Ultimate Tasks

Oak Hollow Studio · Personal productivity · Portland, OR

Mireille Castellanos runs a three-person design studio and uses this to capture every task, pick what matters today and reflect at the end of the day.

Any business ProjectsBoards4 tables · 11 views · 1 form · 1 agent

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Planning2

Plan the autumn workshop seriesDec 11, 2026Draft the workshop outline, Ask three venues for a quote, Book the photographer for headshots

Move to a new officeJan 15, 2027Tour the Hawthorne Street office, Compare office internet plans

Active2

Redo the studio websiteNov 16, 2026Buy a domain for the new site, Sketch three homepage layouts, Write the About page copy, Choose a new font pairing, Move the blog posts to the new site, Set up redirects from old pages

Tax and bookkeeping catch-upOct 29, 2026Reconcile the bank statement, Collect receipts from the shared folder, Send the quarterly tax estimate, Chase two overdue invoices

Done0

Tables

Projects

4 sample rows · 7 columns

The bigger outcomes, each with its tasks and how many are done.

Project	State	Target date	Tasks
Tax and bookkeeping catch-up	Active	Oct 29, 2026	Reconcile the bank statement, Collect receipts from the shared folder, Send the quarterly tax estimate, Chase two overdue invoices
Redo the studio website	Active	Nov 16, 2026	Buy a domain for the new site, Sketch three homepage layouts, Write the About page copy, Choose a new font pairing, Move the blog posts to the new site, Set up redirects from old pages
Plan the autumn workshop series	Planning	Dec 11, 2026	Draft the workshop outline, Ask three venues for a quote, Book the photographer for headshots
Move to a new office	Planning	Jan 15, 2027	Tour the Hawthorne Street office, Compare office internet plans

Tasks

20 sample rows · 10 columns

Every task with its status, focus, due day, estimate and tags.

Task	Status	Focus	Due	Priority	Tags	Repeats
Clear the desk drawer	Done	Someday	Oct 7, 2026	Low	home	None
Buy a domain for the new site	Done	Soon	Oct 11, 2026	Medium	errand	None
Sketch three homepage layouts	Done	Soon	Oct 13, 2026	High	design	None
Chase two overdue invoices	To do	Now	Oct 15, 2026	High	money	None
Write the About page copy	Doing	Now	Oct 17, 2026	High	writing	None
Choose a new font pairing	To do	Now	Oct 17, 2026	Low	design	None
Reconcile the bank statement	Doing	Now	Oct 17, 2026	High	admin	Monthly
Collect receipts from the shared folder	To do	Now	Oct 17, 2026	Medium	admin	Weekly
Water the studio plants	To do	Now	Oct 17, 2026	Low	home	Weekly
Reply to the podcast invitation	Inbox	Now	Oct 18, 2026	Medium	writing	None
Back up the design files	To do	Soon	Oct 20, 2026	High	dev	Weekly
Move the blog posts to the new site	To do	Soon	Oct 21, 2026	Medium	writingdev	None

8 more rows

Journal

3 sample rows · 5 columns

A few lines at the end of each day: the win, the lesson, the mood.

Win of the day	Date	Mood	Tasks planned
Shipped the About page draft	Oct 16, 2026	Good	Write the About page copy, Reconcile the bank statement
Two invoices sent	Oct 15, 2026	Okay	Chase two overdue invoices
Chose the homepage direction	Oct 14, 2026	Great	Sketch three homepage layouts

Expense approvalsEmberwick Springs Finance3 tables · 5 views · 1 form · 1 digest · 1 document · 1 notification · 1 agentTimeline

Feature RequestsBrightvane Software3 tables · 5 views · 1 form · 1 agentBoards

Goal TrackerPersonal workspace3 tables · 7 views · 1 form · 1 agentBoards

Tidepool Coffee	Active	Retail
Granite Peak Fitness	Active	Fitness
Lumen Optics	Active	Healthcare
Kessler Hardware	Paused	Retail

Weekly client report summary	Live	—
Blog meta descriptions	Live	—
Social caption variants	Live	—
Brief-to-outline drafter	Live	—

Slow start, strong finish	—	Good
Rain all day	—	Okay
Call with Mum	—	Great
Too many meetings	—	Low

Conference registration, FinOps Summit	EXP-26-301	Training
Client dinner, Harbor Mutual renewal	EXP-26-302	Events
Standing desks for the support pod	EXP-26-303	Equipment
Annual design software seats	EXP-26-304	Software

Export reports to spreadsheet files	Planned	High
Single sign-on with company accounts	In progress	Critical
Dark mode for the mobile app	New	Low
Split an invoice across two payers	Under review	Medium

Save a deposit for a first home	Money	In progress
Complete a professional certificate in data analysis	Career	In progress
Run three times a week for six months	Health	In progress
Read twenty-four books	Personal	In progress

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