Software dev agency
Quaintree Harbor Labs · Software dev agency · Portland, ME
Marek Novotny is the delivery lead at Quaintree Harbor Labs, a nine-person software studio, and keeps every client sprint on one board so she knows who is building what and which delivered sprints still wait on a payment.
Software and ITWork ordersChecklists4 tables · 5 views · 1 form · 3 dimension sets · 1 dashboard · 1 checklist · 1 notification · 1 stage rule set · 1 agent
Use this templateSprint board
SprintsRequested4
Driver check-in appQH-S101Brindlemoor Freight Brokers
Quote request form rebuildQH-S102Cresswick Pantry Co-op
Load board importQH-S103Ellery Quill Veterinary Clinics
Carrier invoice exportQH-S104Hollowbrook Physical Therapy
Scoped4
Online ordering for pickupQH-S105Pennywhistle Cider Taproom
Member signup and billingQH-S106Corbel and Thrum Architects
Inventory sync with the tillQH-S107Lanternfield Credit Union
Weekly specials emailQH-S108Wrenhaven Tutoring Collective
In sprint5
Appointment reminders by textQH-S109Brindlemoor Freight Brokers
Client portal loginQH-S110Cresswick Pantry Co-op
Records migration to cloudQH-S111Ellery Quill Veterinary Clinics
Clinic locator pageQH-S112Hollowbrook Physical Therapy
Home exercise video libraryQH-S113Pennywhistle Cider Taproom
In review5
Intake forms on tabletsQH-S114Corbel and Thrum Architects
Insurance eligibility checkQH-S115Lanternfield Credit Union
Taproom reservation widgetQH-S116Wrenhaven Tutoring Collective
Event ticket checkoutQH-S117Brindlemoor Freight Brokers
Cider club membership pageQH-S118Cresswick Pantry Co-op
Delivered3
Project time trackerQH-S119Ellery Quill Veterinary Clinics
Drawing set transmittal logQH-S120Hollowbrook Physical Therapy
Client review portalQH-S121Pennywhistle Cider Taproom
Invoiced4
Mobile check deposit upgradeQH-S122Corbel and Thrum Architects
Loan application status pageQH-S123Lanternfield Credit Union
Statement archive searchQH-S124Wrenhaven Tutoring Collective
Fraud alert notificationsQH-S125Brindlemoor Freight Brokers
Paid5
Tutor matching dashboardQH-S126Cresswick Pantry Co-op
Session booking calendarQH-S127Ellery Quill Veterinary Clinics
Parent progress reportsQH-S128Hollowbrook Physical Therapy
Payment remindersQH-S129Pennywhistle Cider Taproom
Summer camp signupQH-S130Corbel and Thrum Architects
Tables
Sprints
30 sample rows · 17 columnsEvery sprint a client asks for, from the request to the payment, with its owner, dates and fee.
| Work | Sprint | Client | Kind of work | Stage | Owner | Requested |
|---|---|---|---|---|---|---|
| Driver check-in app | QH-S101 | Brindlemoor Freight Brokers | Mobile app | Requested | Ottilie Merrowby-Achebe | Oct 3, 2026 |
| Quote request form rebuild | QH-S102 | Cresswick Pantry Co-op | New feature | Requested | Dashiell Quillfeather | Oct 2, 2026 |
| Load board import | QH-S103 | Ellery Quill Veterinary Clinics | Data migration | Requested | Marek Novotny | Oct 1, 2026 |
| Carrier invoice export | QH-S104 | Hollowbrook Physical Therapy | Integration | Requested | Tamsin Orrelwood | Sep 30, 2026 |
| Online ordering for pickup | QH-S105 | Pennywhistle Cider Taproom | New feature | Scoped | Ottilie Merrowby-Achebe | Sep 26, 2026 |
| Member signup and billing | QH-S106 | Corbel and Thrum Architects | New feature | Scoped | Dashiell Quillfeather | Sep 25, 2026 |
| Inventory sync with the till | QH-S107 | Lanternfield Credit Union | Integration | Scoped | Marek Novotny | Sep 24, 2026 |
| Weekly specials email | QH-S108 | Wrenhaven Tutoring Collective | Maintenance | Scoped | Tamsin Orrelwood | Sep 23, 2026 |
| Home exercise video library | QH-S113 | Pennywhistle Cider Taproom | New feature | In sprint | Ottilie Merrowby-Achebe | Sep 15, 2026 |
| Appointment reminders by text | QH-S109 | Brindlemoor Freight Brokers | Integration | In sprint | Ottilie Merrowby-Achebe | Sep 13, 2026 |
| Client portal login | QH-S110 | Cresswick Pantry Co-op | New feature | In sprint | Dashiell Quillfeather | Sep 12, 2026 |
| Drawing set transmittal log | QH-S120 | Hollowbrook Physical Therapy | New feature | Delivered | Tamsin Orrelwood | Sep 12, 2026 |
18 more rows
Clients
8 sample rows · 10 columnsThe businesses the studio builds for, with how they are billed and what is still unpaid.
