Sustainability consultancy
Hartsdale Fields Sustainability · Sustainability consultancy · Walla Walla, WA
Hollis Rosenquist is the consultant at Hartsdale Fields Sustainability, a Walla Walla farm sustainability consultancy, and uses this to keep every licence, calibration, safety check and quality review in one file so an inspector's question is answered in a minute.
AgricultureComplianceDrill-down4 tables · 6 views · 1 form · 1 dimension set · 3 drill-downs · 1 digest · 1 notification · 1 stage rule set · 1 row action · 1 agent
Use this templateResult board
Compliance itemsPassed20
Pesticide advisor licence, RosenquistLicenceCascade Basin Department of Agriculture
Certified crop adviser renewal, Kowalczuk-ReyesLicenceCascade Basin Department of Agriculture
Water sampling certificate, Thornbury-NguyenLicenceBlue Mesa Water Resources Board
Drone pilot remote certificate, Thornbury-NguyenLicenceWestern Region Workplace Safety Office
Business licence, Walla Walla CountyLicenceCascade Basin Department of Agriculture
15 morePassed with notes6
Organic inspector accreditationLicenceMeadowline Organic Certifiers
Chemical storage cabinet inspectionSafety checkWestern Region Workplace Safety Office
Soil probe SP-2 calibrationCalibrationHartsdale Fields internal review
Split-sample check against the outside labQuality reviewHartsdale Fields internal review
Certifier desk audit of water recordsQuality reviewMeadowline Organic Certifiers
1 moreNeeds fix6
Applicator licence, Kowalczuk-ReyesLicenceCascade Basin Department of Agriculture
PPE audit, respirators and glovesSafety checkWestern Region Workplace Safety Office
Spray drift sampler calibrationCalibrationHartsdale Fields internal review
Client file spot-check, ten filesQuality reviewHartsdale Fields internal review
Equipment floater schedule updateInsuranceGreywater Ridge Mutual Cover
1 moreWaiting on inspector4
Water use permit for the sampling wellsLicenceBlue Mesa Water Resources Board
Truck pre-trip inspection, autumnSafety checkWestern Region Workplace Safety Office
Four-gas detector factory calibrationCalibrationHartsdale Fields internal review
Cyber cover quote for client dataInsuranceGreywater Ridge Mutual Cover
Tables
Compliance items
36 sample rows · 11 columnsEvery licence, check, calibration, review and policy an inspector could ask to see, with its result and when it comes due again.
| Compliance item | Kind of item | Result | Issued or checked by | Instrument or vehicle | Held by | Done on |
|---|---|---|---|---|---|---|
| Applicator licence, Kowalczuk-Reyes | Licence | Needs fix | Cascade Basin Department of Agriculture | — | Idris Kowalczuk-Reyes | Aug 21, 2026 |
| PPE audit, respirators and gloves | Safety check | Needs fix | Western Region Workplace Safety Office | — | Saoirse Thornbury-Nguyen | Aug 26, 2026 |
| Client file spot-check, ten files | Quality review | Needs fix | Hartsdale Fields internal review | — | Barnaby Okoro-Lindgren | Sep 10, 2026 |
| Spray drift sampler calibration | Calibration | Needs fix | Hartsdale Fields internal review | Spray drift sampler | Idris Kowalczuk-Reyes | Sep 15, 2026 |
| Pesticide handling refresher record | Safety check | Needs fix | Cascade Basin Department of Agriculture | — | Saoirse Thornbury-Nguyen | Sep 17, 2026 |
| Equipment floater schedule update | Insurance | Needs fix | Greywater Ridge Mutual Cover | Spray drift sampler | Hollis Rosenquist | Sep 20, 2026 |
| Truck pre-trip inspection, autumn | Safety check | Waiting on inspector | Western Region Workplace Safety Office | Field truck, white Ranger | Saoirse Thornbury-Nguyen | — |
| Business licence, Walla Walla County | Licence | Passed | Cascade Basin Department of Agriculture | — | Hollis Rosenquist | Nov 9, 2025 |
| Four-gas detector factory calibration | Calibration | Waiting on inspector | Hartsdale Fields internal review | Four-gas detector | Idris Kowalczuk-Reyes | — |
| pH meter PH-3 buffer check | Calibration | Passed | Hartsdale Fields internal review | pH meter PH-3 | Saoirse Thornbury-Nguyen | Aug 31, 2026 |
| Cyber cover quote for client data | Insurance | Waiting on inspector | Greywater Ridge Mutual Cover | — | Hollis Rosenquist | — |
| Four-gas detector bump test | Safety check | Passed | Western Region Workplace Safety Office | Four-gas detector | Idris Kowalczuk-Reyes | Sep 7, 2026 |
24 more rows
Instruments and vehicles
9 sample rows · 6 columnsThe probes, meters, drone and truck that need calibrating, inspecting and insuring.
