AI Matrx Logo

Beekeeping operation

Ashcombe Hill Apiary · Beekeeping operation · Putney, VT

Anouk Nordahl is the beekeeper at Ashcombe Hill Apiary, a forty-yard honey and queen-rearing operation in Vermont, and keeps every crew member's schedule, certifications and onboarding here, with pay, sting allergies and emergency contacts shown only to the office.

AgricultureTeam and HRGoverned columns4 tables · 8 views · 1 form · 2 dimension sets · 1 digest · 1 checklist · 1 notification · 1 agent
Use this template

Onboarding board

Crew files
Paperwork1
Cornelius AldousCornelius AldousAH-119
Bee-safety briefing1
Saoirse QuillfeatherSaoirse QuillfeatherAH-112
Ride-along2
Leopold StrandbergLeopold StrandbergAH-109
Lazlo Pemberton-HaleLazlo Pemberton-HaleAH-121
Cleared18
Anouk NordahlAnouk NordahlAH-101
Ottoline Rasmussen-PellOttoline Rasmussen-PellAH-102
Bertrand OkwuosaBertrand OkwuosaAH-103
Ysolde KvammeYsolde KvammeAH-104
Tobiah FennimoreTobiah FennimoreAH-105
13 more

Tables

Crew files

22 sample rows · 15 columns

One file per person on the yards, queen shed and honey house, with the pay and health notes only the office sees.

NameTeam recordCrew codeWorks inStatusOnboardingPaperwork in
Anouk NordahlAnouk NordahlAH-101Bee yardsActiveClearedYes
Bartholomew Yeung-CastellanBartholomew Yeung-CastellanAH-117DeliveryActiveClearedYes
Bertrand OkwuosaBertrand OkwuosaAH-103Bee yardsActiveClearedYes
Casimir LindahlCasimir LindahlAH-107Bee yardsActiveClearedYes
Cornelius AldousCornelius AldousAH-119Honey houseOnboardingPaperworkNo
Evander MalchowEvander MalchowAH-115Bee yardsOff seasonClearedYes
Fenella Grimaldi-RoeFenella Grimaldi-RoeAH-118Queen rearingActiveClearedYes
Guinevere Ashdown-TolliverGuinevere Ashdown-TolliverAH-122Bee yardsActiveClearedYes
Hadley Wintergreen-VossHadley Wintergreen-VossAH-110Honey houseActiveClearedYes
Ignatius BrightwaterIgnatius BrightwaterAH-111Honey houseActiveClearedYes
Lazlo Pemberton-HaleLazlo Pemberton-HaleAH-121Bee yardsOnboardingRide-alongYes
Leopold StrandbergLeopold StrandbergAH-109Bee yardsOnboardingRide-alongYes

10 more rows

Certifications

30 sample rows · 10 columns

Every license and card a crew member holds, what renewing it costs, and the day it lapses.

CertificationHolderKindCertificate numberIssued onExpires onRenewal fee
Tarquin Oyelaran-Reyes, forklift cardTarquin Oyelaran-ReyesForklift operator cardFOC-40951Jul 27, 2024Jul 7, 2026$90
Tobiah Fennimore, food handlerTobiah FennimoreFood handler cardFHC-40433Apr 18, 2024Aug 6, 2026$35
Anouk Nordahl, registration courseAnouk NordahlApiary registration courseARC-40174Jan 9, 2024Aug 31, 2026$60
Bertrand Okwuosa, pesticide licenseBertrand OkwuosaPesticide applicator licensePAL-40248Jul 27, 2024Sep 17, 2026$165
Casimir Lindahl, pesticide licenseCasimir LindahlPesticide applicator licensePAL-40618Oct 1, 2023Oct 1, 2026$165
Tarquin Oyelaran-Reyes, first aidTarquin Oyelaran-ReyesFirst aid and CPRFAC-40914Oct 15, 2024Oct 15, 2026$85
Ysolde Kvamme, sting trainingYsolde KvammeSting emergency trainingSET-40396Oct 30, 2025Oct 30, 2026$40
Perpetua Odhiambo, sting trainingPerpetua OdhiamboSting emergency trainingSET-40692Nov 9, 2025Nov 9, 2026$40
Ottoline Rasmussen-Pell, first aidOttoline Rasmussen-PellFirst aid and CPRFAC-40211Nov 14, 2024Nov 15, 2026$85
Ignatius Brightwater, food handlerIgnatius BrightwaterFood handler cardFHC-40840Nov 14, 2024Nov 15, 2026$35
Fenella Grimaldi-Roe, sting trainingFenella Grimaldi-RoeSting emergency trainingSET-41062Dec 9, 2025Nov 24, 2026$40
Marguerite Delacroix-Holm, sting trainingMarguerite Delacroix-HolmSting emergency trainingSET-40581Jan 28, 2026Jan 28, 2027$40

18 more rows

Shifts

26 sample rows · 8 columns

Who works which yard or room on which day, and for how many paid hours.

