams: triage tickets, track feature requests, link help articles.