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Board management

Rosethorne Ridge Board · Board management · Duluth, MN

Sabine Quaresma is the board secretary at Rosethorne Ridge Board, the volunteer board of a Duluth youth-arts nonprofit, and she uses this to count the paper, toner, ballots, stamps and coffee every meeting runs on, slicing the stock by group, shelf and supplier so nothing runs out the night before a board meeting.

Any businessInventoryDimensions4 tables · 6 views · 1 form · 2 dimension sets · 1 dashboard · 1 drill-down · 1 digest · 1 notification · 2 row actions · 1 agent
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Stock board

Supplies
In stock17
Copy paper, 20-lb letter, reamRB-101Paper and print
Three-ring binder, 2-inch, whiteRB-103Paper and print
Tab dividers, 8-tab, packRB-104Paper and print
Sticky page flags, 4-color, packRB-105Paper and print
Sign-in clipboardsRB-203Meeting room
12 more
Reorder soon12
Copy paper, 24-lb letter for board packets, reamRB-102Paper and print
Toner cartridge set, colorRB-107Paper and print
Laminating pouches, letter, boxRB-108Paper and print
Agenda folders, pocket, box of 25RB-109Paper and print
Name tents, pack of 50RB-110Meeting room
7 more
Reorder now3
Toner cartridge, black, for the meeting-room printerRB-106Paper and print
Whiteboard cleaner sprayRB-202Meeting room
AA batteries for the speakerphone, 24-packRB-602Tech
On order2
First-class postage stamps, roll of 100RB-403Mailing
Pre-printed reply envelopes, carton of 1,000RB-405Mailing
Discontinued1
Projector lamp for the old meeting-room projectorRB-604Tech

Tables

Supplies

35 sample rows · 17 columns

The items in the meeting closets: how many are left, when to reorder and when to count next.

SupplySKUCategoryUnitOn handReorder pointReorder quantity
Coffee, medium roast, 2-lb bagRB-501Hospitalitybag648
Bottled water, case of 24RB-502Hospitalitycase9510
Paper cups, hot, sleeve of 50RB-503Hospitalitysleeve12612
Sugar packets and stir sticks, boxRB-504Hospitalitybox536
Napkins, pack of 500RB-505Hospitalitypack424
Envelopes #10, white, box of 500RB-401Mailingbox323
Envelopes 9x12 catalog, box of 100RB-402Mailingbox636
First-class postage stamps, roll of 100RB-403Mailingroll224
Address labels, box of 1,500RB-404Mailingbox424
Pre-printed reply envelopes, carton of 1,000RB-405Mailingcarton112
Name tents, pack of 50RB-110Meeting roompack436
Dry-erase markers, assorted, pack of 12RB-201Meeting roompack648

23 more rows

Suppliers

6 sample rows · 12 columns

The shops the board buys from, who to call and how fast each one delivers.

SupplierSales repRep phoneRep emailAccount numberPayment termsLead time (days)
Brindlewick Cable and BatteryWilhelmina Corrigan-Fox(218) 555-0145wilhelmina.corriganfox@brindlewickcableandbattery.comRR-30856Net 153
Cinderfield Hospitality WholesaleMarguerite Fenwick-Doyle(218) 555-0143marguerite.fenwickdoyle@cinderfieldhospitalitywholesale.comRR-30688Due on receipt2
Ottoline Bay Office SupplyPrudence Aldworth-Kane(218) 555-0141prudence.aldworthkane@ottolinebayofficesupply.comRR-30417Net 303
Pennywhistle Copy and TonerCasimir Ostrander(218) 555-0142casimir.ostrander@pennywhistlecopyandtoner.comRR-30522Net 152
Quennell Records and BindingBarnaby Ferreira-Holt(218) 555-0146barnaby.ferreiraholt@quennellrecordsandbinding.comRR-30914Net 308
Tallowmere Postal and MailingEvander Pellworth(218) 555-0144evander.pellworth@tallowmerepostalandmailing.comRR-30791Net 304

Restock orders

12 sample rows · 9 columns

Each order placed with a supplier, what it restocks and when it arrived.

