Event venue
Whippoorwill Hollow Barn · Event venue · Frederick, MD
Greg Hoffman owns Whippoorwill Hollow Barn outside Frederick, Maryland, and he uses this to book tours, hold dates for couples and track which deposits have landed so a Saturday is never promised twice.
EventsSchedulingBookings4 tables · 6 views · 1 form · 2 dimension sets · 1 booking page · 1 dashboard · 1 digest · 1 notification · 2 stage rule sets · 1 agent
Use this templateTour calendar
ToursOctober 2026
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
2Lindqvist: Friday tour
3Quintero: Saturday tourOgunleye: Saturday tour+1
4Moreau: Sunday tour
5
6
7
8
9
10
11
12
13
14
15Radcliffe: Thursday tour
16Santangelo: Friday tourEkwueme: Friday tour
17Blackwood: Saturday tourVandermeer: Saturday tour
18Radcliffe: Sunday tour (second visit)
19
20
21
22Quintero: Thursday tour (second visit)
23Nakagawa: Friday tour (second visit)
24Wickham: Saturday tour (second visit)
25
26
27
28
29
30
31
Tables
Tours
28 sample rows · 8 columnsEvery walk-through of the barn that has been asked for, booked or taken, with the guide and how it went.
| Tour | Who | Tour time | Status | Planning | Guide | How it went |
|---|---|---|---|---|---|---|
| Radcliffe: Thursday tour | Elodie Radcliffe | Oct 15, 2:00 PM | Booked | Wedding | Nadia Brennerman | — |
| Santangelo: Friday tour | Matteo Santangelo | Oct 16, 3:00 PM | Booked | Wedding | Cassius Okonkwo-Reyes | — |
| Ekwueme: Friday tour | Ngozi Ekwueme | Oct 16, 6:00 PM | Booked | Rehearsal dinner | Nadia Brennerman | — |
| Blackwood: Saturday tour | Ambrose Blackwood | Oct 17, 2:00 PM | Booked | Wedding | Cassius Okonkwo-Reyes | — |
| Vandermeer: Saturday tour | Liesbeth Vandermeer | Oct 17, 5:00 PM | Booked | Wedding | Cassius Okonkwo-Reyes | — |
Couples and hosts
28 sample rows · 10 columnsEveryone who has asked about the barn, what they are planning and how they found it.
| Name | Phone | Planning | How they found us | First contact | Tours | |
|---|---|---|---|---|---|---|
| Adaeze Onyekachi | adaeze.onyekachi@cedarfieldinbox.org | (301) 555-0127 | Wedding | Wedding fair | Aug 8, 2026 | Onyekachi: Saturday tour |
| Ambrose Blackwood | ambrose.blackwood@cedarfieldinbox.org | (301) 555-0142 | Wedding | Website | Sep 26, 2026 | Blackwood: Saturday tour |
| Annika Bergstrom | annika.bergstrom@cedarfieldinbox.org | (301) 555-0128 | Reunion | Referral | Aug 11, 2026 | Bergstrom: Thursday tour |
| Anselm Rousseau-Pike | anselm.rousseau-pike@gentlebrookmail.com | (301) 555-0124 | Wedding | Social media | Jul 27, 2026 | Rousseau-Pike: Saturday tour |
| Barnaby Thackwell | barnaby.thackwell@cedarfieldinbox.org | (301) 555-0137 | Wedding | Website | Sep 9, 2026 | Thackwell: Saturday tour |
| Chiamaka Nwosu | chiamaka.nwosu@gentlebrookmail.com | (301) 555-0122 | Wedding | Referral | Jul 17, 2026 | Nwosu: Saturday tour |
| Cosette Moreau | cosette.moreau@cedarfieldinbox.org | (301) 555-0138 | Reunion | Past guest | Sep 11, 2026 | Moreau: Sunday tour |
| Dorian Wickham | dorian.wickham@hollowtrailpost.net | (301) 555-0126 | Wedding | Website | Aug 6, 2026 | Wickham: Friday tour, Wickham: Saturday tour (second visit) |
| Elodie Radcliffe | elodie.radcliffe@cedarfieldinbox.org | (301) 555-0139 | Wedding | Wedding fair | Sep 15, 2026 | Radcliffe: Thursday tour, Radcliffe: Sunday tour (second visit) |
| Esperanza Quiroga | esperanza.quiroga@hollowtrailpost.net | (301) 555-0125 | Birthday or anniversary | Past guest | Jul 31, 2026 | Quiroga: Sunday tour |
| Evander Pruett | evander.pruett@cedarfieldinbox.org | (301) 555-0146 | Wedding | Wedding fair | Feb 7, 2026 | |
| Folake Ogunleye | folake.ogunleye@gentlebrookmail.com | (301) 555-0136 | Wedding | Referral | Sep 5, 2026 | Ogunleye: Saturday tour |
16 more rows
Date holds
22 sample rows · 10 columnsEach date someone asked the barn to keep for them: held free for a short while, then locked in by a deposit and a contract.
