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Kids' activities

Vasquez-Hale Household · Kids' activities · Tacoma, WA

Ottilie Vasquez-Hale keeps a Tacoma family with three kids organized, and she uses this to keep her helpers' shifts, private files, certificates and onboarding in one place while deciding who may see what.

Personal and familyTeam and HRGoverned columns7 tables · 10 views · 1 form · 1 digest · 1 checklist · 1 notification · 1 stage rule set · 1 agent
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Week at a glance

Shifts
October 2026
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1SH-26-115
2SH-26-116
3SH-26-117
4SH-26-118
5SH-26-119
6
7SH-26-120SH-26-121
8SH-26-122
9SH-26-123
10SH-26-124
11SH-26-125
12SH-26-126
13
14SH-26-127
15SH-26-128
16SH-26-129
17
18SH-26-130
19
20
21
22
23
24
25
26
27
28
29
30
31

Tables

Shifts

30 sample rows · 9 columns

Every ride, pickup and sitting the helpers cover for the three kids, with what each one is paid.

ShiftHelperKidsActivityStartsShift payWhat happened
SH-26-101Marguerite Deltoro-BanksImara Vasquez-Hale, Basil Vasquez-HaleSchool pickupSep 17, 10:10 PM$28Home by 4:20, snack eaten, backpack by the door.
SH-26-102Evander Thackwell-SallowTobias Vasquez-HaleSoccer practice rideSep 19, 12:16 AM$27Practice ran long; dropped at the gate at 6:05.
SH-26-103Ignatius ThornquistImara Vasquez-HaleSwim lesson escortSep 19, 11:32 PM$28Imara swam two lengths without the board.
SH-26-104Rosalind TevershamTobias Vasquez-Hale, Imara Vasquez-Hale, Basil Vasquez-HaleEvening babysittingSep 21, 1:03 AM$77Bedtime at 8:30, no screens after dinner.
SH-26-105Perpetua Hlongwane-ReyesTobias Vasquez-HaleHomework helpSep 21, 11:04 PM$46Finished fractions worksheet, two problems left.
SH-26-106Marguerite Deltoro-BanksImara Vasquez-Hale, Basil Vasquez-HaleSchool pickupSep 22, 10:15 PM$25Home by 4:20, snack eaten, backpack by the door.
SH-26-107Dashiell Okonjo-LundBasil Vasquez-HaleOrthodontist runSep 23, 9:36 PM$42Braces tightened, soft food for two days.
SH-26-108Evander Thackwell-SallowTobias Vasquez-HaleSoccer practice rideSep 25, 12:12 AM$28Practice ran long; dropped at the gate at 6:05.
SH-26-109Lisbeth ArangurenImara Vasquez-HalePiano lesson escortSep 25, 10:43 PM$25Scales and the new piece, no tears.
SH-26-110Ignatius ThornquistImara Vasquez-HaleSwim lesson escortSep 26, 11:39 PM$36Imara swam two lengths without the board.
SH-26-111Rosalind TevershamTobias Vasquez-Hale, Imara Vasquez-Hale, Basil Vasquez-HaleEvening babysittingSep 28, 1:30 AM$72Bedtime at 8:30, no screens after dinner.
SH-26-112Perpetua Hlongwane-ReyesTobias Vasquez-HaleHomework helpSep 28, 11:01 PM$48Finished fractions worksheet, two problems left.

18 more rows

Kids

3 sample rows · 6 columns

The three children the helpers look after: school, health and the pickup word only family and cleared helpers know.

NameDate of birthSchoolGradeAllergies and medicinesPickup passphrase
Tobias Vasquez-HaleMay 19, 2012Cedar Ridge Middle School8th gradeTree nutsdragonfruit
Imara Vasquez-HaleFeb 8, 2015Harbor View Elementary5th gradePenicillinlantern
Basil Vasquez-HaleSep 30, 2018Harbor View Elementary2nd gradeNo known allergieskettle

Helper files

8 sample rows · 9 columns

What the family keeps privately on each helper: where they live, who to call, the background check and the hourly rate.

