AI Matrx Logo

HOA management

Ridgeway and Pell Community Management · HOA management · Asheville, NC

Paul Ridgeway manages three homeowners associations at Ridgeway and Pell Community Management in Asheville, and he uses this to track rule violations and architectural requests through to a signed approval letter.

Real estateComplianceDocuments and e-sign5 tables · 7 views · 2 forms · 2 dimension sets · 1 digest · 1 document · 1 notification · 1 stage rule set · 1 agent
Use this template

Approvals board

Architectural requests
Submitted6
Add solar panels over the carportGunnar Halvorsen-ItoSolar panels
Install a six-foot dog-ear fencePerpetua Okonkwo-TrentFence
Repaint in warm greigeCasimir DellacroceExterior paint
Pergola over the back patioHyacinth Abernathy-SotoDeck or patio
Replace the walkway with paversLeopold VanterpoolLandscaping
1 more
Under review6
Composite deck replacement, 14 by 20Chukwudi Lindgren-OyelowoDeck or patio
Replace the garage door with a carriage stylePhilippa WrenshallExterior paint
Standing seam metal roofRustam Karimov-HaleRoof replacement
Raised vegetable beds and a low fenceDelphine AubrechtLandscaping
Wooden shed for garden toolsIgnatius MoorcroftStorage shed
1 more
Approved9
Cedar privacy fence along the back lot lineWilhelmina TarkingtonFence
Repaint the house in a gray-blueOluwaseun Adebayo-QuistExterior paint
Replace the shingles with architectural asphaltCormac FitzgibbonRoof replacement
Add a stone patio off the kitchenLakshmi Ramaswamy-BoydDeck or patio
Roof-mounted solar array, 22 panelsAnselm KowalewskiSolar panels
4 more
Denied3
Backyard storage shed, 10 by 12Thaddeus BellweatherStorage shed
Bright yellow garage doorCormac FitzgibbonExterior paint
Chain link fence in the front yardAnselm KowalewskiFence
Withdrawn2
Add a small greenhousePhilippa WrenshallStorage shed
Roof replacement, same shingleRustam Karimov-HaleRoof replacement

Tables

Architectural requests

26 sample rows · 14 columns

Every exterior project a homeowner wants approved, through the board's signed decision.

ProjectHomeownerTypeEstimated costSubmittedReview dueStatus
Install energy-efficient windowsXimena Castellanos-FryeWindow replacement$7,400Oct 4, 2026Nov 3, 2026Submitted
Replace the walkway with paversLeopold VanterpoolLandscaping$5,200Oct 3, 2026Nov 2, 2026Submitted
Repaint in warm greigeCasimir DellacroceExterior paint$4,800Oct 2, 2026Nov 1, 2026Submitted
Pergola over the back patioHyacinth Abernathy-SotoDeck or patio$6,100Oct 2, 2026Nov 1, 2026Submitted
Install a six-foot dog-ear fencePerpetua Okonkwo-TrentFence$3,600Oct 1, 2026Oct 31, 2026Submitted
Add solar panels over the carportGunnar Halvorsen-ItoSolar panels$8,300Sep 30, 2026Oct 30, 2026Submitted
Bay window on the street sideSeraphina ValdiviesoWindow replacement$6,700Sep 26, 2026Oct 26, 2026Under review
Wooden shed for garden toolsIgnatius MoorcroftStorage shed$2,900Sep 24, 2026Oct 24, 2026Under review
Repaint the front door and shutters deep redIsadora Pettigrew-PikeExterior paint$900Sep 23, 2026Oct 23, 2026Approved
Raised vegetable beds and a low fenceDelphine AubrechtLandscaping$2,200Sep 21, 2026Oct 21, 2026Under review
Standing seam metal roofRustam Karimov-HaleRoof replacement$32,500Sep 18, 2026Oct 18, 2026Under review
Backyard storage shed, 10 by 12Thaddeus BellweatherStorage shed$4,700Sep 16, 2026Oct 16, 2026Denied

14 more rows

Violations

20 sample rows · 9 columns

Every rule concern from the first report through the notice, the fix or the fine.

ConcernHomeownerRuleFoundStatusNotice sentFix by
Unapproved window box plantersHyacinth Abernathy-SotoUnapproved changesOct 1, 2026Reported——
Recycling bin left out all weekendWilhelmina TarkingtonTrash cans visibleSep 30, 2026Notice sentOct 1, 2026Oct 8, 2026
Satellite dish on the front of the houseXimena Castellanos-FryeUnapproved changesSep 29, 2026Reported——
Leaf piles blocking the storm drainLeopold VanterpoolOvergrown lawnSep 28, 2026Notice sentSep 29, 2026Oct 6, 2026
Trash cans left at the curbRustam Karimov-HaleTrash cans visibleSep 27, 2026Notice sentSep 28, 2026Oct 5, 2026
Dog off leash in the common areaSeraphina ValdiviesoPet leashSep 26, 2026Reported——
Pickup parked across two spacesPerpetua Okonkwo-TrentParking on grassSep 25, 2026Reported——
Car parked on the grassCasimir DellacroceParking on grassSep 23, 2026Notice sentSep 24, 2026Oct 1, 2026
Trailer stored beside the garagePhilippa WrenshallVehicles and boatsSep 22, 2026HearingSep 23, 2026Sep 30, 2026
Lawn over eight inches highYevgenia SmolenskayaOvergrown lawnSep 20, 2026Notice sentSep 21, 2026Oct 5, 2026
Noise after 10 p.m. from the patioGunnar Halvorsen-ItoNoiseSep 19, 2026CuredSep 20, 2026Sep 25, 2026
Weeds in the front bedsCormac FitzgibbonOvergrown lawnSep 17, 2026CuredSep 18, 2026Oct 2, 2026

8 more rows

Homeowners

22 sample rows · 10 columns

The owners in the three associations, with their projects and concerns.