| Hold | Held for | Event date | Kind of event | Status | Rental fee | Deposit |
|---|---|---|---|---|---|---|
| Castellanos: wedding | Rafaela Castellanos | Apr 10, 2027 | Wedding | Held | $10,400 | $2,600 |
| Abernathy: wedding | Winifred Abernathy | Jun 5, 2027 | Wedding | Held | $9,800 | $2,450 |
| Onyekachi: wedding | Adaeze Onyekachi | Jul 17, 2027 | Wedding | Held | $9,800 | $2,450 |
| Bergstrom: reunion | Annika Bergstrom | Dec 26, 2026 | Reunion | Held | $6,400 | $1,600 |
| Ogunleye: wedding | Folake Ogunleye | Sep 25, 2027 | Wedding | Held | $11,200 | $2,800 |
| Radcliffe: wedding | Elodie Radcliffe | Aug 21, 2027 | Wedding | Held | $11,200 | $2,800 |
| Quintero: wedding | Lazaro Quintero | Jun 19, 2027 | Wedding | Held | $9,800 | $2,450 |
Views
Tour board
ToursRequested4
Radcliffe: Sunday tour (second visit)Elodie RadcliffeOct 18, 5:00 PM
Quintero: Thursday tour (second visit)Lazaro QuinteroOct 22, 6:00 PM
Nakagawa: Friday tour (second visit)Reiko NakagawaOct 23, 2:00 PM
Wickham: Saturday tour (second visit)Dorian WickhamOct 24, 3:00 PM
Booked5
Radcliffe: Thursday tourElodie RadcliffeOct 15, 2:00 PM
Santangelo: Friday tourMatteo SantangeloOct 16, 3:00 PM
Ekwueme: Friday tourNgozi EkwuemeOct 16, 6:00 PM
Blackwood: Saturday tourAmbrose BlackwoodOct 17, 2:00 PM
Vandermeer: Saturday tourLiesbeth VandermeerOct 17, 5:00 PM
Toured16
Verlaine: Saturday tourMireille VerlaineSep 12, 2:00 PM
Ashgrove: Friday tourTobias AshgroveSep 11, 3:00 PM
Nwosu: Saturday tourChiamaka NwosuSep 12, 5:00 PM
Halvorsen: Thursday tourPetra HalvorsenSep 17, 6:00 PM
Rousseau-Pike: Saturday tourAnselm Rousseau-PikeSep 19, 3:00 PM
11 moreCancelled1
Nakagawa: Saturday tourReiko NakagawaSep 26, 4:00 PM
No-show2
Wickham: Friday tourDorian WickhamSep 18, 2:00 PM
Thackwell: Saturday tourBarnaby ThackwellOct 3, 7:00 PM
Date board
Date holdsHeld7
Onyekachi: weddingAdaeze OnyekachiJul 17, 2027
Castellanos: weddingRafaela CastellanosApr 10, 2027
Abernathy: weddingWinifred AbernathyJun 5, 2027
Ogunleye: weddingFolake OgunleyeSep 25, 2027
Quintero: weddingLazaro QuinteroJun 19, 2027
2 moreDeposit in6
Ashgrove: weddingTobias AshgroveMay 8, 2027
Nwosu: weddingChiamaka NwosuMar 13, 2027
Pemberton: rehearsal dinnerHollis PembertonJan 2, 2027
Thackwell: weddingBarnaby ThackwellApr 24, 2027
Santangelo: weddingMatteo SantangeloMar 27, 2027
1 moreContract signed2
Verlaine: weddingMireille VerlaineFeb 13, 2027
Quiroga: birthday or anniversaryEsperanza QuirogaDec 12, 2026
Released3
Rousseau-Pike: weddingAnselm Rousseau-PikeJan 16, 2027
Halvorsen: corporate retreatPetra HalvorsenJan 30, 2027
Moreau: reunionCosette MoreauJan 9, 2027
Event held4
Kittredge: weddingMarlowe KittredgeOct 3, 2026
Haldorsen-Vance: corporate retreatOttilie Haldorsen-VanceSep 26, 2026
Pruett: weddingEvander PruettSep 19, 2026
Zhou-Marsh: birthday or anniversaryPhilippa Zhou-MarshSep 12, 2026
Forms and booking
Tell us about your event
FormTell us about your eventThe page on the barn's website for anyone who wants to be called back about their event.
Whose name should the booking be under? *
What email suits you for the price sheet?
What number should Nadia call?
What are you planning? *WeddingRehearsal dinnerCorporate retreatBirthday or anniversaryReunion
Where did you first hear about the barn?WebsiteWedding fairReferralPast guestSocial media
Ask for a callBook a tour of the barn
Booking pageBook a tour of the barn60 minutes
- Thursday10:00 – 16:00
- Friday10:00 – 16:00
- Saturday10:00 – 16:00
- Sunday12:00 – 16:00
Your details
What name should the tour be under? *
What are you planning?WeddingRehearsal dinnerCorporate retreatBirthday or anniversaryReunion
What should your guide have ready for your visit?Guest count, mobility needs, a planner joining you.
BookDashboards
Dates and deposits
Date holdsDeposits waiting on held dates$17,150
Deposits by status
- Contract signed$3,800
- Deposit in$12,100
- Held$17,150
- Released$5,850
- Event held$8,050
Dates by kind of event
- Wedding14
- Birthday or anniversary2
- Rehearsal dinner2
- Corporate retreat2
- Reunion2
Rental fees by status
- Contract signed$15,200
- Deposit in$48,400
- Held$68,600
- Released$23,400
- Event held$32,200
Also included
- Tour boardStage rules
- Date boardStage rules
- Tours on the booksDigest
- Deposit landedNotificationWhen a date moves to Deposit in, the events manager is told so the contract goes out the same day.
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