Meeting Notes
Brightmeadow Studio · Meeting notes · Oakland, CA
Elena Marchetti runs operations at a five-person web studio and keeps every meeting's notes, decisions and action items in one place so nothing promised gets lost.
Use this templateCalendar
MeetingsOctober 2026
Tables
Meetings
15 sample rows · 7 columnsEvery standup, planning session, one-to-one and client call: when, who ran it and what was decided.
| Meeting | Kind | When | Status | Facilitator | Attendance | What was decided |
|---|---|---|---|---|---|---|
| October retro | Oct 27, 11:00 PM | Mira Takahashi | 5 | — | ||
| Portal sprint planning | Oct 21, 8:30 PM | Owen Fairbanks | 4 | — | ||
| Fernbrook photo review | Oct 20, 6:00 PM | Kwame Asante | 3 | — | ||
| Standup: Harlow booking sprint | Oct 18, 4:30 PM | Elena Marchetti | 5 | — | ||
| Kwame and Elena one-to-one | Oct 15, 9:00 PM | Elena Marchetti | 2 | Kwame takes over billing questions from Mira. | ||
| All-hands: autumn update | Oct 12, 7:00 PM | Elena Marchetti | 5 | New retainer with Harlow Physio signed; hiring a part-time copywriter. | ||
| Standup: Lucía out Thursday | Oct 10, 4:30 PM | Elena Marchetti | 4 | Lucía out Thursday; Kwame covers the Fernbrook check-in. | ||
| Client call: Harlow Physio | Oct 8, 5:00 PM | Kwame Asante | 3 | Harlow wants online booking before January. | ||
| Vendor call: printing quote | Oct 6, 5:30 PM | Mira Takahashi | 2 | — | ||
| September retro | Oct 5, 11:00 PM | Mira Takahashi | 5 | Keep Friday demos; drop the second weekly status email. | ||
| Elena and Owen one-to-one | Oct 3, 10:00 PM | Elena Marchetti | 2 | Owen leads the portal build; review in four weeks. | ||
| Standup: portal kickoff week | Oct 3, 4:30 PM | Elena Marchetti | 5 | Portal kickoff moved to Wednesday. |
Action items
17 sample rows · 6 columnsWhat someone promised in a meeting, who owns it and by when.
| Action | Meeting | Owner | Status | Priority | Due |
|---|---|---|---|---|---|
| Update the client contact sheet | Standup: pricing page week | Mira Takahashi | Sep 28, 2026 | ||
| Send Q4 goals to the whole team | Q4 planning | Elena Marchetti | Sep 29, 2026 | ||
| Pair on pricing page layout | Standup: pricing page week | Owen Fairbanks | Sep 30, 2026 | ||
| Set the four-week portal review | Elena and Owen one-to-one | Elena Marchetti | Oct 4, 2026 | ||
| Draft the portal scope | Q4 planning | Owen Fairbanks | Oct 5, 2026 | ||
| Cancel the second status email | September retro | Elena Marchetti | Oct 6, 2026 | ||
| Book the Fernbrook photo shoot | Fernbrook menu redesign call | Kwame Asante | Oct 7, 2026 | ||
| Share menu proofs with Fernbrook | Fernbrook menu redesign call | Lucía Herrera | Oct 9, 2026 | ||
| Write the Friday demo checklist | September retro | Mira Takahashi | Oct 11, 2026 | ||
| Cover the Fernbrook check-in | Standup: Lucía out Thursday | Kwame Asante | Oct 13, 2026 | ||
| Send the Harlow welcome pack | All-hands: autumn update | Kwame Asante | Oct 18, 2026 | ||
| Post the copywriter role | All-hands: autumn update | Mira Takahashi | Oct 19, 2026 |
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