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Arts council

Upperbrook Commons Arts Council · Arts council · Missoula, MT

Dorota Birkeland is the program director at Upperbrook Commons Arts Council, a community arts council in Missoula, and she has the studio and gallery team count paint, clay, hanging hardware and event supplies each week so class days and openings never stall on a missing item.

NonprofitInventoryDimensions4 tables · 5 views · 1 form · 2 dimension sets · 1 dashboard · 1 drill-down · 1 digest · 1 notification · 1 agent
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Stock board

Supplies
Stocked19
Acrylic paint, red, 16 ozAC-101Paint and brushes
Acrylic paint, white, 32 ozAC-103Paint and brushes
Watercolor trays, 12 colorAC-104Paint and brushes
Round brushes, set of 8AC-106Paint and brushes
Stoneware clay, 25 lb boxAC-201Clay and glaze
14 more
Reorder soon6
Acrylic paint, blue, 16 ozAC-102Paint and brushes
Porcelain clay, 25 lb boxAC-202Clay and glaze
Kiln wash, quartAC-205Clay and glaze
Stretched canvas, 16 by 20AC-303Paper and canvas
Hand-lettered sandwich board chalkAC-503Event and office
1 more
On order2
Clear glaze, gallonAC-203Clay and glaze
Picture hanging wire, spoolAC-402Hanging and framing
Out2
Flat brushes, set of 6AC-105Paint and brushes
Museum putty, packAC-404Hanging and framing

Tables

Supplies

29 sample rows · 15 columns

Every paint, clay, paper, hanging and event item the council keeps, where it lives and when it needs reordering.

SupplyShelf codeCategoryUsed byWhere it livesSupplierUnit price
Stoneware clay, 25 lb boxAC-201Clay and glazeOpen studioKiln roomTallis Clay and Kiln$24
Porcelain clay, 25 lb boxAC-202Clay and glazeOpen studioKiln roomTallis Clay and Kiln$31.50
Clear glaze, gallonAC-203Clay and glazeYouth classesKiln roomTallis Clay and Kiln$42
Celadon glaze, gallonAC-204Clay and glazeOpen studioKiln roomTallis Clay and Kiln$46
Kiln wash, quartAC-205Clay and glazeOpen studioKiln roomTallis Clay and Kiln$19.50
Cone 6 witness cones, boxAC-206Clay and glazeOpen studioKiln roomTallis Clay and Kiln$12
Name tags, box of 250AC-501Event and officeFestival weekendLoading dock cageWrenfield Event Supply$11
Folding table skirts, whiteAC-502Event and officeFestival weekendLoading dock cageWrenfield Event Supply$22
Hand-lettered sandwich board chalkAC-503Event and officeFestival weekendLoading dock cageWrenfield Event Supply$6
Plastic wine cups, sleeve of 50AC-504Event and officeGallery showsLoading dock cageWrenfield Event Supply$5.50
Copy paper, caseAC-505Event and officeOpen studioLoading dock cageQuillon Office Wholesale$42
Printer toner, blackAC-506Event and officeOpen studioLoading dock cageQuillon Office Wholesale$68

17 more rows

Suppliers

6 sample rows · 8 columns

The companies the council buys from, the rep to ring and how many days a delivery takes.

SupplierRepPhoneEmailDelivery timeSells
Corvid Paper Mill DirectYsolde Parkhurst-Amadi(406) 555-0122ysolde.parkhurstamadi@corvidpapermilldirect.com5Sketch pads, 9 by 12, Watercolor paper block, 12 by 16, Stretched canvas, 16 by 20, Newsprint pad, 18 by 24
Marrowbone Art SupplyHesper Lindgren-Okoro(406) 555-0120hesper.lindgrenokoro@marrowboneartsupply.com4Acrylic paint, red, 16 oz, Acrylic paint, blue, 16 oz, Acrylic paint, white, 32 oz, Watercolor trays, 12 color, Flat brushes, set of 6, Round brushes, set of 8
Ostler Frame and HardwareGunnar Delacourt-Mbeki(406) 555-0123gunnar.delacourtmbeki@ostlerframeandhardware.com6Mat board, white, 32 by 40, Picture hanging wire, spool, D-ring hangers, bag of 100, Museum putty, pack, Wall label holders, pack of 50
Quillon Office WholesaleAnselm Rhodes-Tanaka(406) 555-0125anselm.rhodestanaka@quillonofficewholesale.com2Copy paper, case, Printer toner, black, Masking tape, 1 inch roll, Gaffer tape, black roll
Tallis Clay and KilnBertrand Wachira-Fox(406) 555-0121bertrand.wachirafox@talliclayandkiln.com7Stoneware clay, 25 lb box, Porcelain clay, 25 lb box, Clear glaze, gallon, Celadon glaze, gallon, Kiln wash, quart, Cone 6 witness cones, box
Wrenfield Event SupplyZephyrine Lamont-Okeke(406) 555-0124zephyrine.lamontokeke@wrenfieldeventsupply.com3Name tags, box of 250, Folding table skirts, white, Hand-lettered sandwich board chalk, Plastic wine cups, sleeve of 50

Reorders

6 sample rows · 8 columns

Orders placed with suppliers, when they should land and when they did.

Order numberSupplierPlaced onExpected byArrived onOrder statusOrdered by
AO-3102Ostler Frame and HardwareOct 2, 2026Oct 8, 2026—PlacedEvadne Rutherford-Quist
AO-3101Tallis Clay and KilnSep 30, 2026Oct 7, 2026—ShippedEvadne Rutherford-Quist
AO-3100Corvid Paper Mill DirectSep 26, 2026Oct 1, 2026Oct 1, 2026ReceivedEvadne Rutherford-Quist
AO-3098Marrowbone Art SupplySep 23, 2026Sep 27, 2026Sep 27, 2026ReceivedEvadne Rutherford-Quist
AO-3099Wrenfield Event SupplySep 21, 2026Sep 24, 2026Sep 24, 2026ReceivedEvadne Rutherford-Quist
AO-3097Quillon Office WholesaleSep 15, 2026Sep 17, 2026Sep 17, 2026ReceivedEvadne Rutherford-Quist

Forms and booking

Add a supply

Form
Add a supplyWhoever unpacks a new kind of item lists it here before it goes on a shelf.
What is it called on the box? *
What code is on the shelf label? *Looks like AC-114.
Which group does it belong to? *Paint and brushesClay and glazePaper and canvasHanging and framingEvent and office
Which program uses it most? *Youth classesGallery showsOpen studioFestival weekend
Where will it be kept? *Studio closetKiln roomGallery back roomLoading dock cage
Who sells it to the council? *
How many are on hand today? *
At what count should it be reordered? *
How many make a normal reorder? *
Add to the shelf list

Dashboards

Supplies at a glance

Supplies
Items by stock status
  • Stocked19
  • Reorder soon6
  • Out2
  • On order2
Units on the shelf by place
  • Studio closet113
  • Kiln room43
  • Gallery back room28
  • Loading dock cage52

Also included

  • Stock by program and statusDrill-down
  • Friday reorder listDigest
  • Delivery due tomorrowNotificationTells the studio manager the day before a reorder is due so someone is at the dock.

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