ShiftCrew memberTaskWhereStartsEndsShift status
Bertrand, yard inspection round, last 6Bertrand OkwuosaYard inspection roundHollis Ridge yardSep 29, 12:00 PMSep 29, 7:30 PMCompleted
Marguerite, yard inspection round, last 6Marguerite Delacroix-HolmYard inspection roundHollis Ridge yardSep 29, 12:00 PMSep 29, 7:30 PMCompleted
Tobiah, honey extraction, last 5Tobiah FennimoreHoney extractionExtraction roomSep 30, 11:00 AMSep 30, 7:00 PMCompleted
Hadley, honey extraction, last 5Hadley Wintergreen-VossHoney extractionExtraction roomSep 30, 11:00 AMSep 30, 7:00 PMCompleted
Casimir, yard inspection round, last 5Casimir LindahlYard inspection roundSugarbush yardSep 30, 11:30 AMSep 30, 6:30 PMCompleted
Tarquin, pollination delivery, last 4Tarquin Oyelaran-ReyesPollination deliveryOrchard runOct 1, 9:30 AMOct 1, 5:30 PMCompleted
Ysolde, queen grafting, last 4Ysolde KvammeQueen graftingQueen shedOct 1, 1:00 PMOct 1, 8:00 PMCompleted
Perpetua, yard inspection round, last 3Perpetua OdhiamboYard inspection roundSugarbush yardOct 2, 12:00 PMOct 2, 8:00 PMCompleted
Ignatius, bottling and labeling, last 3Ignatius BrightwaterBottling and labelingBottling lineOct 2, 12:00 PMOct 2, 8:00 PMCompleted
Rosalind, yard inspection round, last 2Rosalind TettehYard inspection roundMaple Flats yardOct 3, 12:00 PMOct 3, 7:00 PMCalled off
Fenella, queen grafting, last 2Fenella Grimaldi-RoeQueen graftingQueen shedOct 3, 1:00 PMOct 3, 7:00 PMCompleted
Bartholomew, pollination delivery, last 1Bartholomew Yeung-CastellanPollination deliveryOrchard runOct 4, 9:30 AMOct 4, 4:30 PMCompleted

14 more rows

Views

Expiry calendar

Certifications
October 2026
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1Casimir Lindahl, pesticide license
2
3
4
5
6
7
8
9
10
11
12
13
14
15Tarquin Oyelaran-Reyes, first aid
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30Ysolde Kvamme, sting training
31

Crew calendar

Shifts
October 2026
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1Ysolde, queen grafting, last 4Tarquin, pollination delivery, last 4
2Perpetua, yard inspection round, last 3Ignatius, bottling and labeling, last 3
3Fenella, queen grafting, last 2Rosalind, yard inspection round, last 2
4Bartholomew, pollination delivery, last 1
5
6Anouk, yard inspection round, next 1Bertrand, yard inspection round, next 1
7Marguerite, yard inspection round, next 2Casimir, yard inspection round, next 2+1
8Tobiah, honey extraction, next 3Hadley, bottling and labeling, next 3+1
9Ysolde, queen grafting, next 4Fenella, queen grafting, next 4
10Tarquin, pollination delivery, next 5
11Guinevere, yard inspection round, next 6
12Perpetua, yard inspection round, next 7
13Ignatius, honey extraction, next 8
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31

Forms and booking

New hire sheet

Form
New hire sheetThe sheet a new bee crew hire completes on day one so the office has their code, group and emergency contact.
What is your full name? *
Which team record is yours?Link to the team list once they are on it.
What crew code were you given? *Looks like AH-114.
Which part of the operation will you work in? *Bee yardsQueen rearingHoney houseDeliveryOffice
Do you have a sting allergy we should plan for?None knownCarries epinephrineAction plan on file
Who is your emergency contact to us?SpousePartnerParentSiblingFriend
What number do we reach them on?
Send to the office

Also included

  • Seasonal onboardingChecklist
  • Monday renewalsDigest
  • Certification expiredNotificationAlerts the operations manager when a license or card flips to expired.

Related templates