Personal To-Do List
Anyone with a long to-do list
Anyone with a long to-do list: capture tasks, sort by priority, use smart lists.
Use this templatePersonal To-Do List
A simple personal to-do list. Capture everything, then work from the smart lists. Add a task, give it a day if it has one, and let the views sort the rest.
Not started
| Task | Status | Priority | Category | Context | Assigned to | Due |
|---|---|---|---|---|---|---|
| Cancel gym trial | Done | Calls | — | Oct 10, 2026 | ||
| Submit passport photos | Done | Errands | — | Oct 12, 2026 | ||
| Send thank-you notes | Done | At the computer | — | Oct 14, 2026 | ||
| Return the ladder to Walt | Not started | Errands | — | Oct 16, 2026 | ||
| File expense report | Not started | At the computer | — | Oct 17, 2026 | ||
| Water the balcony plants | Done | At home | — | Oct 17, 2026 | ||
| Pick up dry cleaning | Not started | Errands | @installer | Oct 18, 2026 | ||
| Reply to landlord about lease | In progress | At the computer | — | Oct 18, 2026 |
In progress
| Task | Status | Priority | Category | Context | Assigned to | Due |
|---|---|---|---|---|---|---|
| Cancel gym trial | Done | Calls | — | Oct 10, 2026 | ||
| Submit passport photos | Done | Errands | — | Oct 12, 2026 | ||
| Send thank-you notes | Done | At the computer | — | Oct 14, 2026 | ||
| Return the ladder to Walt | Not started | Errands | — | Oct 16, 2026 | ||
| File expense report | Not started | At the computer | — | Oct 17, 2026 | ||
| Water the balcony plants | Done | At home | — | Oct 17, 2026 | ||
| Pick up dry cleaning | Not started | Errands | @installer | Oct 18, 2026 | ||
| Reply to landlord about lease | In progress | At the computer | — | Oct 18, 2026 |
Finished
| Task | Status | Priority | Category | Context | Assigned to | Due |
|---|---|---|---|---|---|---|
| Cancel gym trial | Done | Calls | — | Oct 10, 2026 | ||
| Submit passport photos | Done | Errands | — | Oct 12, 2026 | ||
| Send thank-you notes | Done | At the computer | — | Oct 14, 2026 | ||
| Return the ladder to Walt | Not started | Errands | — | Oct 16, 2026 | ||
| File expense report | Not started | At the computer | — | Oct 17, 2026 | ||
| Water the balcony plants | Done | At home | — | Oct 17, 2026 | ||
| Pick up dry cleaning | Not started | Errands | @installer | Oct 18, 2026 | ||
| Reply to landlord about lease | In progress | At the computer | — | Oct 18, 2026 |
All tasks
| Task | Status | Priority | Category | Context | Assigned to | Due |
|---|---|---|---|---|---|---|
| Cancel gym trial | Done | Calls | — | Oct 10, 2026 | ||
| Submit passport photos | Done | Errands | — | Oct 12, 2026 | ||
| Send thank-you notes | Done | At the computer | — | Oct 14, 2026 | ||
| Return the ladder to Walt | Not started | Errands | — | Oct 16, 2026 | ||
| File expense report | Not started | At the computer | — | Oct 17, 2026 | ||
| Water the balcony plants | Done | At home | — | Oct 17, 2026 | ||
| Pick up dry cleaning | Not started | Errands | @installer | Oct 18, 2026 | ||
| Reply to landlord about lease | In progress | At the computer | — | Oct 18, 2026 |
Contexts
| Context | Where it happens | Best time |
|---|---|---|
| At home | Chores and tasks that need the house | Evenings and weekends |
| Errands | Anything that needs a trip out | Saturday mornings |
| At the computer | Online forms, email and research | Weekday mornings |
| Calls | People or companies to ring | Lunch breaks |
Overview
Triage guide
Three questions every morning: what is overdue, what is due today, what is coming this week. Clear the first list before adding to the third.
