IT asset management
Thistledown Mill Systems · IT asset management · Manchester, NH
Carys Inglewood is the IT manager at Thistledown Mill Systems, the in-house IT team of a New Hampshire textile mill, and she bills each department for the devices it uses and chases the charges still unpaid.
Software and ITBillingDocuments and e-sign4 tables · 6 views · 1 form · 1 dimension set · 1 dashboard · 1 document · 1 notification · 1 stage rule set · 1 agent
Use this templateBilling board
Device chargesDraft5
Work smartphone, new device (TM-3121), not yet invoiced—Sales and Orders
Work smartphone, new device (TM-3122), not yet invoiced—Facilities and Maintenance
Small-form desktop PC, monthly lease (TM-3113), not yet invoiced—People and Safety
27-inch monitor, replacement (TM-3120), not yet invoiced—People and Safety
Noise-cancelling headset, accessory (TM-3118), not yet invoiced—Order Support Desk
Sent8
14-inch business laptop, monthly lease (TM-3101), invoice TM-5206TM-5206Finance and Payroll
14-inch business laptop, monthly lease (TM-3102), invoice TM-5207TM-5207Finance and Payroll
16-inch workstation laptop, new device (TM-3103), invoice TM-5208TM-5208Sales and Orders
Rugged tablet, monthly lease (TM-3106), invoice TM-5209TM-5209Weaving and Finishing
Rugged tablet, monthly lease (TM-3107), invoice TM-5210TM-5210Weaving and Finishing
3 moreOverdue6
14-inch business laptop, new device (TM-3104), invoice TM-5214TM-5214Sales and Orders
14-inch business laptop, new device (TM-3105), invoice TM-5215TM-5215Sales and Orders
Rugged tablet, monthly lease (TM-3108), invoice TM-5216TM-5216Weaving and Finishing
Small-form desktop PC, new device (TM-3115), invoice TM-5217TM-5217Order Support Desk
Small-form desktop PC, new device (TM-3116), invoice TM-5218TM-5218Order Support Desk
1 morePaid11
Small-form desktop PC, new device (TM-3114), invoice TM-5220TM-5220People and Safety
Small-form desktop PC, new device (TM-3117), invoice TM-5221TM-5221Order Support Desk
27-inch monitor, new device (TM-3119), invoice TM-5222TM-5222Finance and Payroll
Desktop document scanner, new device (TM-3124), invoice TM-5223TM-5223Finance and Payroll
Barcode scanner, monthly lease (TM-3111), invoice TM-5224TM-5224Weaving and Finishing
6 moreTables
Device charges
30 sample rows · 18 columnsEach bill a department receives for a device, what it covers, how much is paid and whether the agreement is signed.
| Bill | Invoice number | Department | Device | Covers | Amount | Paid so far |
|---|---|---|---|---|---|---|
| 14-inch business laptop, monthly lease (TM-3101), invoice TM-5206 | TM-5206 | Finance and Payroll | TM-3101 | Monthly lease | $228 | $0 |
| 14-inch business laptop, monthly lease (TM-3102), invoice TM-5207 | TM-5207 | Finance and Payroll | TM-3102 | Monthly lease | $228 | $0 |
| Wi-Fi access point, new device (TM-3123), invoice TM-5213 | TM-5213 | Facilities and Maintenance | TM-3123 | New device | $410 | $0 |
| Rugged tablet, monthly lease (TM-3106), invoice TM-5209 | TM-5209 | Weaving and Finishing | TM-3106 | Monthly lease | $168 | $0 |
| Rugged tablet, monthly lease (TM-3107), invoice TM-5210 | TM-5210 | Weaving and Finishing | TM-3107 | Monthly lease | $168 | $0 |
| 16-inch workstation laptop, new device (TM-3103), invoice TM-5208 | TM-5208 | Sales and Orders | TM-3103 | New device | $2,150 | $0 |
| Thermal label printer, repair (TM-3112), invoice TM-5212 | TM-5212 | Weaving and Finishing | TM-3112 | Repair | $95 | $0 |
| Barcode scanner, monthly lease (TM-3110), invoice TM-5211 | TM-5211 | Weaving and Finishing | TM-3110 | Monthly lease | $63 | $0 |
| Rugged tablet, repair (TM-3109), invoice TM-5219 | TM-5219 | Facilities and Maintenance | TM-3109 | Repair | $120 | $0 |
| 14-inch business laptop, monthly lease (TM-3101), invoice TM-5229 | TM-5229 | Finance and Payroll | TM-3101 | Monthly lease | $228 | $228 |
| Small-form desktop PC, new device (TM-3115), invoice TM-5217 | TM-5217 | Order Support Desk | TM-3115 | New device | $840 | $0 |
| Small-form desktop PC, new device (TM-3116), invoice TM-5218 | TM-5218 | Order Support Desk | TM-3116 | New device | $840 | $420 |
18 more rows
Departments
6 sample rows · 10 columnsThe mill departments that are charged for the equipment they use, with who signs for each.
