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Video production studio

Rosethorne Park Films · Video production studio · Nashville, TN

Elias Blackwood is the producer at Rosethorne Park Films, a corporate video production studio in Nashville, and he runs the crew's shoot calendar, tickets and onboarding from one file, while pay and home details stay with the two people who book and pay the crew.

Agencies and creativeTeam and HRGoverned columns4 tables · 8 views · 1 form · 1 dimension set · 1 dashboard · 1 digest · 1 checklist · 1 notification · 1 agent
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Onboarding board

Crew files
Offer sent3
Noor AbernathyElias BlackwoodCamera operator
Casimira OstrowskiAmbrose KettlebyProduction assistant
Everett LindahlWinifred LarkspurSound mixer
Paperwork2
Philippa Okoye-HartElias BlackwoodDirector of photography
Tobiah MarchbanksWinifred LarkspurDrone pilot
Gear check2
Dmitri EllesmereWinifred LarkspurKey grip
Gwendolyn AberdeenDanika HollowellColorist
First shoot2
Lucian PrewittAmbrose KettlebyProduction assistant
Anneliese RothgebElias BlackwoodProduction coordinator
Cleared15
Elias BlackwoodElias BlackwoodProducer
Winifred LarkspurElias BlackwoodProduction manager
Danika HollowellDanika HollowellEditor
Ambrose KettlebyElias BlackwoodProduction coordinator
Rhiannon VasterlingElias BlackwoodDirector of photography
10 more

Tables

Crew files

24 sample rows · 16 columns

One file per person on the roster: role, how they are paid, private details and where they are in onboarding.

PersonReports toRoleEngagementOnboardingFirst dayPaid by
Ambrose KettlebyElias BlackwoodProduction coordinatorStaffClearedDec 1, 2019Salary
Anneliese RothgebElias BlackwoodProduction coordinatorStaffFirst shootSep 14, 2026Salary
Bartholomew NkemeluWinifred LarkspurSound mixerFreelanceClearedApr 18, 2024Day rate
Callum RedfernElias BlackwoodCamera operatorFreelanceClearedJun 12, 2025Day rate
Casimira OstrowskiAmbrose KettlebyProduction assistantInternOffer sentOct 19, 2026Stipend
Danika HollowellDanika HollowellEditorStaffClearedSep 11, 2021Salary
Dmitri EllesmereWinifred LarkspurKey gripFreelanceGear checkSep 23, 2026Day rate
Elias BlackwoodElias BlackwoodProducerStaffClearedSep 22, 2017Salary
Everett LindahlWinifred LarkspurSound mixerFreelanceOffer sentOct 25, 2026Day rate
Gwendolyn AberdeenDanika HollowellColoristFreelanceGear checkSep 20, 2026Day rate
Ingeborg TillinghastDanika HollowellEditorFreelanceClearedAug 31, 2025Day rate
Jasper OkonkwoWinifred LarkspurGafferFreelanceClearedJan 18, 2026Day rate

12 more rows

Certifications

32 sample rows · 9 columns

Every ticket and insurance certificate a person holds, the day it lapses and whether it needs renewing.

CertificationHolderKindCertificate numberIssuedExpiresStatus
Xiomara — Rigging and grip safetyXiomara DelacroixRigging and grip safetyRG-58564Apr 18, 2024Aug 21, 2026Expired
Jasper — First aid and CPRJasper OkonkwoFirst aid and CPRFA-59008Aug 16, 2024Sep 15, 2026Expired
Pieter — Set electrical safetyPieter HollingbroekSet electrical safetyES-58453Jul 27, 2024Sep 20, 2026Expired
Theodora — Remote pilot certificateTheodora WinterbourneRemote pilot certificateRP-58749Nov 4, 2024Oct 30, 2026Renewal due
Theodora — Liability insurance certificateTheodora WinterbourneLiability insurance certificateLI-58786Oct 30, 2025Oct 30, 2026Renewal due
Rhiannon — First aid and CPRRhiannon VasterlingFirst aid and CPRFA-58305Nov 4, 2024Nov 4, 2026Renewal due
Pieter — Liability insurance certificatePieter HollingbroekLiability insurance certificateLI-58527Nov 9, 2025Nov 9, 2026Renewal due
Callum — Liability insurance certificateCallum RedfernLiability insurance certificateLI-58897Nov 29, 2025Nov 29, 2026Renewal due
Bartholomew — First aid and CPRBartholomew NkemeluFirst aid and CPRFA-58638Jan 3, 2025Jan 3, 2027Current
Oluwaseun — Liability insurance certificateOluwaseun FasholaLiability insurance certificateLI-58416Jan 18, 2026Jan 18, 2027Current
Winifred — First aid and CPRWinifred LarkspurFirst aid and CPRFA-58194Jan 23, 2025Jan 23, 2027Current
Pieter — Aerial lift operatorPieter HollingbroekAerial lift operatorAL-58490Feb 12, 2025Feb 12, 2027Current

