Wedding Planner
Personal workspace · Wedding planning · Portland, OR
Elena Marchetti and Samuel Whitfield track their guest replies, vendor deposits and planning tasks in one place.
Use this templateBy status
VendorsSweet Ledger Bakery
Harbor Strings
Petal Theory
Marlowe Hall
Wildflower Catering
Lantern & Lens
Tables
Vendors
6 sample rows · 10 columnsEveryone you are hiring, with their quote, deposit and contact.
| Vendor | Type | Status | Contact person | Phone | Deposit paid | |
|---|---|---|---|---|---|---|
| Marlowe Hall | Gwen Abara | gwen@marlowehall.net | (971) 555-0141 | $2,500 | ||
| Wildflower Catering | Tomas Reyes | tomas@wildflowercatering.net | (971) 555-0163 | $1,800 | ||
| Lantern & Lens | Ingrid Sol | ingrid@lanternandlens.net | (503) 555-0127 | $900 | ||
| Harbor Strings | Felix Odom | felix@harborstrings.net | (503) 555-0152 | $0 | ||
| Petal Theory | Odalys Brun | odalys@petaltheory.net | (971) 555-0119 | $0 | ||
| Sweet Ledger Bakery | Nora Whitlock | nora@sweetledger.net | (503) 555-0175 | $0 |
Budget
12 sample rows · 7 columnsEvery cost, what you expected and what it came to.
| Line | Category | Vendor | Estimated | Actual | Paid |
|---|---|---|---|---|---|
| Venue rental | Marlowe Hall | $9,800 | $9,800 | Yes | |
| Dinner for 95 | Wildflower Catering | $6,400 | $6,400 | Yes | |
| Bar service | Wildflower Catering | $800 | $800 | No | |
| Photographer, full day | Lantern & Lens | $3,600 | $3,600 | No | |
| String quartet for ceremony | Harbor Strings | $1,800 | $1,800 | No | |
| Ceremony and table flowers | Petal Theory | $2,400 | $2,600 | No | |
| Three-tier cake | Sweet Ledger Bakery | $900 | $0 | No | |
| Wedding rings | — | $1,600 | $1,480 | Yes | |
| Dress alterations | — | $450 | $380 | Yes | |
| Stationery and postage | — | $420 | $0 | No | |
| Hotel block for family | — | $1,100 | $0 | No | |
| Day-of coordinator | — | $1,200 | $600 | Yes |
Seating tables
6 sample rows · 5 columnsThe dinner tables and who sits at each.
| Table | Seats | Table theme | Guests |
|---|---|---|---|
| Head table | 8 | Candlelit | — |
| Family of the bride | 10 | Wildflowers | — |
| Family of the groom | 10 | Herbs | — |
| College friends | 10 | Lanterns | — |
| Work friends | 8 | Citrus | — |
| Cousins and plus-ones | 10 | Mixed | — |
Guests
15 sample rows · 8 columnsEveryone invited, whether they replied and what they will eat.
| Guest | Side | RSVP | Plus-one | Meal | Table | |
|---|---|---|---|---|---|---|
| Elena Marchetti | Yes | Head table | elena.marchetti@guestmail.net | |||
| Samuel Whitfield | No | Head table | samuel.whitfield@guestmail.net | |||
| Carmen Marchetti | No | Family of the bride | carmen.marchetti@guestmail.net | |||
| Rocco Marchetti | No | Family of the bride | rocco.marchetti@guestmail.net | |||
| Dorothy Whitfield | Yes | Family of the groom | dorothy.whitfield@guestmail.net | |||
| Lionel Whitfield | No | Family of the groom | lionel.whitfield@guestmail.net | |||
| Anjali Rao | No | College friends | anjali.rao@guestmail.net | |||
| Peter Lindgren | No | College friends | peter.lindgren@guestmail.net | |||
| Sofia Alvarado | Yes | — | sofia.alvarado@guestmail.net | |||
| Henry Cho | No | Work friends | henry.cho@guestmail.net | |||
| Beatrice Nolan | No | — | beatrice.nolan@guestmail.net | |||
| Marcus Ibekwe | No | Cousins and plus-ones | marcus.ibekwe@guestmail.net |
Planning tasks
12 sample rows · 6 columnsThe to-do list from first booking to final headcount.
| Task | Category | Status | Due | Vendor | Owner |
|---|---|---|---|---|---|
| Book the venue | Jun 19, 2026 | Marlowe Hall | |||
| Sign the catering contract | Jul 19, 2026 | Wildflower Catering | |||
| Send save-the-dates | Jul 29, 2026 | — | |||
| Choose the photographer | Aug 18, 2026 | Lantern & Lens | |||
| Order wedding rings | Sep 2, 2026 | — | |||
| Book the string quartet | Oct 27, 2026 | Harbor Strings | |||
| Finalize the flower design | Nov 6, 2026 | Petal Theory | |||
| Taste and order the cake | Nov 16, 2026 | Sweet Ledger Bakery | |||
| Mail invitations | Nov 26, 2026 | — | |||
| Plan the rehearsal dinner | Dec 16, 2026 | — | |||
| Create the seating chart | Dec 31, 2026 | — | |||
| Final headcount to caterer | Jan 25, 2027 | Wildflower Catering |
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