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Payroll service

Ironbridge Hill Payroll · Payroll service · Columbus, OH

Odette Okonkwo-Reid is the account lead at Ironbridge Hill Payroll, a small-business payroll service, and she keeps the licenses, insurance, security reports and quality checks here, so the answer to an inspector's or a client's auditor's question is one page away.

Legal and professionalComplianceGoverned columns4 tables · 6 views · 1 form · 2 dimension sets · 1 dashboard · 1 digest · 1 document · 1 notification · 1 agent
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Expiry calendar

Compliance records
October 2026
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16Fire inspection certificate
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24Tax filing surety bond
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26Tax software annual license
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31Annual security awareness training

Tables

Compliance records

26 sample rows · 14 columns

Every license, policy, bond, report and credential the service must hold, with the date it runs out.

Policy or licenseCategoryIssued byKeeperIssuedExpiresStatus
Local income tax filer registrationRegistrationRegional tax collection officeLinus Garrowby-AdelekeJul 28, 2024Sep 6, 2026Expired
Employee background-check certificationTrainingScreening vendorTobias Ihejirika-MarshAug 2, 2025Sep 24, 2026Expired
Fire inspection certificateLicenseCounty fire marshalBrigid Szymanski-OduyaOct 21, 2025Oct 16, 2026Renewal due
Tax filing surety bondBondSurety companyOdette Okonkwo-ReidOct 11, 2025Oct 24, 2026Renewal due
Tax software annual licenseLicenseTax software vendorCasimir Delacourt-NgOct 26, 2025Oct 26, 2026Renewal due
Annual security awareness trainingTrainingOnline training providerTobias Ihejirika-MarshOct 31, 2025Oct 31, 2026Renewal due
Commercial crime policyInsuranceCarrier: Harrowgate MutualOdette Okonkwo-ReidNov 10, 2025Nov 10, 2026Renewal due
Professional liability policyInsuranceCarrier: Harrowgate MutualOdette Okonkwo-ReidNov 20, 2025Nov 20, 2026Renewal due
City business licenseLicenseCity income tax officeBrigid Szymanski-OduyaDec 10, 2025Dec 10, 2026Current
Fidelity bondBondCarrier: Harrowgate MutualOdette Okonkwo-ReidDec 30, 2025Dec 30, 2026Current
Federal e-file provider acceptanceRegistrationFederal e-file programTobias Ihejirika-MarshApr 19, 2024Jan 4, 2027Current
Office lease insurance certificateInsuranceLandlord's property managerBrigid Szymanski-OduyaJan 9, 2026Jan 9, 2027Current

14 more rows

Quality checks

26 sample rows · 12 columns

The scheduled tests that prove a record still holds: samples, reviews, drills and restores.

CheckRecord it protectsKindResultDueDone onItems sampled
Quarter-end filing accuracy sample, Q1Federal e-file provider acceptanceFiling accuracy samplePassedMay 19, 2026May 13, 202640
Quarter-end filing accuracy sample, Q2Federal e-file provider acceptanceFiling accuracy samplePassed with notesAug 17, 2026Aug 11, 202640
Quarter-end filing accuracy sample, Q3Federal e-file provider acceptanceFiling accuracy sampleFailedSep 28, 2026Sep 24, 202640
Access review, first halfSOC 2 Type II reportAccess reviewPassedJun 8, 2026Jun 3, 202634
Access review, second halfSOC 2 Type II reportAccess reviewFailedSep 30, 2026Sep 27, 202634
Backup restore test, springHosting provider attestationBackup restore testPassedJul 3, 2026Jul 1, 202612
Backup restore test, summerHosting provider attestationBackup restore testPassed with notesSep 16, 2026Sep 14, 202612
ACH test file, month-endBank ACH originator agreementBank file testPassedSep 6, 2026Sep 5, 202618
ACH test file, quarter-endBank ACH originator agreementBank file testFailedOct 2, 2026Oct 1, 202618
Fire drill and extinguisher checkFire inspection certificateSafety walk-throughPassed with notesAug 22, 2026Aug 20, 20268
Fire drill, autumnFire inspection certificateSafety walk-throughScheduledOct 20, 2026——
Client complaint review, Q2State withholding agent registrationComplaint reviewPassedJul 28, 2026Jul 26, 20269

14 more rows

Corrective actions

12 sample rows · 10 columns

The fixes raised after a check turns something up, with the hours each will take.

FixRaised bySeverityStatusRaised onDueClosed on
Re-run Q3 returns with the current withholding tableQuarter-end filing accuracy sample, Q3MajorOpenSep 24, 2026Oct 16, 2026—
Disable former contractor accounts and add an exit checklist stepAccess review, second halfMajorIn progressSep 27, 2026Oct 13, 2026—
Resubmit rejected quarter-end ACH batches with effective datesACH test file, quarter-endMajorOpenOct 1, 2026Oct 9, 2026—
Re-teach the rate-table step to new filersQuarter-end filing accuracy sample, Q2MinorClosedAug 11, 2026Sep 1, 2026Aug 29, 2026
Date every extinguisher tagFire drill and extinguisher checkMinorClosedAug 20, 2026Sep 6, 2026Sep 3, 2026
Retrain staff who clicked the phishing testPhishing test, springMajorClosedJul 16, 2026Aug 7, 2026Aug 5, 2026
Correct the short trust account and add a deposit cutoffTrust account reconciliation, mid-monthMajorIn progressOct 3, 2026Oct 11, 2026—
Update the continuity call tree phone numbersContinuity call tree testMinorClosedJul 31, 2026Aug 17, 2026Aug 15, 2026
Add second-attempt step to the restore runbookBackup restore test, summerMinorOpenSep 14, 2026Oct 12, 2026—
Reply to complaint within two days rule reminderClient complaint review, Q3MinorOpenOct 1, 2026Oct 10, 2026—
Add multi-state withholding form to the new-hire checklistNew-hire payroll setup checkMinorIn progressSep 16, 2026Oct 9, 2026—
Clear the two flagged returns from the Q2 sampleQuarter-end filing accuracy sample, Q2MinorClosedAug 11, 2026Aug 27, 2026Aug 25, 2026

Also included

  • Renewals dueDigest
  • Record lapsingNotificationWarns the keeper six weeks before a record runs out.
  • Renewal requestDocumentA short note to the issuer asking for the renewal paperwork.

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