Order numberSupplierOrder statusOrderedExpectedReceivedSupplies ordered
RO-5127Tallowmere Postal and MailingSentOct 1, 2026Oct 8, 2026—First-class postage stamps, roll of 100, Pre-printed reply envelopes, carton of 1,000
RO-5126Ottoline Bay Office SupplyCancelledSep 26, 2026Sep 30, 2026—Whiteboard cleaner spray
RO-5124Ottoline Bay Office SupplyReceivedSep 20, 2026Sep 23, 2026Sep 24, 2026Dry-erase markers, assorted, pack of 12, Sign-in clipboards, Visitor badges, adhesive, roll of 100
RO-5121Cinderfield Hospitality WholesaleReceivedSep 14, 2026Sep 16, 2026Sep 17, 2026Sugar packets and stir sticks, box, Napkins, pack of 500
RO-5118Brindlewick Cable and BatteryReceivedSep 6, 2026Sep 9, 2026Sep 10, 2026HDMI cable, 15-foot, USB flash drive, 16 GB, for board packets
RO-5115Quennell Records and BindingReceivedAug 28, 2026Sep 4, 2026Sep 5, 2026Minute book, bound, 200 pages, Corporate seal ink pad refill, Archive storage box, letter
RO-5112Ottoline Bay Office SupplyReceivedAug 22, 2026Aug 25, 2026Aug 25, 2026Copy paper, 24-lb letter for board packets, ream, Tab dividers, 8-tab, pack, Agenda folders, pocket, box of 25, Name tents, pack of 50
RO-5109Tallowmere Postal and MailingReceivedAug 16, 2026Aug 19, 2026Aug 20, 2026Envelopes #10, white, box of 500, Envelopes 9x12 catalog, box of 100, Address labels, box of 1,500
RO-5106Cinderfield Hospitality WholesaleReceivedAug 8, 2026Aug 10, 2026Aug 11, 2026Coffee, medium roast, 2-lb bag, Bottled water, case of 24, Paper cups, hot, sleeve of 50
RO-5104Pennywhistle Copy and TonerReceivedAug 2, 2026Aug 5, 2026Aug 6, 2026Toner cartridge, black, for the meeting-room printer, Toner cartridge set, color
RO-5101Ottoline Bay Office SupplyReceivedJul 27, 2026Jul 31, 2026Aug 1, 2026Copy paper, 20-lb letter, ream, Three-ring binder, 2-inch, white, Sticky page flags, 4-color, pack
RO-5128Pennywhistle Copy and TonerDraft———Toner cartridge, black, for the meeting-room printer

Views

Count calendar

Supplies
October 2026
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15Name tents, pack of 50Dry-erase markers, assorted, pack of 12+8
16
17Coffee, medium roast, 2-lb bagBottled water, case of 24+3
18
19
20Envelopes #10, white, box of 500Envelopes 9x12 catalog, box of 100+3
21
22Three-ring binder, 2-inch, whiteTab dividers, 8-tab, pack+3
23
24Ballot slips, numbered, pad of 100Tamper-evident seal tape, roll+4
25
26
27Toner cartridge, black, for the meeting-room printerToner cartridge set, color
28
29Copy paper, 20-lb letter, reamCopy paper, 24-lb letter for board packets, ream
30
31

Forms and booking

Add a supply

Form
Add a supplyWhat an officer fills in when a new item joins the meeting closets.
What is the item called? *
What shelf code goes on its label? *It starts RB- and three digits.
Which group does it belong to? *Paper and printMeeting roomVoting and recordsMailingHospitalityTech
How is it counted? *reameachpacksetboxrollpadcarton
How many are on the shelf now?
Which closet will it live in?Closet ACloset BLocked cabinetMeeting-room shelf
Add to the closets

Dashboards

The closets at a glance

Supplies
Supplies by stock status
  • In stock17
  • Reorder soon12
  • Reorder now3
  • On order2
  • Discontinued1
Value on the shelf by group
  • Paper and print$1,061.90
  • Meeting room$310.10
  • Voting and records$346.80
  • Mailing$467.40
  • Hospitality$274.40
  • Tech$213

Also included

  • Supplies by group and statusDrill-down
  • Monday reorder listDigest
  • Count coming dueNotificationReminds the facilities chair two days before a supply is due to be counted.
  • Mark as orderedRow action
  • Ask about this supplyRow action

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