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Bookkeeping practice

Willowmere Station Bookkeeping · Bookkeeping practice · Olympia, WA

Nikolai Okonkwo-Reid owns Willowmere Station Bookkeeping, a five-person practice in Olympia, and uses this to lay each week's month-end closes across his bookkeepers on a timeline so nobody is booked twice and no client's close slips.

Legal and professionalSchedulingTimeline3 tables · 4 views · 1 form · 1 dashboard · 1 notification · 1 stage rule set · 1 agent
Use this template

Close timeline

Close jobs
Sep 28, 2026Oct 6, 2026
Corvane Dental Studio — month-end close
Larkfield Veterinary Clinic — month-end close
Brightwater Tile & Stone — month-end close
Saltmarsh Print Shop — month-end close
Pelham & Voss Architects — bank reconciliation
Mercer Street Bakery — payroll tie-out
Kestrel Landscaping — month-end close
Pembrook Hardware — bank reconciliation
Dunmore Auto Glass — bank reconciliation
Tamsin Rowe Photography — month-end close
Corvane Dental Studio — payroll tie-out
Quillfeather Books & Cafe — sales tax return
Ironwood Fabrication — month-end close
Pelham & Voss Architects — 1099 prep

Tables

Close jobs

33 sample rows · 13 columns

Every month-end close and other books job on the calendar: which client, which bookkeeper, which hours.

JobClientJob typeBookkeeperStartsEndsWork began
Larkfield Veterinary Clinic — month-end closeLarkfield Veterinary ClinicMonth-end closeSaoirse Pellegrino-HaleSep 28, 3:30 PMSep 29, 12:00 AMSep 28, 2026
Corvane Dental Studio — month-end closeCorvane Dental StudioMonth-end closeRosalind DagenhartSep 28, 8:00 PMSep 29, 7:30 PMSep 28, 2026
Brightwater Tile & Stone — month-end closeBrightwater Tile & StoneMonth-end closeCalloway Abernathy-WuSep 29, 3:30 PMSep 30, 12:00 AMSep 29, 2026
Saltmarsh Print Shop — month-end closeSaltmarsh Print ShopMonth-end closeIgnatius BrightmoorSep 29, 8:00 PMSep 30, 12:00 AMSep 29, 2026
Mercer Street Bakery — payroll tie-outMercer Street BakeryPayroll tie-outSaoirse Pellegrino-HaleSep 30, 3:30 PMSep 30, 7:30 PMSep 30, 2026
Kestrel Landscaping — month-end closeKestrel LandscapingMonth-end closeKwabena ThistlewoodSep 30, 3:30 PMSep 30, 7:30 PMSep 30, 2026
Pelham & Voss Architects — bank reconciliationPelham & Voss ArchitectsBank reconciliationRosalind DagenhartSep 30, 8:00 PMOct 2, 12:00 AMSep 30, 2026
Pembrook Hardware — bank reconciliationPembrook HardwareBank reconciliationCalloway Abernathy-WuOct 1, 3:30 PMOct 1, 7:30 PMOct 1, 2026
Dunmore Auto Glass — bank reconciliationDunmore Auto GlassBank reconciliationIgnatius BrightmoorOct 1, 3:30 PMOct 2, 12:00 AMOct 1, 2026
Tamsin Rowe Photography — month-end closeTamsin Rowe PhotographyMonth-end closeSaoirse Pellegrino-HaleOct 1, 3:30 PMOct 2, 12:00 AMOct 1, 2026
Corvane Dental Studio — payroll tie-outCorvane Dental StudioPayroll tie-outSaoirse Pellegrino-HaleOct 1, 3:30 PMOct 1, 7:30 PMOct 1, 2026
Quillfeather Books & Cafe — sales tax returnQuillfeather Books & CafeSales tax returnKwabena ThistlewoodOct 1, 8:00 PMOct 2, 7:30 PMOct 1, 2026

21 more rows

Clients

14 sample rows · 11 columns

The small businesses whose books the practice keeps, with their software and billing rate.

