AI Matrx Logo

Vendor management

Yarrowdale Row Procurement · Vendor management · Columbus, OH

Zane Wainwright is the procurement lead at Yarrowdale Row Procurement, the buying team for a mid-size company in Columbus, and he lays out the week's contract work for four vendor crews and five coordinators on one calendar, so nobody is booked in two places at once.

Any businessSchedulingCalendar5 tables · 7 views · 1 form · 1 dimension set · 1 booking page · 1 dashboard · 1 digest · 1 notification · 1 stage rule set · 1 agent
Use this template

Week calendar

Scheduled visits
October 2026
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1Aerate and reseed the front lawn strip
2Replace the front-desk panic button battery
3
4
5
6Carpet shampoo on the executive floorOnsite help desk day: printer queue cleanup
7Slot the holiday freight into dock doorsBait-station check at the annex
8Tune up the warehouse unit heatersReplace the annex wireless access points+1
9Cater the finance team's close-week lunchesClear weeds along the dock fence line+1
10
11
12Inspect extinguishers and exit signs at the annexBuff the lobby tile and entry mats
13Set up scanner stations at the dock officeRepair the parking-lot light circuit+1
14Cycle-count audit with the freight carrierMove the guest network to the new firewall
15Re-aim the yard cameras after the repavingRodent check along the dock perimeter
16Cater the annex open house
17
18
19Mulch and prune the main entrance beds
20
21
22
23
24
25
26
27
28
29
30
31

Tables

Scheduled visits

43 sample rows · 12 columns

Every vendor visit the team has asked for, booked or finished: which contract it serves, where, who is covering it and when.

VisitContractSiteCovered byPriorityStatusRequested on
Deep-clean the third-floor kitchen and break roomsNightly cleaning, HeadquartersHeadquartersOdalys Brandt-NunezRoutineDoneAug 25, 2026
Set up laptops for the four new hiresOnsite help desk daysHeadquartersTeodoro PellegrinoRoutineDoneAug 26, 2026
Audit inbound pallet labels at dock door 4Inbound freight and dock schedulingNorth Dock WarehouseMarit SolheimRoutineDoneAug 27, 2026
Replace rooftop unit filters before cold weatherQuarterly heating and cooling serviceHeadquartersOdalys Brandt-NunezRoutineDoneAug 28, 2026
Treat the supply closet for antsMonthly pest controlHeadquartersImani Castellanos-ReedRoutineDoneSep 1, 2026
Test door sensors after the lobby remodelAlarm monitoring and patrolsTraining AnnexOdalys Brandt-NunezRoutineDoneSep 2, 2026
Cater the quarterly vendor review lunchTown hall and training cateringTraining AnnexZane WainwrightRoutineDoneSep 3, 2026
Cut back the loading-yard hedgesGrounds care seasonNorth Dock WarehouseMarit SolheimRoutineDoneSep 4, 2026
Replace a flickering stairwell ballastLighting upkeep and emergency electricalHeadquartersOdalys Brandt-NunezUrgentDoneSep 8, 2026
Swap the core switch in the server closetQuarterly network refreshHeadquartersTeodoro PellegrinoRoutineDoneSep 9, 2026
Service the second-floor copier jamCopier and printer maintenanceHeadquartersImani Castellanos-ReedRoutineDoneSep 11, 2026
Strip and wax the training room floorsFloor and carpet care, Training AnnexTraining AnnexOdalys Brandt-NunezRoutineDoneSep 14, 2026

31 more rows

Contracts

14 sample rows · 9 columns

Each standing agreement with a vendor, with its term, its yearly value and the visits it has drawn.