| Department | Signs for the department | Contact email | Contact phone | Cost center | Charged since | Charges |
|---|---|---|---|---|---|---|
| Facilities and Maintenance | Cornelius Abernethy-Dube | cornelius.abernethy@thistledownmillsystemsnh.com | (603) 555-0142 | CC-4110 | Oct 5, 2021 | Work smartphone, new device (TM-3122), not yet invoiced, Wi-Fi access point, new device (TM-3123), invoice TM-5213, Rugged tablet, repair (TM-3109), invoice TM-5219, Work smartphone, monthly lease (TM-3122), invoice TM-5228 |
| Finance and Payroll | Wilhelmina Strathmore-Obi | wilhelmina.strathmore@thistledownmillsystemsnh.com | (603) 555-0141 | CC-4100 | Oct 5, 2020 | 14-inch business laptop, monthly lease (TM-3101), invoice TM-5206, 14-inch business laptop, monthly lease (TM-3102), invoice TM-5207, 27-inch monitor, new device (TM-3119), invoice TM-5222, Desktop document scanner, new device (TM-3124), invoice TM-5223, 14-inch business laptop, monthly lease (TM-3101), invoice TM-5229 |
| Order Support Desk | Teodoro Penhaligon-Asante | teodoro.penhaligon@thistledownmillsystemsnh.com | (603) 555-0146 | CC-4150 | Oct 5, 2024 | Noise-cancelling headset, accessory (TM-3118), not yet invoiced, Small-form desktop PC, new device (TM-3115), invoice TM-5217, Small-form desktop PC, new device (TM-3116), invoice TM-5218, Small-form desktop PC, new device (TM-3117), invoice TM-5221, Noise-cancelling headset, accessory (TM-3118), invoice TM-5227 |
| People and Safety | Anwen Ravenscroft-Eboh | anwen.ravenscroft@thistledownmillsystemsnh.com | (603) 555-0145 | CC-4140 | Oct 5, 2023 | Small-form desktop PC, monthly lease (TM-3113), not yet invoiced, 27-inch monitor, replacement (TM-3120), not yet invoiced, Small-form desktop PC, new device (TM-3114), invoice TM-5220, Small-form desktop PC, monthly lease (TM-3113), invoice TM-5225 |
| Sales and Orders | Barnabas Lockhart-Nyong | barnabas.lockhart@thistledownmillsystemsnh.com | (603) 555-0144 | CC-4130 | Oct 5, 2021 | Work smartphone, new device (TM-3121), not yet invoiced, 16-inch workstation laptop, new device (TM-3103), invoice TM-5208, 14-inch business laptop, new device (TM-3104), invoice TM-5214, 14-inch business laptop, new device (TM-3105), invoice TM-5215, Work smartphone, monthly lease (TM-3121), invoice TM-5226 |
| Weaving and Finishing | Philomena Gutteridge-Kwame | philomena.gutteridge@thistledownmillsystemsnh.com | (603) 555-0143 | CC-4120 | Oct 5, 2022 | Rugged tablet, monthly lease (TM-3106), invoice TM-5209, Rugged tablet, monthly lease (TM-3107), invoice TM-5210, Barcode scanner, monthly lease (TM-3110), invoice TM-5211, Thermal label printer, repair (TM-3112), invoice TM-5212, Rugged tablet, monthly lease (TM-3108), invoice TM-5216, Barcode scanner, monthly lease (TM-3111), invoice TM-5224, Rugged tablet, monthly lease (TM-3106), invoice TM-5230 |
Devices
24 sample rows · 10 columnsEvery laptop, tablet, phone and scanner IT has handed out, with its monthly rate and warranty date.
| Asset tag | Model | Kind | Bought for | Monthly rate | Department | Bought |
|---|---|---|---|---|---|---|
| TM-3101 | 14-inch business laptop | Laptop | $1,280 | $38 | Finance and Payroll | May 21, 2026 |
| TM-3102 | 14-inch business laptop | Laptop | $1,280 | $38 | Finance and Payroll | May 14, 2026 |
| TM-3103 | 16-inch workstation laptop | Laptop | $2,150 | $62 | Sales and Orders | May 7, 2026 |
| TM-3104 | 14-inch business laptop | Laptop | $1,280 | $38 | Sales and Orders | Apr 30, 2026 |
| TM-3105 | 14-inch business laptop | Laptop | $1,280 | $38 | Sales and Orders | Apr 23, 2026 |
| TM-3106 | Rugged tablet, 10-inch | Tablet | $890 | $28 | Weaving and Finishing | Apr 16, 2026 |
| TM-3107 | Rugged tablet, 10-inch | Tablet | $890 | $28 | Weaving and Finishing | Apr 9, 2026 |
| TM-3108 | Rugged tablet, 10-inch | Tablet | $890 | $28 | Weaving and Finishing | Apr 2, 2026 |
| TM-3109 | Rugged tablet, 10-inch | Tablet | $890 | $28 | Facilities and Maintenance | Mar 26, 2026 |
| TM-3110 | Barcode scanner, handheld | Scanner and label printer | $640 | $21 | Weaving and Finishing | Mar 19, 2026 |
| TM-3111 | Barcode scanner, handheld | Scanner and label printer | $640 | $21 | Weaving and Finishing | Mar 12, 2026 |
| TM-3112 | Thermal label printer | Scanner and label printer | $520 | $17 | Weaving and Finishing | Mar 5, 2026 |
12 more rows
Also included
- Chargeback agreementDocumentThe agreement a department head signs before IT charges the department for a device.
- Billing boardStage rules
- Charge due soonNotificationGives the IT manager a three-day heads-up before a department's bill is due.
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