OwnerAssociationHome addressPhoneEmailOwner sinceProject requests
Anselm KowalewskiSablecrest Hollow Homeowners Association102 Pinecone Trace(828) 555-0155anselm.kowalewski@blueridgepostal.netApr 10, 2018Roof-mounted solar array, 22 panels, Chain link fence in the front yard
Bartholomew NakagawaKinnerton Ridge Townhome Association5 Kinnerton Row(828) 555-0159bartholomew.nakagawa@blueridgepostal.netMar 15, 2023Black aluminum fence around the pool
Casimir DellacroceLowrie Pond Condominium AssociationUnit 112, 6 Lowrie Pond Rd(828) 555-0169casimir.dellacroce@blueridgepostal.netMay 4, 2021Repaint in warm greige
Chukwudi Lindgren-OyelowoKinnerton Ridge Townhome Association12 Kinnerton Row(828) 555-0161chukwudi.lindgrenoyelowo@blueridgepostal.netNov 9, 2025Composite deck replacement, 14 by 20
Cormac FitzgibbonSablecrest Hollow Homeowners Association31 Heron Pointe Ct(828) 555-0153cormac.fitzgibbon@blueridgepostal.netAug 27, 2022Replace the shingles with architectural asphalt, Bright yellow garage door
Delphine AubrechtKinnerton Ridge Townhome Association29 Millstone Walk(828) 555-0164delphine.aubrecht@ashevillemailbox.comSep 11, 2023Raised vegetable beds and a low fence
Gunnar Halvorsen-ItoLowrie Pond Condominium AssociationUnit 204, 4 Lowrie Pond Rd(828) 555-0167gunnar.halvorsenito@blueridgepostal.netMay 19, 2022Add solar panels over the carport
Hyacinth Abernathy-SotoLowrie Pond Condominium AssociationUnit 218, 6 Lowrie Pond Rd(828) 555-0170hyacinth.abernathysoto@ashevillemailbox.comJul 12, 2025Pergola over the back patio
Ignatius MoorcroftKinnerton Ridge Townhome Association33 Millstone Walk(828) 555-0165ignatius.moorcroft@blueridgepostal.netJun 14, 2017Wooden shed for garden tools
Isadora Pettigrew-PikeKinnerton Ridge Townhome Association7 Kinnerton Row(828) 555-0160isadora.pettigrewpike@ashevillemailbox.comAug 16, 2024Repaint the front door and shutters deep red
Lakshmi Ramaswamy-BoydSablecrest Hollow Homeowners Association47 Heron Pointe Ct(828) 555-0154lakshmi.ramaswamyboyd@ashevillemailbox.comAug 11, 2025Add a stone patio off the kitchen
Leopold VanterpoolSablecrest Hollow Homeowners Association61 Sablecrest Loop(828) 555-0171leopold.vanterpool@blueridgepostal.netJun 3, 2023Replace the walkway with pavers

10 more rows

Associations

3 sample rows · 6 columns

The three communities Paul manages, with homes and dues.

AssociationCityHomesAnnual duesOwners
Kinnerton Ridge Townhome AssociationWeaverville86$780Bartholomew Nakagawa, Isadora Pettigrew-Pike, Chukwudi Lindgren-Oyelowo, Philippa Wrenshall, Rustam Karimov-Hale, Delphine Aubrecht, Ignatius Moorcroft, Ximena Castellanos-Frye
Lowrie Pond Condominium AssociationBlack Mountain64$1,260Seraphina Valdivieso, Gunnar Halvorsen-Ito, Perpetua Okonkwo-Trent, Casimir Dellacroce, Hyacinth Abernathy-Soto
Sablecrest Hollow Homeowners AssociationAsheville142$540Wilhelmina Tarkington, Oluwaseun Adebayo-Quist, Cormac Fitzgibbon, Lakshmi Ramaswamy-Boyd, Anselm Kowalewski, Marisol Echeverria-Dunn, Thaddeus Bellweather, Yevgenia Smolenskaya, Leopold Vanterpool

Forms and booking

Submit a project

Form
Submit a projectHomeowners use this inside their portal to ask the board to approve exterior work.
What would you like to build or change? *
Which homeowner is applying? *
What kind of project is it?FenceExterior paintRoof replacementDeck or patioSolar panelsLandscapingStorage shedWindow replacement
Describe the materials and colors.
About what will it cost?
Send to the board

Log a concern

Form
Log a concernThe compliance inspector records a rule concern from a walk of the community.
What did you see? *
Whose property is it? *
Which rule does it break?Trash cans visibleVehicles and boatsOvergrown lawnHoliday lightsUnapproved changesPet leashParking on grassNoise
What day did you see it?
Save the concern

Also included

  • Architectural approval letterDocumentThe letter a homeowner receives once the board signs, with the project and any conditions.
  • Approvals boardStage rules
  • Review deadlineNotificationWarns the assistant manager five days before a request's 30-day review ends.
  • Requests waiting on the boardDigest

Related templates