20 more rows

Shoot days

34 sample rows · 8 columns

Who is booked on which day, for which production, at the studio, on location or editing from home.

BookingCrew memberProductionShoot dateCall typeHoursStatus
Rhiannon on Harbor Ridge recruiting, on location #1Rhiannon VasterlingHarbor Ridge recruitingSep 26, 2026On location11Wrapped
Oluwaseun on Harbor Ridge recruiting, on location #2Oluwaseun FasholaHarbor Ridge recruitingSep 26, 2026On location11Wrapped
Pieter on Harbor Ridge recruiting, on location #3Pieter HollingbroekHarbor Ridge recruitingSep 26, 2026On location10Wrapped
Bartholomew on Harbor Ridge recruiting, on location #4Bartholomew NkemeluHarbor Ridge recruitingSep 26, 2026On location10Wrapped
Danika on Alder Crossing training, remote edit #5Danika HollowellAlder Crossing trainingSep 29, 2026Remote edit8Wrapped
Ingeborg on Alder Crossing training, remote edit #6Ingeborg TillinghastAlder Crossing trainingSep 29, 2026Remote edit8Wrapped
Rhiannon on Fernwood plant tour, studio #7Rhiannon VasterlingFernwood plant tourOct 1, 2026Studio9Wrapped
Xiomara on Fernwood plant tour, studio #8Xiomara DelacroixFernwood plant tourOct 1, 2026Studio9Wrapped
Callum on Fernwood plant tour, studio #9Callum RedfernFernwood plant tourOct 1, 2026Studio9Wrapped
Lucian on Fernwood plant tour, studio #10Lucian PrewittFernwood plant tourOct 1, 2026Studio8Wrapped
Theodora on Stonebridge safety, on location #11Theodora WinterbourneStonebridge safetyOct 3, 2026On location7Wrapped
Callum on Stonebridge safety, on location #12Callum RedfernStonebridge safetyOct 3, 2026On location7Wrapped

22 more rows

Forms and booking

Crew information sheet

Form
Crew information sheetWhat each new person fills in before their first shoot so the producer holds the right contacts.
What is your full name? *
Which role will you be filling? *Director of photographyProduction managerCamera operatorGafferKey gripSound mixerEditorColorist
Are you joining as staff, freelance or an intern? *StaffFreelanceIntern
Are you paid by salary, by the day or by stipend? *SalaryDay rateStipend
What is your first day? *
What is your date of birth?
What is your home address?
Which number can we reach you on?
Who should we call in an emergency?
What is their number?
Send to the producer

Dashboards

Crew and calendar

Crew files
Crew by role
  • Producer1
  • Production manager1
  • Editor2
  • Production coordinator2
  • Director of photography2
  • Camera operator3
  • Gaffer2
  • Key grip2
Onboarding progress
  • Cleared15
  • First shoot2
  • Gear check2
  • Paperwork2
  • Offer sent3
Tickets by status24
Booked hours by call type0

Also included

  • Crew onboardingChecklist
  • Ticket lapsingNotificationWarns the production manager five weeks before a ticket or insurance certificate lapses.
  • Monday lapsing listDigest

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