| Task | Status | Priority | Category | Context | Assigned to | Due |
|---|---|---|---|---|---|---|
| Cancel gym trial | Done | Calls | — | Oct 10, 2026 | ||
| Submit passport photos | Done | Errands | — | Oct 12, 2026 | ||
| Send thank-you notes | Done | At the computer | — | Oct 14, 2026 | ||
| Return the ladder to Walt | Not started | Errands | — | Oct 16, 2026 | ||
| File expense report | Not started | At the computer | — | Oct 17, 2026 | ||
| Water the balcony plants | Done | At home | — | Oct 17, 2026 | ||
| Pick up dry cleaning | Not started | Errands | @installer | Oct 18, 2026 | ||
| Reply to landlord about lease | In progress | At the computer | — | Oct 18, 2026 |
| Task | Status | Priority | Category | Context | Assigned to | Due |
|---|---|---|---|---|---|---|
| Cancel gym trial | Done | Calls | — | Oct 10, 2026 | ||
| Submit passport photos | Done | Errands | — | Oct 12, 2026 | ||
| Send thank-you notes | Done | At the computer | — | Oct 14, 2026 | ||
| Return the ladder to Walt | Not started | Errands | — | Oct 16, 2026 | ||
| File expense report | Not started | At the computer | — | Oct 17, 2026 | ||
| Water the balcony plants | Done | At home | — | Oct 17, 2026 | ||
| Pick up dry cleaning | Not started | Errands | @installer | Oct 18, 2026 | ||
| Reply to landlord about lease | In progress | At the computer | — | Oct 18, 2026 |
| Task | Status | Priority | Category | Context | Assigned to | Due |
|---|---|---|---|---|---|---|
| Cancel gym trial | Done | Calls | — | Oct 10, 2026 | ||
| Submit passport photos | Done | Errands | — | Oct 12, 2026 | ||
| Send thank-you notes | Done | At the computer | — | Oct 14, 2026 | ||
| Return the ladder to Walt | Not started | Errands | — | Oct 16, 2026 | ||
| File expense report | Not started | At the computer | — | Oct 17, 2026 | ||
| Water the balcony plants | Done | At home | — | Oct 17, 2026 | ||
| Pick up dry cleaning | Not started | Errands | @installer | Oct 18, 2026 | ||
| Reply to landlord about lease | In progress | At the computer | — | Oct 18, 2026 |
Waiting on action
| Task | Status | Priority | Category | Context | Assigned to | Due |
|---|---|---|---|---|---|---|
| Cancel gym trial | Done | Calls | — | Oct 10, 2026 | ||
| Submit passport photos | Done | Errands | — | Oct 12, 2026 | ||
| Send thank-you notes | Done | At the computer | — | Oct 14, 2026 | ||
| Return the ladder to Walt | Not started | Errands | — | Oct 16, 2026 | ||
| File expense report | Not started | At the computer | — | Oct 17, 2026 | ||
| Water the balcony plants | Done | At home | — | Oct 17, 2026 | ||
| Pick up dry cleaning | Not started | Errands | @installer | Oct 18, 2026 | ||
| Reply to landlord about lease | In progress | At the computer | — | Oct 18, 2026 |
How to read this page
The charts count open tasks by status, priority and context.
Overdue and Due this week are the two lists to clear first.
If one context holds most open tasks, that is where your time is going.
When the list gets long, run it through these questions in order.
Does it take under two minutes? Do it now.
Does it have a hard day? Give it a due date.
Can someone else do it? Note who and when to check.
Is it a someday idea? Move it out of this list.
Otherwise pick a context and a priority.
A short list you trust beats a long list you avoid.
Worked example
Inbox item: "Dentist". Not a task yet. Rewritten: "Book dentist cleaning" (two minutes, do it now). Inbox item: "Taxes". Rewritten: "Gather last year's receipts" with a due date two weeks out and the Admin category.
Weekly tidy
Delete tasks you no longer believe in
Give every open task a due date or a someday label
Check the Overdue list is empty or renegotiated
Renegotiating a due date is fine. Leaving it overdue silently is what erodes trust in the list.
What's inside
2 tables · 10 views · 1 form · 2 row actions · 1 agent3 pages
- Personal To-Do List
- Overview
- Triage guide
2 tables
- Contexts1 view · 4 sample rows
- Tasks9 views · 16 sample rows
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