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Ravenshaw Corners Hosting · Hosting provider · Duluth, MN

Paolo Fennimore leads operations at Ravenshaw Corners Hosting, a small web host, and relies on this calendar of obligations so every licence, safety check and quality record an inspector could request is current, with a named owner and a next due date.

Software and ITComplianceDimensions4 tables · 6 views · 1 form · 3 dimension sets · 1 dashboard · 1 drill-down · 1 digest · 1 notification · 1 agent
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Standing board

Requirements
Overdue5
Generator load testPhysical safetyTobias Weir-Lindqvist
Outside port scanSecurityOdalys Venkataraman-Holt
Admin password rotationSecurityOdalys Venkataraman-Holt
Backup restore test on customer sitesBackup and recoveryCormac Idowu
Hardware warranty register checkVendor contractsCormac Idowu
Due soon7
Server room fire suppression inspectionPhysical safetyTobias Weir-Lindqvist
Staff access reviewSecurityOdalys Venkataraman-Holt
Door badge auditSecurityTobias Weir-Lindqvist
Customer data export request log reviewData protectionMireille Castellanos
Privacy notice reviewData protectionSaskia Ponnampalam
2 more
Current14
Business and sales-tax registration renewalLicensingSaskia Ponnampalam
State telecommunications registration filingLicensingSaskia Ponnampalam
Domain registrar accreditation feeLicensingSaskia Ponnampalam
Battery backup replacement checkPhysical safetyTobias Weir-Lindqvist
Cooling unit service visitPhysical safetyTobias Weir-Lindqvist
9 more

Tables

Requirements

26 sample rows · 13 columns

Every licence, safety check, security task and contract date the business has to keep, with who owns it and when it is next due.

RequirementAreaOwnerHow oftenTracked sinceLast doneNext due
Hardware warranty register checkVendor contractsCormac IdowuTwice a yearAug 31, 2025Mar 15, 2026Sep 13, 2026
Admin password rotationSecurityOdalys Venkataraman-HoltQuarterlyMar 6, 2026Jun 19, 2026Sep 18, 2026
Generator load testPhysical safetyTobias Weir-LindqvistQuarterlyMar 14, 2026Jun 27, 2026Sep 26, 2026
Backup restore test on customer sitesBackup and recoveryCormac IdowuMonthlyJul 17, 2026Aug 30, 2026Sep 29, 2026
Outside port scanSecurityOdalys Venkataraman-HoltMonthlyJul 20, 2026Sep 2, 2026Oct 2, 2026
Off-site backup copy verificationBackup and recoveryCormac IdowuMonthlyJul 28, 2026Sep 10, 2026Oct 10, 2026
Staff access reviewSecurityOdalys Venkataraman-HoltQuarterlyMar 30, 2026Jul 13, 2026Oct 12, 2026
Server room fire suppression inspectionPhysical safetyTobias Weir-LindqvistTwice a yearOct 4, 2025Apr 18, 2026Oct 17, 2026
Customer data export request log reviewData protectionMireille CastellanosMonthlyAug 6, 2026Sep 19, 2026Oct 19, 2026
Privacy notice reviewData protectionSaskia PonnampalamYearlyOct 3, 2025Oct 23, 2025Oct 23, 2026
Database restore drillBackup and recoveryCormac IdowuQuarterlyApr 11, 2026Jul 25, 2026Oct 24, 2026
Door badge auditSecurityTobias Weir-LindqvistQuarterlyApr 13, 2026Jul 27, 2026Oct 26, 2026

14 more rows

Rounds

45 sample rows · 6 columns

Each time a requirement was checked: when, by whom and how it came out.

RoundRequirementDone onDone byResultNotes
Export log review, latest roundCustomer data export request log reviewSep 19, 2026Mireille CastellanosPassedNothing to report.
Offsite copy check, latest roundOff-site backup copy verificationSep 10, 2026Cormac IdowuPassedNothing to report.
Port scan, latest roundOutside port scanSep 2, 2026Odalys Venkataraman-HoltPassedNothing to report.
Certificate inventory, latest roundEncryption certificate inventorySep 2, 2026Cormac IdowuPassedNothing to report.
Restore test, latest roundBackup restore test on customer sitesAug 30, 2026Cormac IdowuPassedNothing to report.
Export log review, previous roundCustomer data export request log reviewAug 20, 2026Mireille CastellanosPassedNothing to report.
Cooling service, latest roundCooling unit service visitAug 19, 2026Tobias Weir-LindqvistPassedNothing to report.
Offsite copy check, previous roundOff-site backup copy verificationAug 11, 2026Cormac IdowuPassed with notesCopy finished after the six hour window.
Exit walk, latest roundEmergency exit and lighting walkAug 8, 2026Tobias Weir-LindqvistPassedNothing to report.
Port scan, previous roundOutside port scanAug 3, 2026Odalys Venkataraman-HoltFailedAn old test server answered on an open remote-desktop port.
Restore test, previous roundBackup restore test on customer sitesJul 31, 2026Cormac IdowuFailedOne customer site restored with missing uploads.
Badge audit, latest roundDoor badge auditJul 27, 2026Tobias Weir-LindqvistPassedNothing to report.

33 more rows

Findings

10 sample rows · 9 columns

Problems found in a round, who fixes them and by when.

FindingRequirementRaised onFix byClosed onSeverityStatus
Replace the aging discharge nozzle supplierServer room fire suppression inspectionApr 18, 2026May 8, 2026Apr 28, 2026LowClosed
Remove billing access for former staffStaff access reviewJun 27, 2026Jul 4, 2026Jun 30, 2026HighClosed
Disable badges of former contractorsDoor badge auditJul 1, 2026Jul 7, 2026Jul 4, 2026HighClosed
Close the open remote-desktop port on the old test serverOutside port scanAug 18, 2026Aug 25, 2026Aug 22, 2026HighClosed
Move the off-site copy job to start earlierOff-site backup copy verificationAug 11, 2026Aug 31, 2026Aug 19, 2026LowClosed
Rerun restore of the customer site that lost its uploadsBackup restore test on customer sitesAug 30, 2026Sep 13, 2026Sep 5, 2026MediumClosed
Add four switches to the warranty registerHardware warranty register checkMar 29, 2026Sep 21, 2026—LowOpen
Rotate the two late shared logins into a vaultAdmin password rotationJun 23, 2026Sep 23, 2026—MediumIn progress
Shorten the generator transfer switch delayGenerator load testJul 23, 2026Sep 30, 2026—MediumIn progress
Add a second approver to the access reviewStaff access reviewSep 29, 2026Oct 23, 2026—MediumOpen

Forms and booking

Report a concern

Form
Report a concernThe page staff use when they spot something an inspector would flag.
What did you notice? *
Which requirement does it belong to? *
How serious is it? *LowMediumHigh
By when should it be fixed?
Send to operations

Dashboards

Compliance at a glance

Requirements
Requirements by area
  • Licensing3
  • Physical safety5
  • Security6
  • Data protection4
  • Backup and recovery4
  • Vendor contracts4
Standing
  • Current14
  • Due soon7
  • Overdue5
Yearly cost by area
  • Licensing$3,160
  • Physical safety$3,180
  • Security$10,620
  • Data protection$2,650
  • Backup and recovery$420
  • Vendor contracts$2,600

Also included

  • Requirements by area and standingDrill-down
  • Overdue requirementsDigest
  • Serious finding alertNotificationTells the operations lead the moment a finding is logged.

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