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Recruiting firm

Ivybridge Gate Talent · Recruiting firm · Durham, NC

Calla Castellanos is the recruiting lead at Ivybridge Gate Talent, a technical recruiting firm in Durham, and she uses this to keep the licensing, screening and audit records an inspector or a client would ask to see, with the candidate details that must stay private marked as off-limits.

Staffing and HRComplianceGoverned columns5 tables · 6 views · 1 form · 2 dimension sets · 1 digest · 1 notification · 1 stage rule set · 1 agent
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Check board

File checks
Requested8
Background screen — Rosales-HuntIVG-209Evander Rosales-Hunt
Work authorization — Mbeki-ColeIVG-211Saoirse Mbeki-Cole
Reference check — OuelletteIVG-214Tavish Ouellette
Credential verification — HalvorsenIVG-216Yusra Halvorsen
Background screen — TillbrookIVG-222Odessa Tillbrook
3 more
Received7
Work authorization — NgataIVG-207Pilar Ngata
Drug screen consent — Rosales-HuntIVG-210Evander Rosales-Hunt
Background screen — OuelletteIVG-213Tavish Ouellette
Work authorization — HalvorsenIVG-215Yusra Halvorsen
Background screen — AdeyemiIVG-219Lucienne Adeyemi
2 more
Verified11
Background screen — LindqvistIVG-201Bashir Lindqvist
Work authorization — LindqvistIVG-202Bashir Lindqvist
Background screen — Castellaro-WebbIVG-203Noemi Castellaro-Webb
Credential verification — Castellaro-WebbIVG-204Noemi Castellaro-Webb
Background screen — OkonjoIVG-205Dariusz Okonjo
6 more
Flagged2
Background screen — NgataIVG-208Pilar Ngata
Credential verification — Mbeki-ColeIVG-212Saoirse Mbeki-Cole

Tables

File checks

28 sample rows · 12 columns

Each check a placement file needs before a candidate starts: screening, work authorization, references, credentials and safety.

CheckFile numberCandidateKind of checkStatusRequestedDue
Background screen — Anand-FellIVG-226Jarek Anand-FellBackground screenRequestedSep 28, 2026Oct 3, 2026
Work authorization — Anand-FellIVG-227Jarek Anand-FellWork authorizationReceivedSep 28, 2026Oct 1, 2026
Background screen — TillbrookIVG-222Odessa TillbrookBackground screenRequestedSep 25, 2026Sep 30, 2026
Reference check — TillbrookIVG-223Odessa TillbrookReference checkRequestedSep 25, 2026Oct 1, 2026
Work authorization — HalvorsenIVG-215Yusra HalvorsenWork authorizationReceivedSep 22, 2026Sep 25, 2026
Credential verification — HalvorsenIVG-216Yusra HalvorsenCredential verificationRequestedSep 22, 2026Sep 29, 2026
Safety orientation — OkonjoIVG-228Dariusz OkonjoSafety orientationRequestedSep 21, 2026Oct 1, 2026
Background screen — OuelletteIVG-213Tavish OuelletteBackground screenReceivedSep 19, 2026Sep 24, 2026
Reference check — OuelletteIVG-214Tavish OuelletteReference checkRequestedSep 19, 2026Sep 25, 2026
Work authorization — Mbeki-ColeIVG-211Saoirse Mbeki-ColeWork authorizationRequestedSep 16, 2026Sep 19, 2026
Credential verification — Mbeki-ColeIVG-212Saoirse Mbeki-ColeCredential verificationFlaggedSep 16, 2026Sep 23, 2026
Background screen — Rosales-HuntIVG-209Evander Rosales-HuntBackground screenRequestedSep 13, 2026Sep 18, 2026

16 more rows

Candidates

14 sample rows · 12 columns

The engineers and technical specialists the firm is placing, with what identifies each and where their file stands.

