AI Matrx Logo

Corporate event planner

Cindervale Hollow Events · Corporate event planner · Chicago, IL

Nikolai Farrow is the event director at Cindervale Hollow Events, a corporate event planning firm in Chicago, and he uses this to keep the crew's shifts, certificates and onboarding steps in one place.

EventsTeam and HRChecklists5 tables · 7 views · 1 form · 1 digest · 1 checklist · 1 notification · 1 stage rule set · 1 agent
Use this template

Shift calendar

Crew shifts
October 2026
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1SH-26-421SH-26-422+2
2
3
4
5
6
7
8
9
10
11SH-26-425SH-26-426+2
12
13
14
15
16
17
18SH-26-429SH-26-430+2
19
20
21
22
23
24
25SH-26-433SH-26-434+2
26
27
28
29
30
31

Tables

Crew shifts

42 sample rows · 10 columns

Every shift offered to a crew member for an event, with hours, rate and pay.

ShiftEventCrew memberWorking asStartsHoursHourly rate
SH-26-402Harborline Sales KickoffThaddeus Ng-WolcottAV technicianAug 6, 11:00 AM11$45
SH-26-404Harborline Sales KickoffTavian Hollowell-ParkDriverAug 6, 11:30 AM9$28
SH-26-401Harborline Sales KickoffImogen Salazar-ThorneFloor managerAug 6, 12:00 PM10$38
SH-26-403Harborline Sales KickoffSorrel Achterberg-QuistRegistration deskAug 6, 12:30 PM8$24
SH-26-406Brandt & Voss Partner DinnerEzekiel Pomfret-NakamuraAV technicianAug 18, 7:00 PM8$45
SH-26-405Brandt & Voss Partner DinnerImogen Salazar-ThorneFloor managerAug 18, 8:00 PM7$38
SH-26-407Brandt & Voss Partner DinnerWilhelmina Castellanos-ReeveRegistration deskAug 18, 9:00 PM5$24
SH-26-408Brandt & Voss Partner DinnerLinnea Abdullahi-FrostBar leadAug 18, 9:30 PM6$32
SH-26-410Meridian Dental Annual MeetingThaddeus Ng-WolcottAV technicianAug 31, 10:30 AM13$45
SH-26-412Meridian Dental Annual MeetingTavian Hollowell-ParkRunnerAug 31, 11:00 AM10$20
SH-26-409Meridian Dental Annual MeetingImogen Salazar-ThorneFloor managerAug 31, 11:30 AM12$38
SH-26-411Meridian Dental Annual MeetingSorrel Achterberg-QuistRegistration deskAug 31, 12:00 PM9$24

30 more rows

Events

12 sample rows · 10 columns

Every corporate event on the books, from the first quote to the wrap.

EventEvent numberClient companyVenueEvent dayGuest list sizeShifts
Harborline Sales KickoffEV-26-101Harborline LogisticsPierpont HallAug 6, 2026180SH-26-401, SH-26-402, SH-26-403, SH-26-404
Brandt & Voss Partner DinnerEV-26-102Brandt and Voss LLPThe Gasworks LoftAug 18, 202690SH-26-405, SH-26-406, SH-26-407, SH-26-408
Meridian Dental Annual MeetingEV-26-103Meridian Dental AllianceLakeshore BallroomAug 31, 2026240SH-26-409, SH-26-410, SH-26-411, SH-26-412
Tallow Street Product LaunchEV-26-104Tallow Street BrewingFoundry AnnexSep 14, 2026150SH-26-413, SH-26-414, SH-26-415, SH-26-416
Oakridge Health Benefits FairEV-26-105Oakridge Health PlansCivic PavilionSep 23, 2026320SH-26-417, SH-26-418, SH-26-419, SH-26-420
Corvane Engineering AwardsEV-26-106Corvane EngineeringPierpont HallOct 1, 2026200SH-26-421, SH-26-422, SH-26-423, SH-26-424
Silverbeck Investor DayEV-26-107Silverbeck CapitalThe Gasworks LoftOct 11, 2026110SH-26-425, SH-26-426, SH-26-427, SH-26-428
Landrover Supply Holiday PartyEV-26-108Landrover Supply Co.Lakeshore BallroomOct 18, 2026260SH-26-429, SH-26-430, SH-26-431, SH-26-432
Westmarch University Donor GalaEV-26-109Westmarch FoundationFoundry AnnexOct 25, 2026175SH-26-433, SH-26-434, SH-26-435, SH-26-436
Fennimore Pharma Training WeekEV-26-110Fennimore PharmaCivic PavilionNov 7, 2026140SH-26-437, SH-26-438, SH-26-439
Aldous Freight Customer SummitEV-26-111Aldous FreightPierpont HallNov 21, 2026210SH-26-440, SH-26-441, SH-26-442
Hollin Credit Union Member NightEV-26-112Hollin Credit UnionLakeshore BallroomDec 5, 2026300

