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Corporate event planner

Lanternhill Valley Events · Corporate event planner · Bend, OR

Ysolde Rutledge is the event director at Lanternhill Valley Events, a corporate event planning firm in Bend, and she uses this to give each client who writes about an upcoming event an answer, then close that request before the week is out.

EventsCustomer serviceClient portals4 tables · 5 views · 1 form · 3 dimension sets · 1 portal · 1 digest · 1 notification · 1 stage rule set · 1 agent
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Request board

Requests
New6
Second screen for the breakout roomEverhart SoftwareEverhart engineering summit
Add gluten-free lunches for nineEverhart SoftwareEverhart engineering summit
Eleven more dealers confirmedCalloway Freight SystemsCalloway annual dealer meeting
Move the dinner start to half past sixIronbridge Credit UnionIronbridge board dinner
Is there a loading dock for the trophiesHarborview Dental SupplyHarborview distributor awards night
1 more
In progress8
Lapel mics for four presentersCalloway Freight SystemsCalloway annual dealer meeting
VIP table for the investor groupDunmore BiologicsDunmore product launch evening
Plated dessert instead of stationsFairlane Insurance CooperativeFairlane member appreciation dinner
Wine pairing for the five coursesIronbridge Credit UnionIronbridge board dinner
Start the breakouts thirty minutes laterEverhart SoftwareEverhart engineering summit
3 more
Waiting on client6
Add two spouses to the Friday dinnerBrightwater Actuarial GroupBrightwater leadership offsite
Final headcount for the Thursday lunchCalloway Freight SystemsCalloway annual dealer meeting
Deposit split between two cost centersFairlane Insurance CooperativeFairlane member appreciation dinner
Name spellings for the place cardsHarborview Dental SupplyHarborview distributor awards night
Hold the keynote for the CEO's flightDunmore BiologicsDunmore product launch evening
1 more
Resolved10
Line fourteen on the final invoiceBrightwater Actuarial GroupBrightwater client appreciation lunch
Parking charge on the venue invoiceCalloway Freight SystemsCalloway safety training day
Duplicate AV chargeDunmore BiologicsDunmore sales kickoff
Remove three who cannot attendEverhart SoftwareEverhart engineering summit
Early access for setupCalloway Freight SystemsCalloway annual dealer meeting
5 more

Tables

Requests

30 sample rows · 11 columns

Every change, question and favor a client brings about an event, from the day it came in to the day it was closed.

RequestClientEventKindStatusOpenedAnswer due
Duplicate AV chargeDunmore BiologicsDunmore sales kickoffInvoice questionResolvedSep 23, 2026Sep 25, 2026
Line fourteen on the final invoiceBrightwater Actuarial GroupBrightwater client appreciation lunchInvoice questionResolvedSep 26, 2026Sep 29, 2026
Parking charge on the venue invoiceCalloway Freight SystemsCalloway safety training dayInvoice questionResolvedSep 27, 2026Sep 30, 2026
Remove three who cannot attendEverhart SoftwareEverhart engineering summitGuest list changeResolvedSep 28, 2026Sep 30, 2026
Shuttle from the airportBrightwater Actuarial GroupBrightwater leadership offsiteVenue questionResolvedSep 27, 2026Sep 30, 2026
Early access for setupCalloway Freight SystemsCalloway annual dealer meetingVenue questionResolvedSep 29, 2026Oct 1, 2026
Allergy card for table twoIronbridge Credit UnionIronbridge board dinnerCatering changeResolvedSep 30, 2026Oct 2, 2026
Shift the awards by fifteen minutesHarborview Dental SupplyHarborview distributor awards nightSchedule changeResolvedOct 1, 2026Oct 2, 2026
Passed appetizers at cocktail hourDunmore BiologicsDunmore product launch eveningCatering changeResolvedSep 29, 2026Oct 2, 2026
Plated dessert instead of stationsFairlane Insurance CooperativeFairlane member appreciation dinnerCatering changeIn progressSep 30, 2026Oct 6, 2026
Start the breakouts thirty minutes laterEverhart SoftwareEverhart engineering summitSchedule changeIn progressOct 1, 2026Oct 6, 2026
Final headcount for the Thursday lunchCalloway Freight SystemsCalloway annual dealer meetingCatering changeWaiting on clientSep 30, 2026Oct 6, 2026

18 more rows

Events

12 sample rows · 10 columns

Each corporate event on the books, with its day, venue, headcount and budget.

