Martial Arts School

Start here: how the school runs

Turning an intro lesson into a student

Intro lessons

Families and adults who asked about classes, their free intro lesson and whether they enrolled.

Students

Every enrolled student: program, rank, classes since their last promotion, membership and dues.

Belt tests

Each student's place at a belt test: from which rank to which, the fee, the examiner and the result.

Class schedule

The weekly timetable: who teaches each class, how many fit on the mat and how full it runs.

The front desk

Instructors

The owner, monthly

Read the Room check on the Class schedule. A class that runs at 90% of its mat space needs a second time slot; one under 40% should be merged.

Dues and frozen memberships sit on each student; the owner reviews them on the first of the month.

Intros this week

Call back: attended, not enrolled

My follow-ups

Next belt test

Testing fee not paid

Eight weeks out: who is eligible

Filter Students by Testing check. A student is eligible when their classes since the last promotion reach the number their rank needs:

Classes alone are not enough. The instructor also confirms the student knows the forms and techniques for the next rank. Invite only students who will pass; a failed test is hard on a child and harder on trust.

Four weeks out: register

On the day

Retests

A student who misses one part gets Retest, not a fail. Tell them exactly what to fix, and test them on that part at the next cycle. Clara's entry shows how: she retests the form, and is registered again.

After

Post a photo of the new ranks, with permission. Families who see progress stay; promotions are when most memberships renew.

Before the lesson

The lesson itself

Thirty minutes, one-to-one or in a small group. Bow in, teach three simple techniques, play one game, and finish with something the student can show their family at home. For adults, finish with a drill that makes them sweat a little and laugh a little.

The talk afterwards

When they say not yet

Move the row to Intro attended and assign the follow-up to yourself. Call within two days. Ask what would make it work: a different class time, a sibling discount, a friend joining too. If the answer is no, mark it Not now and leave a note; many families come back in the autumn.

Where students come from

Look at the Intros by source chart each month and put the next month's effort where families are actually coming from.