Event Venue Desk
Wexcombe Mill Event Space · Event venue · Hudson, NY
Octavia Lindqvist-Banerjee directs a venue and uses this to see which dates are held, which inquiries need a tour or proposal, which deposits are unpaid and what setup is due this week.
Use this templateSpaces board
SpacesMain Hall
Garden Terrace
Gallery Room
Loft Room
Entire Mill
Tables
Spaces
5 sample rows · 9 columnsThe rooms and outdoor areas that can be rented.
| Space | Kind | Seated capacity | Standing capacity | Day rate (USD) | Included | Added |
|---|---|---|---|---|---|---|
| Main Hall | 160 | 220 | $4,800 | Tables, chairs, sound system and the bar | — | |
| Garden Terrace | 90 | 140 | $2,200 | String lights and heaters | — | |
| Gallery Room | 40 | 60 | $900 | Projector, whiteboard and Wi-Fi | — | |
| Loft Room | 24 | 35 | $650 | Boardroom table and screen | — | |
| Entire Mill | 200 | 300 | $8,600 | All spaces plus parking and grounds | — |
Inquiries
9 sample rows · 15 columnsProspective bookings from first message to proposal and decision.
| Inquiry | Status | Event type | Heard about us | Guests | Wanted date | Tour date |
|---|---|---|---|---|---|---|
| Okoye-Brandt wedding | Tour booked | 130 | May 6, 2027 | Oct 15, 2026 | ||
| Halvorsen retirement party | Proposal sent | 70 | Dec 17, 2026 | Oct 10, 2026 | ||
| Northfield Credit Union offsite | New | 45 | Nov 22, 2026 | — | ||
| Pellegrino anniversary | Booked | 55 | Jan 6, 2027 | Sep 28, 2026 | ||
| Hudson Valley Art Fund gala | Proposal sent | 180 | Mar 7, 2027 | Oct 6, 2026 | ||
| Adeyemi-Cooper wedding | Booked | 150 | Aug 14, 2027 | Sep 8, 2026 | ||
| Brightstone design workshop | Lost | 20 | Nov 12, 2026 | — | ||
| Lindgren engagement party | New | 60 | Jan 16, 2027 | — | ||
| Corvid Labs product launch | Tour booked | 110 | Dec 7, 2026 | Oct 20, 2026 |
Bookings
9 sample rows · 18 columnsEvents on the calendar, from date hold to completed, with money tracked.
| Booking | Status | Event date | Hold expires | Guests | Rental fee (USD) | Deposit received (USD) |
|---|---|---|---|---|---|---|
| Pellegrino anniversary dinner | Deposit paid | Jan 6, 2027 | — | 55 | $2,200 | $1,100 |
| Adeyemi-Cooper wedding weekend | Contracted | Aug 14, 2027 | — | 150 | $8,600 | $0 |
| Hudson Valley Art Fund gala | Hold | Mar 7, 2027 | Oct 23, 2026 | 180 | $8,600 | $0 |
| Corvid Labs launch evening | Hold | Dec 7, 2026 | Oct 27, 2026 | 110 | $4,800 | $0 |
| Caldwell retirement lunch | Deposit paid | Oct 17, 2026 | — | 48 | $2,200 | $1,100 |
| Spring planning retreat, Bellamy & Co. | Deposit paid | Oct 22, 2026 | — | 30 | $1,550 | $775 |
| Okonkwo family reunion | Completed | Sep 30, 2026 | — | 85 | $2,200 | $2,200 |
| Summit Health staff awards | Completed | Sep 3, 2026 | — | 120 | $4,800 | $4,800 |
| Rivera-Tan wedding | Completed | Jul 20, 2026 | — | 140 | $8,600 | $8,600 |
Setup and tasks
9 sample rows · 9 columnsWalkthroughs, vendor arrivals, setup and teardown for each booking.
| Task | Status | Kind | Due | Booking | Owner | Assigned to |
|---|---|---|---|---|---|---|
| Final walkthrough with the retreat host | To do | Oct 20, 2026 | Spring planning retreat, Bellamy & Co. | Imani Vasquez | @installer | |
| Set gallery room in boardroom style | To do | Oct 21, 2026 | Spring planning retreat, Bellamy & Co. | Beckett Rourke | — | |
| Confirm caterer arrival for the lunch | Doing | Oct 15, 2026 | Caldwell retirement lunch | Imani Vasquez | @installer | |
| Set hall in rounds of eight | To do | Oct 16, 2026 | Caldwell retirement lunch | Beckett Rourke | — | |
| Teardown and floor sweep after the lunch | To do | Oct 17, 2026 | Caldwell retirement lunch | Beckett Rourke | @installer | |
| Send power plan to the gala lighting vendor | Doing | Oct 28, 2026 | Hudson Valley Art Fund gala | Imani Vasquez | — | |
| Walkthrough with the launch team | To do | Nov 17, 2026 | Corvid Labs launch evening | Imani Vasquez | @installer | |
| Check damage after the reunion | Done | Oct 1, 2026 | Okonkwo family reunion | Beckett Rourke | — | |
| Collect balance from the awards organizer | Done | Sep 8, 2026 | Summit Health staff awards | Tamsin Odhiambo | @installer |
Also included
- Mark lost
- Record deposit
- Close out
- Tick done
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