EventClientKind of eventEvent dayVenueGuestsBudget
Brightwater leadership offsiteBrightwater Actuarial GroupOffsite retreatOct 27, 2026Ridgeback Lodge42$38,500
Calloway annual dealer meetingCalloway Freight SystemsSales kickoffOct 14, 2026Mill Race Conference Hall120$61,000
Dunmore product launch eveningDunmore BiologicsProduct launchOct 20, 2026Cresswell Gallery160$54,000
Everhart engineering summitEverhart SoftwareTraining dayOct 10, 2026Mill Race Conference Hall85$28,000
Fairlane member appreciation dinnerFairlane Insurance CooperativeAwards nightNov 4, 2026The Lanternhill Barn140$47,000
Greywell partners retreatGreywell ArchitectsOffsite retreatNov 14, 2026Ridgeback Lodge26$33,000
Harborview distributor awards nightHarborview Dental SupplyAwards nightOct 17, 2026Foxglove Terrace110$39,000
Ironbridge board dinnerIronbridge Credit UnionBoard dinnerOct 8, 2026Cresswell Gallery24$14,500
Brightwater client appreciation lunchBrightwater Actuarial GroupSales kickoffSep 25, 2026Foxglove Terrace60$17,500
Calloway safety training dayCalloway Freight SystemsTraining daySep 18, 2026Mill Race Conference Hall75$12,800
Dunmore sales kickoffDunmore BiologicsSales kickoffSep 11, 2026The Lanternhill Barn130$36,500
Everhart holiday partyEverhart SoftwareAwards nightNov 29, 2026The Lanternhill Barn150$52,000

Clients

8 sample rows · 9 columns

The companies that hire Lanternhill Valley for their events, with the person who answers for each.

CompanyIndustryContactContact phoneClient sinceEventsRequests
Brightwater Actuarial GroupInsuranceHollis Pennington-Beck(541) 555-0110Nov 4, 2024Brightwater leadership offsite, Brightwater client appreciation lunchSwitch the Friday dinner to a buffet, Add two spouses to the Friday dinner, Line fourteen on the final invoice, Shuttle from the airport
Calloway Freight SystemsLogisticsWendeline Okpara(541) 555-0111May 3, 2025Calloway annual dealer meeting, Calloway safety training dayEleven more dealers confirmed, Lapel mics for four presenters, Final headcount for the Thursday lunch, Parking charge on the venue invoice, Early access for setup
Dunmore BiologicsBiotechRufus Castellane-Moore(541) 555-0112Aug 1, 2025Dunmore product launch evening, Dunmore sales kickoffVIP table for the investor group, Projection mapping on the gallery wall, Hold the keynote for the CEO's flight, Duplicate AV charge, Passed appetizers at cocktail hour
Everhart SoftwareSoftwareLinnea Ashdown(541) 555-0113Sep 10, 2025Everhart engineering summit, Everhart holiday partySecond screen for the breakout room, Add gluten-free lunches for nine, Start the breakouts thirty minutes later, Remove three who cannot attend
Fairlane Insurance CooperativeInsuranceRavenna Okwuosa-Webb(541) 555-0114Dec 9, 2025Fairlane member appreciation dinnerPlated dessert instead of stations, Deposit split between two cost centers, Dance floor lights
Greywell ArchitectsArchitectureJosiah Falkenrath(541) 555-0115Jan 18, 2026Greywell partners retreatCabin assignments for the quiet floor, Vegetarian count for the retreat
Harborview Dental SupplyHealthcare supplyZaneta Ferreira-Ng(541) 555-0116Mar 9, 2026Harborview distributor awards nightIs there a loading dock for the trophies, Stage lighting for the award reveal, Name spellings for the place cards, Shift the awards by fifteen minutes
Ironbridge Credit UnionBankingAnselm Bartholomew-Reyes(541) 555-0117May 8, 2026Ironbridge board dinnerMove the dinner start to half past six, Wine pairing for the five courses, Allergy card for table two

Views

Event calendar

Events
October 2026
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
2
3
4
5
6
7
8Ironbridge board dinner
9
10Everhart engineering summit
11
12
13
14Calloway annual dealer meeting
15
16
17Harborview distributor awards night
18
19
20Dunmore product launch evening
21
22
23
24
25
26
27Brightwater leadership offsite
28
29
30
31

Forms and booking

Send a request

Form
Send a requestThe page a client uses to ask for a change or a question about an event.
What do you need? *
Which company are you with? *
Which event is it about?
What kind of request is it? *Catering changeVenue questionAV and stagingGuest list changeInvoice questionSchedule change
Is there anything we should know?
Send to your planner

Also included

  • Your events and requestsClient portal
  • Request boardStage rules
  • Requests needing an answerDigest
  • Request arrivedNotificationTells the client services lead a client sent a request so someone takes it the same day.

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