ContractVendorContract ownerStartsEndsYearly valueStatus
Badge reader upgradeCorvid Security SystemsOdalys Brandt-NunezJul 2, 2025Aug 26, 2026$31,800Expired
Copier and printer maintenanceCopperline Print and CopierOdalys Brandt-NunezFeb 12, 2025Sep 20, 2026$14,400Expired
Annual fire and sprinkler inspectionsFireline Safety InspectionsOdalys Brandt-NunezOct 30, 2025Nov 2, 2026$8,900Expiring
Quarterly heating and cooling serviceSummit Ridge Heating and AirOdalys Brandt-NunezNov 9, 2025Nov 10, 2026$27,600Expiring
Lighting upkeep and emergency electricalLumenfield ElectricOdalys Brandt-NunezAug 11, 2025Nov 21, 2026$22,000Expiring
Inbound freight and dock schedulingPelican Freight and DockMarit SolheimJan 28, 2026Jan 28, 2027$62,000Active
Monthly pest controlHarrow Pest ControlOdalys Brandt-NunezMar 9, 2026Mar 9, 2027$6,600Active
Alarm monitoring and patrolsCorvid Security SystemsOdalys Brandt-NunezMay 23, 2025Mar 14, 2027$41,200Active
Town hall and training cateringTallgrass Catering Co.Zane WainwrightMar 19, 2026Mar 19, 2027$18,000Active
Grounds care seasonGreenroot Grounds CareOdalys Brandt-NunezApr 8, 2026Apr 8, 2027$29,400Active
Nightly cleaning, HeadquartersBrightline Janitorial ServicesOdalys Brandt-NunezAug 31, 2025Apr 23, 2027$86,400Active
Onsite help desk daysNorthwind IT ServicesTeodoro PellegrinoMay 18, 2026May 18, 2027$35,500Active

2 more rows

Vendors

11 sample rows · 6 columns

The companies the team hires, with the person to call and how they get paid.

VendorKind of workMain contactContact emailContact phonePayment terms
Brightline Janitorial ServicesJanitorialRosalind Fairweatherrosalind.fairweather@brightlinejanitorialservices.net(614) 555-0131Net 30
Copperline Print and CopierIT and equipmentDashiell Okorodashiell.okoro@copperlineprintandcopier.net(614) 555-0140Net 30
Corvid Security SystemsSecurity and safetyRosamund Achterlonierosamund.achterlonie@corvidsecuritysystems.net(614) 555-0133Net 45
Fireline Safety InspectionsSecurity and safetyTheodora Brackwatertheodora.brackwater@firelinesafetyinspections.net(614) 555-0139Net 15
Greenroot Grounds CareGroundsTobias Nakagawa-Amestobias.nakagawaames@greenrootgroundscare.net(614) 555-0138Net 30
Harrow Pest ControlFacilitiesLucinda Marchettilucinda.marchetti@harrowpestcontrol.net(614) 555-0141Net 15
Lumenfield ElectricFacilitiesOdessa Whitcombeodessa.whitcombe@lumenfieldelectric.net(614) 555-0137Net 30
Northwind IT ServicesIT and equipmentCasimir Duarte-Vosscasimir.duartevoss@northwinditservices.net(614) 555-0136Net 30
Pelican Freight and DockLogisticsMirabel Tsosiemirabel.tsosie@pelicanfreightanddock.net(614) 555-0135Net 30
Summit Ridge Heating and AirFacilitiesGideon Okonkwo-Halegideon.okonkwohale@summitridgeheatingandair.net(614) 555-0132Net 30
Tallgrass Catering Co.CateringAnselm Barreraanselm.barrera@tallgrasscatering.net(614) 555-0134Net 15

Sites

4 sample rows · 5 columns

The company's own buildings where vendors do their work.

SiteStreet addressCityStateZIP code
Fulfillment Dock310 Pickerel Run RdColumbusOH43228
Headquarters600 Tamarack Quay RdColumbusOH43215
North Dock Warehouse1180 Fennimore Park DrGroveportOH43125
Training Annex74 Larkmoor CommonsDublinOH43017

Forms and booking

Request vendor work

Form
Request vendor workThe page where a manager asks procurement to schedule a vendor on a contract.
What work do you need the vendor to do? *
Which contract covers it? *
Which site is it at? *
Which day and hour should it start? *Date and start time, company time.
Does it stop work on site?RoutineUrgent
Send to procurement

Book a visit with Yarrowdale Row

Booking page
Book a visit with Yarrowdale Row60 minutes
  • Monday08:00 – 17:00
  • Tuesday08:00 – 17:00
  • Wednesday08:00 – 17:00
  • Thursday08:00 – 17:00
  • Friday08:00 – 17:00
Your details
What will your crew be doing? *
Which contract is it under? *
Which site are you visiting? *
Book

Dashboards

Vendor week

Scheduled visits
Confirmed work$15,910
Visits by teammate43
Visits by status
  • Done21
  • Confirmed14
  • Booked6
  • Cancelled2
Visits by site43

Also included

  • Visit boardStage rules
  • Confirmed visitsDigest
  • New requestNotificationWhen a manager asks for vendor work, the procurement lead is told so a slot can be confirmed.

Related templates