AI Matrx Logo

Mentoring program

Copperbrook Fields Mentors · Mentoring program · Rochester, MN

Kalani Vasquez-Hale manages Copperbrook Fields Mentors, a youth mentoring program in Rochester, and the numbers her four site coordinators file each Friday roll up here into charts by kind of match, so she no longer stitches spreadsheets together.

NonprofitReportingDashboards3 tables · 4 views · 1 form · 2 dimension sets · 1 dashboard · 1 digest · 1 notification · 1 row action · 1 agent
Use this template

Report board

Weekly numbers
Draft2
Week 9, group mentoringGroup mentoringSep 28, 2026
Week 9, e-mentoringE-mentoringSep 28, 2026
Submitted3
Week 8, e-mentoringE-mentoringSep 21, 2026
Week 9, community-basedCommunity-basedSep 28, 2026
Week 9, school-basedSchool-basedSep 28, 2026
Reviewed31
Week 1, community-basedCommunity-basedAug 3, 2026
Week 1, school-basedSchool-basedAug 3, 2026
Week 1, group mentoringGroup mentoringAug 3, 2026
Week 1, e-mentoringE-mentoringAug 3, 2026
Week 2, community-basedCommunity-basedAug 10, 2026
26 more

Tables

Weekly numbers

36 sample rows · 14 columns

One line per match type per week: sessions held, mentor hours, young people served and matches opened or closed.

Week and match typeMatch typeWeek ofSessions heldMentor hoursYoung people servedNew matches
Week 9, community-basedCommunity-basedSep 28, 20262639222
Week 9, school-basedSchool-basedSep 28, 20264533.75383
Week 9, group mentoringGroup mentoringSep 28, 20261725.5633
Week 9, e-mentoringE-mentoringSep 28, 2026147132
Week 8, community-basedCommunity-basedSep 21, 20262842241
Week 8, school-basedSchool-basedSep 21, 20264936.75411
Week 8, group mentoringGroup mentoringSep 21, 20261522.5562
Week 8, e-mentoringE-mentoringSep 21, 2026126111
Week 7, community-basedCommunity-basedSep 14, 20263045253
Week 7, school-basedSchool-basedSep 14, 20264634.5394
Week 7, group mentoringGroup mentoringSep 14, 20261725.5642
Week 7, e-mentoringE-mentoringSep 14, 2026136.5122

24 more rows

Match types

4 sample rows · 7 columns

The four ways the program pairs a young person with a mentor, each with its yearly session goal.

Match typeYearly session goalLed byWeekly reports
Community-based1,300Matteo Abernathy-IdowuWeek 1, community-based, Week 2, community-based, Week 3, community-based, Week 4, community-based, Week 5, community-based, Week 6, community-based, Week 7, community-based, Week 8, community-based, Week 9, community-based
E-mentoring700Barnabas Oyelaran-FrostWeek 1, e-mentoring, Week 2, e-mentoring, Week 3, e-mentoring, Week 4, e-mentoring, Week 5, e-mentoring, Week 6, e-mentoring, Week 7, e-mentoring, Week 8, e-mentoring, Week 9, e-mentoring
Group mentoring900Soraya Linwood-AchiengWeek 1, group mentoring, Week 2, group mentoring, Week 3, group mentoring, Week 4, group mentoring, Week 5, group mentoring, Week 6, group mentoring, Week 7, group mentoring, Week 8, group mentoring, Week 9, group mentoring
School-based2,400Leocadia Ferreira-GunnWeek 1, school-based, Week 2, school-based, Week 3, school-based, Week 4, school-based, Week 5, school-based, Week 6, school-based, Week 7, school-based, Week 8, school-based, Week 9, school-based

Forms and booking

File weekly numbers

Form
File weekly numbersThe sheet a site coordinator fills in at the end of each week.
What should this report be called? *Week number and match type.
Which kind of matches are these numbers for? *
Which week are these numbers for? *Any day inside the week.
How many sessions took place?
How many hours did mentors give?
How many young people met a mentor?
How many new matches began?
How many matches ended?
How many sessions were missed?
File the week

Dashboards

Weekly numbers by match type

Weekly numbers
Sessions by match type945
Mentor hours by match type978
Sessions each week
  • Aug 2, 202697
  • Aug 9, 2026107
  • Aug 16, 202695
  • Aug 23, 2026109
  • Aug 30, 2026113
  • Sep 6, 2026112
  • Sep 13, 2026106
  • Sep 20, 2026104
Missed sessions by match type105

Also included

  • Waiting on reviewDigest
  • Mark reviewedRow action
  • Report submittedNotificationTells the data officer when a coordinator submits a week so it is checked before the board packet.

Related templates