Short-term rental host
Flintridge Station Stays · Short-term rental host · Truckee, CA
Tobias Nakashima is the host at Flintridge Station Stays, a portfolio of twelve vacation rentals in Truckee, and uses this to keep his cleaners', handymen's and laundry runners' schedules, certifications and onboarding in one place.
Real estateTeam and HRChecklists5 tables · 6 views · 1 form · 1 dimension set · 1 dashboard · 1 digest · 2 checklists · 1 document · 1 notification · 2 stage rule sets · 1 agent
Use this templateCrew
Crew| Name | Role | Works as | Phone | First shift | Getting started | |
|---|---|---|---|---|---|---|
| Anoushka Bellweather-Ruiz | Turnover cleaner | Contractor | (530) 555-0153 | anoushka.bellweatherruiz@flintridgestationstays.net | Jul 7, 2024 | Active |
| Barnaby Quigley-Osei | Laundry runner | Part-time employee | (530) 555-0162 | barnaby.quigleyosei@flintridgestationstays.net | Dec 9, 2025 | Active |
| Caspian Wetherell-Boyd | Turnover cleaner | Contractor | (530) 555-0158 | caspian.wetherellboyd@flintridgestationstays.net | Mar 29, 2026 | Active |
| Dewitt Kaczmarek-Lowe | Lead cleaner | Part-time employee | (530) 555-0152 | dewitt.kaczmareklowe@flintridgestationstays.net | Oct 1, 2023 | Active |
| Emmerich Tavares-Quill | Turnover cleaner | Contractor | (530) 555-0156 | emmerich.tavaresquill@flintridgestationstays.net | Oct 10, 2025 | Active |
| Evander Hallström-Doyle | Turnover cleaner | Contractor | (530) 555-0168 | evander.hallströmdoyle@flintridgestationstays.net | Oct 26, 2026 | Documents in |
| Ignatius Rowan-Mbeki | Laundry runner | Part-time employee | (530) 555-0170 | ignatius.rowanmbeki@flintridgestationstays.net | — | Applied |
| Leopold Achebe-Strand | Turnover cleaner | Contractor | (530) 555-0164 | leopold.achebestrand@flintridgestationstays.net | Oct 14, 2026 | Trained |
| Lucian Whitcombe-Ncube | Handyman | Contractor | (530) 555-0159 | lucian.whitcombencube@flintridgestationstays.net | Mar 15, 2023 | Active |
| Lucinda Thackeray-Sol | Handyman | Contractor | (530) 555-0160 | lucinda.thackeraysol@flintridgestationstays.net | Feb 12, 2025 | Active |
| Margaux Venturi-Anand | Turnover cleaner | Contractor | (530) 555-0169 | margaux.venturianand@flintridgestationstays.net | — | Applied |
| Marisela Brandvold-Oduya | Lead cleaner | Contractor | (530) 555-0151 | marisela.brandvoldoduya@flintridgestationstays.net | Aug 27, 2022 | Active |
8 more rows
Tables
Crew
20 sample rows · 11 columnsEvery cleaner, handyman and laundry runner who works the rentals, and where each is in getting started.
| Name | Role | Works as | Phone | First shift | Getting started | |
|---|---|---|---|---|---|---|
| Anoushka Bellweather-Ruiz | Turnover cleaner | Contractor | (530) 555-0153 | anoushka.bellweatherruiz@flintridgestationstays.net | Jul 7, 2024 | Active |
| Barnaby Quigley-Osei | Laundry runner | Part-time employee | (530) 555-0162 | barnaby.quigleyosei@flintridgestationstays.net | Dec 9, 2025 | Active |
| Caspian Wetherell-Boyd | Turnover cleaner | Contractor | (530) 555-0158 | caspian.wetherellboyd@flintridgestationstays.net | Mar 29, 2026 | Active |
| Dewitt Kaczmarek-Lowe | Lead cleaner | Part-time employee | (530) 555-0152 | dewitt.kaczmareklowe@flintridgestationstays.net | Oct 1, 2023 | Active |
| Emmerich Tavares-Quill | Turnover cleaner | Contractor | (530) 555-0156 | emmerich.tavaresquill@flintridgestationstays.net | Oct 10, 2025 | Active |
| Evander Hallström-Doyle | Turnover cleaner | Contractor | (530) 555-0168 | evander.hallströmdoyle@flintridgestationstays.net | Oct 26, 2026 | Documents in |
| Ignatius Rowan-Mbeki | Laundry runner | Part-time employee | (530) 555-0170 | ignatius.rowanmbeki@flintridgestationstays.net | — | Applied |
| Leopold Achebe-Strand | Turnover cleaner | Contractor | (530) 555-0164 | leopold.achebestrand@flintridgestationstays.net | Oct 14, 2026 | Trained |
| Lucian Whitcombe-Ncube | Handyman | Contractor | (530) 555-0159 | lucian.whitcombencube@flintridgestationstays.net | Mar 15, 2023 | Active |
| Lucinda Thackeray-Sol | Handyman | Contractor | (530) 555-0160 | lucinda.thackeraysol@flintridgestationstays.net | Feb 12, 2025 | Active |
| Margaux Venturi-Anand | Turnover cleaner | Contractor | (530) 555-0169 | margaux.venturianand@flintridgestationstays.net | — | Applied |
| Marisela Brandvold-Oduya | Lead cleaner | Contractor | (530) 555-0151 | marisela.brandvoldoduya@flintridgestationstays.net | Aug 27, 2022 | Active |
8 more rows
Rentals
12 sample rows · 6 columnsThe twelve vacation rentals, with what a cleaner is paid per turnover and the code to get in.