| Instrument or vehicle | Kind | Status | In service since | Records |
|---|---|---|---|---|
| Field truck, white Ranger | Vehicle | In service | Jul 23, 2021 | Truck pre-trip inspection, spring, Truck pre-trip inspection, autumn, Vehicle and equipment cover renewal |
| Four-gas detector | Safety kit | In service | Feb 12, 2025 | Four-gas detector bump test, Four-gas detector factory calibration |
| Soil probe SP-1 | Soil probe | In service | Aug 27, 2022 | Soil probe SP-1 calibration |
| Soil probe SP-2 | Soil probe | In service | Apr 18, 2024 | Soil probe SP-2 calibration |
| Spray drift sampler | Sampler | In for calibration | Mar 15, 2023 | Spray drift sampler calibration, Equipment floater schedule update |
| Survey drone D-2 | Drone | In service | Nov 4, 2024 | Drone pilot remote certificate, Thornbury-Nguyen, Drone sensor alignment check |
| Truck first aid kit | Safety kit | In service | Jul 27, 2024 | First aid kit restock and expiry check |
| Water quality meter WQ-4 | Water meter | In service | Oct 1, 2023 | Water quality meter WQ-4 calibration |
| pH meter PH-3 | Water meter | In service | Jan 9, 2024 | pH meter PH-3 buffer check |
Issuing bodies
6 sample rows · 6 columnsThe agencies, certifiers and insurers that license, inspect or cover the work.
| Issuing body | Kind | Contact email | Contact phone | Records |
|---|---|---|---|---|
| Blue Mesa Water Resources Board | Water board | permits@bluemesawaterboard.org | (509) 555-0162 | Water sampling certificate, Thornbury-Nguyen, Water use permit for the sampling wells, Chain-of-custody sampling review |
| Cascade Basin Department of Agriculture | State agriculture department | licensing@cascadebasinagriculture.org | (509) 555-0161 | Pesticide advisor licence, Rosenquist, Certified crop adviser renewal, Kowalczuk-Reyes, Business licence, Walla Walla County, Applicator licence, Kowalczuk-Reyes, Pesticide handling refresher record |
| Greywater Ridge Mutual Cover | Insurer | claims@greywaterridgecover.com | (509) 555-0164 | Professional liability policy renewal, Vehicle and equipment cover renewal, Workers compensation audit, Cyber cover quote for client data, Equipment floater schedule update |
| Hartsdale Fields internal review | Internal | — | (509) 555-0166 | Lone worker check-in drill, Soil probe SP-1 calibration, Soil probe SP-2 calibration, Water quality meter WQ-4 calibration, pH meter PH-3 buffer check, Spray drift sampler calibration, Drone sensor alignment check, Four-gas detector factory calibration, Peer review of the Lindgren Orchards soil report, Split-sample check against the outside lab, Report template and wording review, Client file spot-check, ten files, Data entry audit of field sheets |
| Meadowline Organic Certifiers | Certifier | audits@meadowlinecertifiers.net | (509) 555-0163 | Organic inspector accreditation, Certifier desk audit of water records |
| Western Region Workplace Safety Office | Safety regulator | inspections@westernsafetyoffice.org | (509) 555-0165 | Drone pilot remote certificate, Thornbury-Nguyen, Truck pre-trip inspection, spring, Chemical storage cabinet inspection, Heat illness plan review, PPE audit, respirators and gloves, First aid kit restock and expiry check, Four-gas detector bump test, Truck pre-trip inspection, autumn |
Views
Due dates
Compliance itemsOctober 2026
Sun
Mon
Tue
Wed
Thu
Fri
Sat
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10Client file spot-check, ten files
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15Spray drift sampler calibration
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17Pesticide handling refresher record
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20Equipment floater schedule update
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30Truck pre-trip inspection, autumn
31
Forms and booking
Log a record
FormLog a recordWhere a team member adds a licence, a check or a review the day it is done.
What was checked, renewed or reviewed? *
What kind of record is it? *LicenceSafety checkCalibrationQuality reviewInsurance
On what day was it done?
When does it come due again?
What did the fee or repair cost?
Add to the fileAlso included
- Compliance items by kind and resultDrill-down
- Compliance items by month and kindDrill-down
- Items by issuing bodyDrill-down
- Result boardStage rules
- Items needing a fixDigest
- Fix neededNotificationTells whoever holds a record the moment it comes back as needing a fix, so the repair is booked at once.
- Draft the corrective noteRow action
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