Wedding planning (couple)
Renner and Odegaard Wedding · Wedding planning (couple) · Asheville, NC
Hester Birkeland is the maid of honor helping Maren Odegaard and Tobias Renner plan their wedding, and she keeps every vendor's question, form and payment in one place so each gets an answer and is closed within the week.
Personal and familyCustomer serviceAgents4 tables · 6 views · 1 form · 1 dimension set · 1 digest · 1 document · 1 notification · 1 stage rule set · 1 agent
Use this templateRequest board
Vendor requestsNew3
Revised per-person quoteRQ-328Larkwhistle Table Catering
Ceremony music cueRQ-329Long Meadow Sound
Vendor arrival timesRQ-330Alderbrook Hollow Barn
Looking into it4
Late music permit for the barnRQ-324Alderbrook Hollow Barn
Swap peonies for ranunculusRQ-325Marrowmead Flowers
Early drop-off for the rentalsRQ-326Hartley Row Party Rentals
Gluten-free tier on the cakeRQ-327Plumtree Cake Studio
Waiting on us4
Final headcount for the catererRQ-320Larkwhistle Table Catering
Shot list for the photographerRQ-321Fernlight Wedding Photography
Guest hotel list for the shuttleRQ-322Lanternlight Shuttle Company
Bridal party count for hair and makeupRQ-323Velvetfern Hair and Makeup
Answered6
Rain plan for the lawnRQ-314Alderbrook Hollow Barn
Aisle arrangements and the archRQ-315Marrowmead Flowers
First dance songRQ-316Long Meadow Sound
Cake topper pickupRQ-317Plumtree Cake Studio
Linen colour for the long tablesRQ-318Hartley Row Party Rentals
1 moreClosed13
Tasting date for the final menuRQ-301Larkwhistle Table Catering
Deposit invoice for the barnRQ-302Alderbrook Hollow Barn
Family group list for the photographerRQ-303Fernlight Wedding Photography
Colour swatches to approveRQ-304Marrowmead Flowers
Reading choices for the ceremonyRQ-305Perpetua Haldane-Voss, officiant
8 moreTables
Vendor requests
30 sample rows · 13 columnsEvery question, decision or form a vendor sends, who answers it and when it was closed.
| Request | Request number | Vendor | What it is | Status | Asked on | Reply wanted by |
|---|---|---|---|---|---|---|
| Revised per-person quote | RQ-328 | Larkwhistle Table Catering | Payment due | New | Oct 5, 2026 | Oct 11, 2026 |
| Vendor arrival times | RQ-330 | Alderbrook Hollow Barn | Schedule change | New | Oct 5, 2026 | Oct 12, 2026 |
| Gluten-free tier on the cake | RQ-327 | Plumtree Cake Studio | Question | Looking into it | Oct 4, 2026 | Oct 11, 2026 |
| Ceremony music cue | RQ-329 | Long Meadow Sound | Question | New | Oct 4, 2026 | Oct 11, 2026 |
| Swap peonies for ranunculus | RQ-325 | Marrowmead Flowers | Needs a decision | Looking into it | Oct 3, 2026 | Oct 10, 2026 |
| Early drop-off for the rentals | RQ-326 | Hartley Row Party Rentals | Schedule change | Looking into it | Oct 3, 2026 | Oct 10, 2026 |
| Guest hotel list for the shuttle | RQ-322 | Lanternlight Shuttle Company | Headcount or list | Waiting on us | Oct 2, 2026 | Oct 8, 2026 |
| Late music permit for the barn | RQ-324 | Alderbrook Hollow Barn | Question | Looking into it | Oct 2, 2026 | Oct 9, 2026 |
| Vow format for the ceremony | RQ-319 | Perpetua Haldane-Voss, officiant | Question | Answered | Oct 1, 2026 | Oct 7, 2026 |
| Bridal party count for hair and makeup | RQ-323 | Velvetfern Hair and Makeup | Headcount or list | Waiting on us | Oct 1, 2026 | Oct 6, 2026 |
| Cake topper pickup | RQ-317 | Plumtree Cake Studio | Schedule change | Answered | Sep 30, 2026 | Oct 6, 2026 |
| Shot list for the photographer | RQ-321 | Fernlight Wedding Photography | Paperwork to sign | Waiting on us | Sep 30, 2026 | Oct 7, 2026 |
18 more rows
Vendors
10 sample rows · 12 columnsThe people being paid to make the day happen: what they do, how to reach them and what they cost.