| Rental | Area | Bedrooms | Pay per turnover | Door code | Hot tub |
|---|---|---|---|---|---|
| Alder Meadow Cabin | Northstar | 2 | $115 | 4232# | No |
| Cinder Creek Chalet | Northstar | 4 | $185 | 8358# | Yes |
| Eagle Perch House | Donner Lake | 4 | $190 | 8746# | Yes |
| Fox Hollow Loft | Truckee town | 1 | $90 | 6545# | No |
| Granite Stair Cottage | Tahoe Donner | 3 | $145 | 8253# | Yes |
| Heron Point Lakehouse | Donner Lake | 5 | $230 | 3032# | Yes |
| Lantern Pass Studio | Truckee town | 1 | $85 | 9975# | No |
| Larkspur Landing Condo | Truckee town | 2 | $110 | 2777# | No |
| Marten Ridge Lodge | Tahoe Donner | 5 | $220 | 7792# | Yes |
| Quarry Road Cottage | Truckee town | 2 | $120 | 2978# | No |
| Snowline Retreat | Tahoe Donner | 3 | $150 | 1115# | No |
| Spruce Hollow Cabin | Donner Lake | 3 | $140 | 6608# | Yes |
Turnovers
36 sample rows · 11 columnsEvery checkout-to-checkin clean, from the day it is booked to the day the cleaner is paid.
| Job code | Rental | Cleaner | Checkout day | Cleaner pay | Hours worked | Status |
|---|---|---|---|---|---|---|
| TO-5201 | Marten Ridge Lodge | Dewitt Kaczmarek-Lowe | Sep 13, 2026 | $220 | 2.5 | Paid |
| TO-5202 | Lantern Pass Studio | Anoushka Bellweather-Ruiz | Sep 14, 2026 | $85 | 3 | Paid |
| TO-5203 | Cinder Creek Chalet | Ruairi Sandoval-Sinclair | Sep 15, 2026 | $185 | 4 | Paid |
| TO-5204 | Larkspur Landing Condo | Philippa Zdanowicz-Yeo | Sep 16, 2026 | $110 | 3.5 | Paid |
| TO-5205 | Eagle Perch House | Emmerich Tavares-Quill | Sep 18, 2026 | $190 | 5 | Paid |
| TO-5206 | Quarry Road Cottage | Sunniva Eidsvoll-Adeyemi | Sep 19, 2026 | $120 | 2 | Paid |
| TO-5207 | Snowline Retreat | Caspian Wetherell-Boyd | Sep 21, 2026 | $150 | 6 | Paid |
| TO-5208 | Alder Meadow Cabin | Marisela Brandvold-Oduya | Sep 23, 2026 | $115 | 4.5 | Paid |
| TO-5209 | Fox Hollow Loft | Dewitt Kaczmarek-Lowe | Sep 25, 2026 | $90 | 3 | Paid |
| TO-5210 | Heron Point Lakehouse | Anoushka Bellweather-Ruiz | Sep 26, 2026 | $230 | 3.5 | Paid |
| TO-5211 | Granite Stair Cottage | Ruairi Sandoval-Sinclair | Sep 27, 2026 | $145 | 2.5 | Inspected |
| TO-5212 | Spruce Hollow Cabin | Philippa Zdanowicz-Yeo | Sep 27, 2026 | $140 | 3 | Inspected |
24 more rows
Certifications
33 sample rows · 7 columnsThe training, insurance and licenses each crew member must keep current, with the day each one lapses.
| Certification | Held by | Type | Reference | Issued on | Expires on | Status |
|---|---|---|---|---|---|---|
| Business license, Lucian Whitcombe-Ncube | Lucian Whitcombe-Ncube | Business license | BU-47717 | Oct 23, 2025 | Oct 23, 2026 | Renewal due |
| Liability insurance certificate, Ruairi Sandoval-Sinclair | Ruairi Sandoval-Sinclair | Liability insurance certificate | LI-41813 | Nov 7, 2025 | Nov 7, 2026 | Renewal due |
| Background check, Emmerich Tavares-Quill | Emmerich Tavares-Quill | Background check | BA-82317 | Nov 22, 2023 | Nov 21, 2026 | Renewal due |
| Liability insurance certificate, Dewitt Kaczmarek-Lowe | Dewitt Kaczmarek-Lowe | Liability insurance certificate | LI-20366 | Nov 26, 2025 | Nov 26, 2026 | Renewal due |
Forms and booking
Join the crew
FormJoin the crewSomeone who wants to clean, repair or run laundry for the rentals fills this in first.
What is your full name? *
Which kind of work do you want? *Lead cleanerTurnover cleanerHandymanLaundry runner
Do you work as a contractor or want a part-time job? *ContractorPart-time employee
What number can we text about shifts?
What email should the agreement go to?
Send to TobiasDashboards
Turnovers at a glance
TurnoversTurnovers by status
- Paid10
- Inspected6
- Cleaned7
- Scheduled13
Pay by rental$5,340
Also included
- Crew agreementDocumentThe agreement a new crew member signs before the first shift.
- New crew member checklistChecklist
- Turnover sign-off checklistChecklist
- Crew getting startedStage rules
- Turnover stepsStage rules
- Inspections waitingDigest
- Crew member activeNotificationTells the operations lead when a new crew member has worked a first turnover.
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