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PARA System

Personal workspace · Knowledge management · Portland, OR

Joaquin Medina files every project, note and reference under four buckets and reviews them each weekend.

Any businessProjectsBoards4 tables · 9 views · 1 form · 1 agent
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By state

Areas
Active5
Personal financesPay every bill on time and save 15% of incomeWeekly
HealthSleep seven hours, move daily, annual checkupsWeekly
Design craftShip one portfolio-worthy piece a quarterMonthly
HomeRent paid, repairs logged, space tidyMonthly
FriendshipsSee each close friend at least monthlyMonthly
Paused1
VehicleInsurance, service and registration currentQuarterly

Tables

Areas

6 sample rows · 8 columns

The responsibilities you maintain indefinitely, each with a standard.

AreaStandard to keepReview cadenceStateLast reviewedImportanceProjects
Personal financesPay every bill on time and save 15% of incomeWeeklyActiveOct 14, 2026Core—
HealthSleep seven hours, move daily, annual checkupsWeeklyActiveOct 9, 2026Core—
Design craftShip one portfolio-worthy piece a quarterMonthlyActiveOct 4, 2026Important—
HomeRent paid, repairs logged, space tidyMonthlyActiveSep 29, 2026Core—
FriendshipsSee each close friend at least monthlyMonthlyActiveSep 24, 2026Important—
VehicleInsurance, service and registration currentQuarterlyPausedSep 19, 2026Optional—

Projects

8 sample rows · 8 columns

Efforts with a finish line, each filed under the area it serves.

ProjectStatusAreaDeadlineEffortArchivedNotes
Back up and sort ten years of photosIn progressHomeNov 16, 2026LargeNo—
Train for the neighbourhood 5kIn progressHealthDec 1, 2026MediumNo—
Rebuild my portfolio siteIn progressDesign craftDec 16, 2026LargeNo—
Prepare the annual tax returnIn progressPersonal financesNov 11, 2026MediumNo—
Renew the apartment leaseWaitingHomeNov 1, 2026SmallNo—
Book the vehicle serviceNot startedVehicleNov 21, 2026SmallNo—
Plan a weekend with Ravi and TessNot startedFriendshipsDec 6, 2026MediumNo—
Replace the broken fridge shelfDoneHomeOct 5, 2026SmallYes—

Resources

8 sample rows · 6 columns

Reference material you want to find again, filed by topic.

ResourceTopicLinkKindUsefulness (1-5)Saved
Photo management tipsPhotographyhttps://reference.lifeledger.net/r1Article4Oct 6, 2026
Tax deduction checklistMoneyhttps://reference.lifeledger.net/r2Checklist5Sep 25, 2026
Portfolio inspiration boardDesignhttps://reference.lifeledger.net/r3Template3Sep 14, 2026
Beginner 5k planFitnesshttps://reference.lifeledger.net/r4Video4Sep 3, 2026
Tenant rights summaryHousinghttps://reference.lifeledger.net/r5Article5Aug 23, 2026
Recipes for busy weeknightsCookinghttps://reference.lifeledger.net/r6Checklist3Aug 12, 2026
Typography referencesDesignhttps://reference.lifeledger.net/r7Template4Aug 1, 2026
Budget app comparisonMoneyhttps://reference.lifeledger.net/r8Video2Jul 21, 2026

Notes

10 sample rows · 6 columns

Quick captures that start in the inbox and get filed to a project or archived.

NoteProjectStageGistCapturedKind
Photo folders auditBack up and sort ten years of photosInboxThree duplicate years found on the old driveOct 16, 2026Reference
5k week-one scheduleTrain for the neighbourhood 5kProjectRun Monday, Wednesday, SaturdayOct 14, 2026Task
Portfolio page structureRebuild my portfolio siteProjectHome, three case studies, aboutOct 12, 2026Idea
Receipts to collectPrepare the annual tax returnProjectMedical, donations, home officeOct 10, 2026Task
Questions for the landlordRenew the apartment leaseProjectRent increase cap and repair timelineOct 8, 2026Meeting
Weekend ideasPlan a weekend with Ravi and TessInboxCoast cabin or city breakOct 6, 2026Idea
Idea: monthly dinner club—InboxRotate hostsOct 4, 2026Idea
Book recommendations from Tess—InboxTwo novels and a memoirOct 2, 2026Reference
Fridge shelf measurementsReplace the broken fridge shelfArchiveFixed with a universal bracketSep 30, 2026Task
Car service quotesBook the vehicle serviceProjectThree shops comparedSep 28, 2026Reference

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