| Vendor | Trade | Contact | Phone | Booked on | Requests | |
|---|---|---|---|---|---|---|
| Alderbrook Hollow Barn | Venue | Corliss Hennessy-Ward | corliss.hennessy-ward@alderbrookhollowbarnevents.com | (828) 555-0161 | Mar 9, 2026 | Deposit invoice for the barn, Walkthrough date at the barn, Rain plan for the lawn, Late music permit for the barn, Vendor arrival times |
| Fernlight Wedding Photography | Photographer | Evander Okafor-Lund | evander.okafor-lund@fernlightweddingphotography.com | (828) 555-0163 | Mar 19, 2026 | Family group list for the photographer, Second photographer add-on, Shot list for the photographer |
| Hartley Row Party Rentals | Rentals | Dolores Whitcombe | dolores.whitcombe@hartleyrowpartyrentals.com | (828) 555-0168 | May 28, 2026 | Chair count for the lawn ceremony, Linen colour for the long tables, Early drop-off for the rentals |
| Lanternlight Shuttle Company | Transport | Barnaby Teixeira | barnaby.teixeira@lanternlightshuttleco.com | (828) 555-0170 | Jun 27, 2026 | Shuttle pickup times from the hotel, Guest hotel list for the shuttle |
| Larkwhistle Table Catering | Caterer | Marisol Tanaka-Brandt | marisol.tanaka-brandt@larkwhistletablecatering.com | (828) 555-0162 | Mar 29, 2026 | Tasting date for the final menu, Dietary forms received, Final headcount for the caterer, Revised per-person quote |
| Long Meadow Sound | DJ and music | Callum Brzezinski | callum.brzezinski@longmeadowsoundco.com | (828) 555-0165 | Apr 18, 2026 | Do-not-play list, First dance song, Ceremony music cue |
| Marrowmead Flowers | Florist | Pernille Castellanos | pernille.castellanos@marrowmeadflowerstudio.com | (828) 555-0164 | Apr 28, 2026 | Colour swatches to approve, Aisle arrangements and the arch, Swap peonies for ranunculus |
| Perpetua Haldane-Voss, officiant | Officiant | Perpetua Haldane-Voss | perpetua.haldane-voss@haldanevossceremonies.com | (828) 555-0166 | May 8, 2026 | Reading choices for the ceremony, Vow format for the ceremony |
| Plumtree Cake Studio | Baker | Torquil Beaumont-Adeyemi | torquil.beaumont-adeyemi@plumtreecakestudio.com | (828) 555-0167 | Jun 7, 2026 | Booking the cake tasting, Cake topper pickup, Gluten-free tier on the cake |
| Velvetfern Hair and Makeup | Hair and makeup | Ottoline Prakash | ottoline.prakash@velvetfernhairandmakeup.com | (828) 555-0169 | Jun 17, 2026 | Hair trial appointment, Bridal party count for hair and makeup |
Payments
21 sample rows · 8 columnsWhat each vendor is owed: deposits, second payments and final balances, and which are already paid.
| Payment | Vendor | Which payment | Amount | State | Due on | Paid on |
|---|---|---|---|---|---|---|
| Barn deposit | Alderbrook Hollow Barn | Deposit | $2,500 | Paid | Mar 14, 2026 | Mar 14, 2026 |
| Photography deposit | Fernlight Wedding Photography | Deposit | $1,200 | Paid | Mar 21, 2026 | Mar 21, 2026 |
| Catering deposit | Larkwhistle Table Catering | Deposit | $2,000 | Paid | Apr 3, 2026 | Apr 2, 2026 |
| DJ deposit | Long Meadow Sound | Deposit | $600 | Paid | Apr 20, 2026 | Apr 20, 2026 |
| Flowers deposit | Marrowmead Flowers | Deposit | $700 | Paid | May 3, 2026 | May 2, 2026 |
| Officiant deposit | Perpetua Haldane-Voss, officiant | Deposit | $150 | Paid | May 10, 2026 | May 10, 2026 |
| Rentals deposit | Hartley Row Party Rentals | Deposit | $450 | Paid | May 30, 2026 | May 29, 2026 |
| Cake deposit | Plumtree Cake Studio | Deposit | $250 | Paid | Jun 9, 2026 | Jun 8, 2026 |
| Hair and makeup deposit | Velvetfern Hair and Makeup | Deposit | $260 | Paid | Jun 19, 2026 | Jun 19, 2026 |
| Shuttle deposit | Lanternlight Shuttle Company | Deposit | $300 | Paid | Jun 29, 2026 | Jun 29, 2026 |
| Barn second payment | Alderbrook Hollow Barn | Second payment | $3,500 | Paid | Aug 6, 2026 | Aug 4, 2026 |
| Cake final balance | Plumtree Cake Studio | Final balance | $400 | Due | Oct 12, 2026 | — |
9 more rows
Views
Reply deadlines
Vendor requestsOctober 2026
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
2Rain plan for the lawn
3Aisle arrangements and the arch
4
5First dance songLinen colour for the long tables
6Cake topper pickupFinal headcount for the caterer+1
7Vow format for the ceremonyShot list for the photographer
8Guest hotel list for the shuttle
9Late music permit for the barn
10Swap peonies for ranunculusEarly drop-off for the rentals
11Gluten-free tier on the cakeRevised per-person quote+1
12Vendor arrival times
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Forms and booking
Log a vendor request
FormLog a vendor requestWhat Hester fills in when a vendor emails or calls with something to answer.
What is the vendor asking for? *
Which vendor sent it? *
Is it a question, a decision or a form? *QuestionNeeds a decisionPayment duePaperwork to signSchedule changeHeadcount or list
When did it arrive?
When do they need a reply?
Who should make the call?
Add to the boardAlso included
- Request boardStage rules
- Friday catch-upDigest
- Reply wanted soonNotificationReminds Hester a day before a vendor needs an answer.
- Reply to a vendorDocumentThe note Hester sends a vendor once a request has an answer.
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