CandidateStageAddedSpecialtyWork authorization basisDate of birthPhone
Bashir LindqvistPlacedJun 7, 2026Backend engineeringUS citizenMar 14, 1988(919) 555-0131
Dariusz OkonjoSubmittedAug 21, 2026DevOps and SREUS citizenNov 23, 1985(919) 555-0133
Evander Rosales-HuntScreeningSep 11, 2026QA automationUS citizenSep 30, 1993(919) 555-0135
Hollis BrynjolfssonPlacedJul 7, 2026Security engineeringUS citizenAug 17, 1982(919) 555-0139
Jarek Anand-FellScreeningSep 26, 2026Data engineeringUS citizenJul 15, 1995(919) 555-0144
Lucienne AdeyemiSubmittedSep 1, 2026DevOps and SREPermanent residentFeb 4, 1989(919) 555-0140
Noemi Castellaro-WebbPlacedJun 27, 2026Data engineeringPermanent residentJul 2, 1991(919) 555-0132
Odessa TillbrookScreeningSep 23, 2026Backend engineeringUS citizenOct 9, 1996(919) 555-0142
Pilar NgataSubmittedAug 26, 2026Security engineeringH-1B transferJan 19, 1990(919) 555-0134
Ruairi Okpara-LundWithdrawnAug 6, 2026QA automationUS citizenJun 21, 1992(919) 555-0141
Saoirse Mbeki-ColeScreeningSep 14, 2026Embedded firmwareTN statusMay 8, 1987(919) 555-0136
Tavish OuelletteScreeningSep 17, 2026Backend engineeringUS citizenDec 11, 1994(919) 555-0137

2 more rows

Licenses and coverage

10 sample rows · 9 columns

Every license, bond, policy and registration an inspector or client could ask the firm to produce.

License or coverageKindWhere it appliesNumberIssuedExpiresStatus
Georgia private employment agency licenseEmployment agency licenseGeorgiaGA-PEA-5086Jun 23, 2023Sep 14, 2026Expired
E-Verify memorandum of understandingCertificationFederalEV-MOU-61592Aug 27, 2022Oct 2, 2026Expired
Secretary of State business registrationBusiness registrationNorth CarolinaSOS-1103927Nov 4, 2024Nov 2, 2026Renewal due
Professional liability policyInsurance policyFederalPL-5530-IVGNov 9, 2025Nov 9, 2026Renewal due
Virginia staffing agency registrationEmployment agency licenseVirginiaVA-STF-7731Jan 3, 2025Nov 29, 2026Renewal due
Screening vendor service agreementVendor contractFederalSVC-VND-0187Jan 18, 2026Jan 18, 2027Current
Workers' compensation policyInsurance policyNorth CarolinaWC-IVG-90417Mar 19, 2026Mar 19, 2027Current
Client data privacy certificationCertificationFederalDPC-IVG-044May 8, 2026May 8, 2027Current
North Carolina employment agency licenseEmployment agency licenseNorth CarolinaEA-48-2210Apr 18, 2024Aug 11, 2027Current
Surety bond for employment agencySurety bondNorth CarolinaSB-208841Aug 21, 2025Aug 21, 2027Current

Audit visits

8 sample rows · 7 columns

Each inspection, vendor audit or internal review, what it found and what it cost to fix.

AuditWho cameVisitResultWhat they foundCorrections dueCost to correct
State employment agency fee-schedule reviewState labor departmentSep 21, 2026Corrections requiredPosted fee schedule did not list the candidate-paid conversion fee.Oct 19, 2026$120
Internal file review, second quarterInternal quarterly reviewSep 5, 2026PassedEvery file checked had a signed disclosure and a dated result.—$0
Client vendor-compliance review, second accountClient vendor auditAug 6, 2026PassedCertificates of insurance and agency license copies were current.—$0
Internal file review, first quarterInternal quarterly reviewJul 2, 2026Passed with notesThree work authorization files missing the reverification date.—$0
Screening vendor data-handling auditBackground vendor auditJun 7, 2026Corrections requiredTwo candidate reports were saved to a shared folder without access limits.Jul 7, 2026$450
Client vendor-compliance review, first accountClient vendor auditMay 18, 2026PassedAll six requested placement files produced the same day.—$0
Insurance carrier premium auditInsurance carrierApr 18, 2026Passed with notesTwo contractor payroll reports were filed two days late.—$0
State employment agency routine inspectionState labor departmentMar 9, 2026PassedRecords of placements and fees were complete.—$0

Forms and booking

Request a check

Form
Request a checkWhat the compliance coordinator fills in to order a screen or open a work-authorization review for a candidate.
What is the check for? *
Which candidate is it for?
Which kind of check is it? *Background screenWork authorizationReference checkCredential verificationDrug screen consentSafety orientation
When does the result need to be back?
What will the vendor charge?
Send the request

Also included

  • Check boardStage rules
  • Flagged checksDigest
  • Check flaggedNotificationTells the compliance coordinator a check did not match so the candidate is asked the same day.

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