| Client | Industry | How billed | Monthly retainer | Contact | Contact phone | Contact email |
|---|---|---|---|---|---|---|
| Brindlemoor Freight Brokers | Logistics | Retainer | $4,200 | Hesper Lindqvist-Oyelaran | (207) 555-0120 | hesper.lindqvist@brindlemoorfreightbrokers.com |
| Corbel and Thrum Architects | Architecture | Retainer | $5,200 | Evander Kostopoulos | (207) 555-0125 | evander.kostopoulos@corbelthrumarchitects.net |
| Cresswick Pantry Co-op | Food retail | Fixed price | $0 | Ignatius Varga-Whitlock | (207) 555-0121 | ignatius.varga@saltmarshpantrycoop.net |
| Ellery Quill Veterinary Clinics | Veterinary | Retainer | $3,100 | Cordelia Abernethy-Mbeki | (207) 555-0122 | cordelia.abernethy@elleryquillvet.com |
| Hollowbrook Physical Therapy | Healthcare | Fixed price | $0 | Barnaby Idowu-Reyes | (207) 555-0123 | barnaby.idowu@hollowbrookptgroup.net |
| Lanternfield Credit Union | Finance | Retainer | $6,800 | Philippa Kowalczyk-Adeyemi | (207) 555-0126 | philippa.kowalczyk@lanternfieldcu-members.org |
| Pennywhistle Cider Taproom | Hospitality | Fixed price | $0 | Rosalind Tuckerman-Zhou | (207) 555-0124 | rosalind.tuckerman@pennywhistlecidertap.com |
| Wrenhaven Tutoring Collective | Education | Fixed price | $0 | Lysander Brightwell-Fitch | (207) 555-0127 | lysander.brightwell@wrenhaventutoring.net |
Tickets
65 sample rows · 6 columnsThe separate pieces inside a sprint, each with its own status and hours.
| Ticket | Sprint | Status | Kind | Due | Hours |
|---|---|---|---|---|---|
| Connect the service: Parent progress reports | Parent progress reports | Done | Feature | Jun 30, 2026 | 20 |
| Screens and flows: Session booking calendar | Session booking calendar | Done | Feature | Jul 1, 2026 | 16 |
| Screens and flows: Tutor matching dashboard | Tutor matching dashboard | Done | Feature | Jul 2, 2026 | 12 |
| Map the fields: Parent progress reports | Parent progress reports | Done | Task | Jul 4, 2026 | 8 |
| API endpoints: Session booking calendar | Session booking calendar | Done | Task | Jul 5, 2026 | 20 |
| API endpoints: Tutor matching dashboard | Tutor matching dashboard | Done | Task | Jul 6, 2026 | 16 |
| Tests and fixes: Session booking calendar | Session booking calendar | Done | Task | Jul 9, 2026 | 8 |
| Page layout: Summer camp signup | Summer camp signup | Done | Feature | Jul 12, 2026 | 12 |
| Fix the known issues: Payment reminders | Payment reminders | Done | Feature | Jul 13, 2026 | 8 |
| Content entry: Summer camp signup | Summer camp signup | Done | Task | Jul 16, 2026 | 16 |
| Update libraries: Payment reminders | Payment reminders | Done | Task | Jul 17, 2026 | 12 |
| Regression pass: Payment reminders | Payment reminders | Done | Feature | Jul 21, 2026 | 16 |
53 more rows
Also included
- Kickoff to handoff checklistChecklist
- Sprint boardStage rules
- Build deliveredNotificationPings the delivery lead when a sprint reaches Delivered, which is the cue to bill it.
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