Certificates

18 sample rows · 7 columns

The cards and courses each crew member holds, when they were issued and when they run out.

CertificateCrew memberKindCard numberIssuedRuns outStanding
CT-26-502Imogen Salazar-ThorneAlcohol serviceAL-40754Sep 16, 2023Sep 15, 2026Expired
CT-26-509Tavian Hollowell-ParkFirst aid and CPRFI-43393Sep 26, 2024Sep 26, 2026Expired
CT-26-516Wilhelmina Castellanos-ReeveFirst aid and CPRFI-46032Oct 17, 2024Oct 17, 2026Renewal due
CT-26-510Tavian Hollowell-ParkFood handler cardFO-43770Nov 8, 2023Nov 7, 2026Renewal due
CT-26-505Thaddeus Ng-WolcottWorking at heightsWO-41885Nov 19, 2021Nov 18, 2026Renewal due
CT-26-512Linnea Abdullahi-FrostFood handler cardFO-44524Dec 3, 2023Dec 2, 2026Renewal due
CT-26-517Barnaby Ojukwu-StrandFood handler cardFO-46409Jan 4, 2024Jan 3, 2027Current
CT-26-507Sorrel Achterberg-QuistFirst aid and CPRFI-42639Feb 2, 2025Feb 2, 2027Current
CT-26-515Wilhelmina Castellanos-ReeveFood handler cardFO-45655Mar 4, 2024Mar 4, 2027Current
CT-26-508Tavian Hollowell-ParkForklift operatorFO-43016Jun 12, 2024Jun 12, 2027Current
CT-26-513Ezekiel Pomfret-NakamuraFirst aid and CPRFI-44901Jun 22, 2025Jun 22, 2027Current
CT-26-518Priyanka Doyle-AldridgeFirst aid and CPRFI-46786Aug 1, 2025Aug 1, 2027Current

6 more rows

Onboarding

10 sample rows · 7 columns

Each new crew member's path from the accepted offer to their first solo shift.

Onboarding numberCrew memberOffer acceptedShadow shift onActivated onStage
OB-26-601Nikolai FarrowOct 6, 2020Oct 16, 2020Oct 21, 2020Active
OB-26-602Imogen Salazar-ThorneOct 1, 2021Oct 9, 2021Oct 13, 2021Active
OB-26-603Thaddeus Ng-WolcottOct 6, 2022Oct 16, 2022Oct 20, 2022Active
OB-26-604Sorrel Achterberg-QuistOct 1, 2023Oct 9, 2023Oct 13, 2023Active
OB-26-605Tavian Hollowell-ParkSep 25, 2024Oct 4, 2024Oct 7, 2024Active
OB-26-606Linnea Abdullahi-FrostApr 8, 2024Apr 17, 2024Apr 21, 2024Active
OB-26-607Ezekiel Pomfret-NakamuraApr 3, 2025Apr 10, 2025Apr 13, 2025Active
OB-26-608Wilhelmina Castellanos-ReeveDec 9, 2025Dec 16, 2025Dec 19, 2025Active
OB-26-609Priyanka Doyle-AldridgeSep 27, 2026——Training
OB-26-610Barnaby Ojukwu-StrandOct 1, 2026——Paperwork in

Forms and booking

Certificate update

Form
Certificate updateWhat a crew member sends in when a card is renewed or a new course is passed.
Who are you? *
Which card or course is it? *First aid and CPRAlcohol serviceFood handler cardForklift operatorWorking at heights
What is the number on your card?Only the crew desk can see it.
What day was it issued?
What day does it run out?
Send to the crew desk

Also included

  • New crew stepsChecklist
  • Onboarding boardStage rules
  • Card running outNotificationTells the crew desk a month before a crew member's card runs out.
  • Monday card renewalsDigest

Related templates