File numberHelperHome addressDate of birthEmergency contactEmergency phoneBackground check
HF-26-101Rosalind Teversham418 Larkmoor Court, Tacoma, WA 98406Mar 12, 1998Dunstan Teversham(253) 555-0151Clear
HF-26-102Dashiell Okonjo-Lund2290 Thistlewick Ave, Tacoma, WA 98403Nov 2, 1991Folasade Okonjo(253) 555-0152Clear
HF-26-103Perpetua Hlongwane-Reyes77 Quillon Row, Tacoma, WA 98405Jul 27, 1989Mandla Hlongwane(253) 555-0153Clear
HF-26-104Ignatius Thornquist1304 Marrowby Lane, Tacoma, WA 98402Jan 15, 2001Brigid Thornquist(253) 555-0154Clear
HF-26-105Marguerite Deltoro-Banks865 Wendlebury Place, Tacoma, WA 98407Sep 9, 1984Rafael Deltoro(253) 555-0155Clear
HF-26-106Evander Thackwell-Sallow1519 Ashgrove Terrace, Tacoma, WA 98404Apr 21, 1993Odalys Thackwell(253) 555-0156Clear
HF-26-107Lisbeth Aranguren603 Fenwick Close, Tacoma, WA 98406Dec 5, 2000Aurelio Aranguren(253) 555-0157Review
HF-26-108Cosmo Villanueva-Adeyemi3120 Brackenfield Dr, Tacoma, WA 98409Jun 30, 1996Imelda Villanueva(253) 555-0158Pending

Certificate kinds

5 sample rows · 5 columns

The certificates a helper may need and how many months each one lasts.

CertificateCodeMonths validCertificates held
Child CPRKD-10124CE-26-201, CE-26-204, CE-26-205, CE-26-207, CE-26-209, CE-26-213, CE-26-214
Pediatric first aidKD-10224CE-26-202, CE-26-210, CE-26-215
Defensive drivingKD-10336CE-26-203, CE-26-211
Lifeguard rescueKD-10424CE-26-206
Safe sport for coachesKD-10512CE-26-208, CE-26-212, CE-26-216

Helper certificates

16 sample rows · 7 columns

Every certificate a helper holds, with the day it runs out.

Certificate numberHelperKindIssuedRuns outStanding
CE-26-212Evander Thackwell-SallowSafe sport for coachesAug 22, 2025Aug 22, 2026Expired
CE-26-209Marguerite Deltoro-BanksChild CPRSep 6, 2024Sep 6, 2026Expired
CE-26-208Ignatius ThornquistSafe sport for coachesOct 31, 2025Oct 31, 2026Renewal due
CE-26-204Dashiell Okonjo-LundChild CPRNov 5, 2024Nov 5, 2026Renewal due
CE-26-206Ignatius ThornquistLifeguard rescueDec 25, 2024Dec 25, 2026Current
CE-26-207Ignatius ThornquistChild CPRFeb 13, 2025Feb 13, 2027Current
CE-26-205Perpetua Hlongwane-ReyesChild CPRMay 24, 2025May 24, 2027Current
CE-26-216Rosalind TevershamSafe sport for coachesJun 8, 2026Jun 8, 2027Current
CE-26-201Rosalind TevershamChild CPRAug 22, 2025Aug 22, 2027Current
CE-26-203Dashiell Okonjo-LundDefensive drivingNov 5, 2024Nov 5, 2027Current
CE-26-202Rosalind TevershamPediatric first aidDec 10, 2025Dec 10, 2027Current
CE-26-213Lisbeth ArangurenChild CPRDec 30, 2025Dec 30, 2027Current

4 more rows

Helper onboarding

8 sample rows · 7 columns

How each new helper moves from invitation to being cleared to look after the kids alone.

Onboarding numberHelperInvitedTrial shift onCleared onStage
ON-26-301Rosalind TevershamOct 2, 2023Oct 12, 2023Oct 17, 2023Cleared
ON-26-302Dashiell Okonjo-LundSep 26, 2024Oct 6, 2024Oct 14, 2024Cleared
ON-26-303Perpetua Hlongwane-ReyesMar 25, 2025Apr 2, 2025Apr 6, 2025Cleared
ON-26-304Ignatius ThornquistAug 2, 2025Aug 10, 2025Aug 14, 2025Cleared
ON-26-305Marguerite Deltoro-BanksSep 17, 2022Sep 27, 2022Oct 2, 2022Cleared
ON-26-306Evander Thackwell-SallowSep 21, 2025Sep 29, 2025Oct 2, 2025Cleared
ON-26-307Lisbeth ArangurenSep 12, 2026Sep 30, 2026—Trial shift
ON-26-308Cosmo Villanueva-AdeyemiSep 22, 2026——References

Also included

  • New helper stepsChecklist
  • Onboarding boardStage rules
  • Certificate running outNotificationGives Ottilie thirty days of warning before any helper's certificate lapses.
  • Monday certificate renewalsDigest

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