ClientClient codeOwnerPhoneEmailBooks kept inBilling rate
Brightwater Tile & StoneWS-101Ottilie Brackenridge(360) 555-0161ottilie.brackenridge@brightwatertilestone-wa.comQuickBooks Online$80
Corvane Dental StudioWS-102Anselm Corvane(360) 555-0162anselm.corvane@corvanedentalstudio-wa.comXero$90
Dunmore Auto GlassWS-110Hester Dunmore(360) 555-0170hester.dunmore@dunmoreautoglass-wa.comQuickBooks Online$75
Ironwood FabricationWS-106Ruben Castellanos(360) 555-0166ruben.castellanos@ironwoodfabrication-wa.comQuickBooks Desktop$85
Kestrel LandscapingWS-111Bartholomew Oyelowo(360) 555-0171bartholomew.oyelowo@kestrellandscaping-wa.comWave$65
Larkfield Veterinary ClinicWS-105Mirela Stanescu(360) 555-0165mirela.stanescu@larkfieldveterinaryclinic-wa.comQuickBooks Online$95
Mercer Street BakeryWS-109Jovan Lindgren-Ames(360) 555-0169jovan.lindgrenames@mercerstreetbakery-wa.comXero$70
Oakhaven Physical TherapyWS-108Delphine Achterberg(360) 555-0168delphine.achterberg@oakhavenphysicaltherapy-wa.comQuickBooks Online$90
Pelham & Voss ArchitectsWS-112Isadora Voss(360) 555-0172isadora.voss@pelhamvossarchitects-wa.comXero$95
Pembrook HardwareWS-103Tilda Pembrook(360) 555-0163tilda.pembrook@pembrookhardware-wa.comQuickBooks Online$75
Quillfeather Books & CafeWS-113Marchetta Dunleavy(360) 555-0173marchetta.dunleavy@quillfeatherbookscafe-wa.comQuickBooks Online$70
Rushmoor PlumbingWS-114Kenneth Rushmoor(360) 555-0174kenneth.rushmoor@rushmoorplumbing-wa.comQuickBooks Online$80

2 more rows

Views

Close board

Close jobs
Scheduled14
Larkfield Veterinary Clinic — quarter-end closeLarkfield Veterinary ClinicQuarter-end close
Oakhaven Physical Therapy — month-end closeOakhaven Physical TherapyMonth-end close
Dunmore Auto Glass — payroll tie-outDunmore Auto GlassPayroll tie-out
Mercer Street Bakery — sales tax returnMercer Street BakerySales tax return
Rushmoor Plumbing — month-end closeRushmoor PlumbingMonth-end close
9 more
In progress2
Pelham & Voss Architects — 1099 prepPelham & Voss Architects1099 prep
Saltmarsh Print Shop — 1099 prepSaltmarsh Print Shop1099 prep
Waiting on client2
Corvane Dental Studio — bank reconciliationCorvane Dental StudioBank reconciliation
Corvane Dental Studio — payroll tie-outCorvane Dental StudioPayroll tie-out
Review1
Ironwood Fabrication — month-end closeIronwood FabricationMonth-end close
Done14
Brightwater Tile & Stone — month-end closeBrightwater Tile & StoneMonth-end close
Pembrook Hardware — bank reconciliationPembrook HardwareBank reconciliation
Corvane Dental Studio — month-end closeCorvane Dental StudioMonth-end close
Pelham & Voss Architects — bank reconciliationPelham & Voss ArchitectsBank reconciliation
Quillfeather Books & Cafe — month-end closeQuillfeather Books & CafeMonth-end close
9 more

Forms and booking

Close request

Form
Close requestThe front desk logs a client's request for a close or catch-up job before it is placed on the timeline.
What should we call this job? *Client and work, like Mercer Street Bakery payroll.
Which client is it for? *
What kind of work is it? *Month-end closeBank reconciliationPayroll tie-outSales tax returnQuarter-end closeBooks cleanup1099 prepYear-end prep
How many hours do you expect it to take?
Add to the schedule

Dashboards

Closes at a glance

Close jobs
Jobs by status
  • Done14
  • Review1
  • Scheduled14
  • In progress2
  • Waiting on client2
Hours budgeted by bookkeeper208

Also included

  • Close boardStage rules
  • Waiting on clientNotificationTells the bookkeeper when a job is parked waiting for a client's records.

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