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Homeless shelter

Velvetmoor Hill Shelter · Homeless shelter · Erie, PA

Elias Delacroix-Moss manages Velvetmoor Hill Shelter, an emergency shelter in Erie, and uses this to get every guest's stay agreement signed, bill each stay to the county, veterans office, church or hospital that pays for it, and chase the bills still unpaid.

NonprofitBillingDocuments and e-sign4 tables · 5 views · 1 form · 1 dashboard · 1 digest · 1 document · 1 notification · 1 stage rule set · 1 agent
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All stay bills

Stay bills
Bill numberGuestBilled toBilling clerkChecked inChecked outNightly rate
VH-3121Magdalena Osei-LindqvistHollinwood Regional Hospital Discharge ProgramWinifred Oyelaran-PrattAug 16, 2026Sep 25, 2026$60
VH-3120Rafferty Quillfeather-DubeLanternfell County Housing OfficeWinifred Oyelaran-PrattAug 11, 2026Sep 10, 2026$45
VH-3127Evander Thistlewood-DialloAshgrove Churches FellowshipWinifred Oyelaran-PrattAug 17, 2026Sep 5, 2026$38
VH-3105Lysander Okonkwo-BrandtState Emergency Shelter FundWinifred Oyelaran-PrattAug 1, 2026Aug 26, 2026$48
VH-3107Florentina Achterberg-MollAshgrove Churches FellowshipWinifred Oyelaran-PrattAug 11, 2026Aug 31, 2026$38
VH-3110Cormac Delacroix-MbekiTri-Valley Veterans Services OfficeWinifred Oyelaran-PrattJul 24, 2026Aug 21, 2026$52
VH-3113Imogen Valverde-StrandHollinwood Regional Hospital Discharge ProgramWinifred Oyelaran-PrattJul 7, 2026Aug 6, 2026$60
VH-3119Anneliese Kowalczyk-RheeLanternfell County Housing OfficeWinifred Oyelaran-PrattAug 2, 2026Aug 16, 2026$45
VH-3125Perpetua Haldane-NwosuState Emergency Shelter FundWinifred Oyelaran-PrattJul 12, 2026Jul 27, 2026$48
VH-3106Florentina Achterberg-MollAshgrove Churches FellowshipWinifred Oyelaran-PrattJun 29, 2026Jul 27, 2026$38
VH-3109Cormac Delacroix-MbekiTri-Valley Veterans Services OfficeWinifred Oyelaran-PrattJun 17, 2026Jul 17, 2026$52
VH-3104Lysander Okonkwo-BrandtState Emergency Shelter FundWinifred Oyelaran-PrattJun 2, 2026Jul 2, 2026$48

15 more rows

Tables

Stay bills

27 sample rows · 17 columns

Every stay billed after checkout: who it was for, who pays, what it came to and what is still owed.

Bill numberGuestBilled toBilling clerkChecked inChecked outNightly rate
VH-3121Magdalena Osei-LindqvistHollinwood Regional Hospital Discharge ProgramWinifred Oyelaran-PrattAug 16, 2026Sep 25, 2026$60
VH-3120Rafferty Quillfeather-DubeLanternfell County Housing OfficeWinifred Oyelaran-PrattAug 11, 2026Sep 10, 2026$45
VH-3127Evander Thistlewood-DialloAshgrove Churches FellowshipWinifred Oyelaran-PrattAug 17, 2026Sep 5, 2026$38
VH-3105Lysander Okonkwo-BrandtState Emergency Shelter FundWinifred Oyelaran-PrattAug 1, 2026Aug 26, 2026$48
VH-3107Florentina Achterberg-MollAshgrove Churches FellowshipWinifred Oyelaran-PrattAug 11, 2026Aug 31, 2026$38
VH-3110Cormac Delacroix-MbekiTri-Valley Veterans Services OfficeWinifred Oyelaran-PrattJul 24, 2026Aug 21, 2026$52
VH-3113Imogen Valverde-StrandHollinwood Regional Hospital Discharge ProgramWinifred Oyelaran-PrattJul 7, 2026Aug 6, 2026$60
VH-3119Anneliese Kowalczyk-RheeLanternfell County Housing OfficeWinifred Oyelaran-PrattAug 2, 2026Aug 16, 2026$45
VH-3125Perpetua Haldane-NwosuState Emergency Shelter FundWinifred Oyelaran-PrattJul 12, 2026Jul 27, 2026$48
VH-3106Florentina Achterberg-MollAshgrove Churches FellowshipWinifred Oyelaran-PrattJun 29, 2026Jul 27, 2026$38
VH-3109Cormac Delacroix-MbekiTri-Valley Veterans Services OfficeWinifred Oyelaran-PrattJun 17, 2026Jul 17, 2026$52
VH-3104Lysander Okonkwo-BrandtState Emergency Shelter FundWinifred Oyelaran-PrattJun 2, 2026Jul 2, 2026$48

15 more rows

Guests

14 sample rows · 13 columns

Each person who stays: the bed program, whether the stay agreement is signed, and what is owed on their stays.

GuestGuest codePhoneDate of birthBed programStay agreementIntake day
Leopold Ashburnham-MensahVH-G114(814) 555-0194Dec 3, 1972Emergency bedAwaiting agreementOct 4, 2026
Calliope Brannigan-ItoVH-G113(814) 555-0193Sep 29, 1993Women's wingAwaiting agreementOct 3, 2026
Magdalena Osei-LindqvistVH-G109(814) 555-0189Oct 11, 1990Family roomStayingAug 6, 2026
Rafferty Quillfeather-DubeVH-G108(814) 555-0188Apr 5, 1998Emergency bedStayingJul 7, 2026
Florentina Achterberg-MollVH-G103(814) 555-0183Dec 21, 1991Women's wingStayingJun 7, 2026
Evander Thistlewood-DialloVH-G112(814) 555-0192May 8, 1977Seasonal overflowMoved onMay 18, 2026
Lysander Okonkwo-BrandtVH-G102(814) 555-0182Sep 2, 1975Emergency bedStayingMay 8, 2026
Perpetua Haldane-NwosuVH-G111(814) 555-0191Aug 16, 1983Emergency bedMoved onApr 18, 2026
Imogen Valverde-StrandVH-G105(814) 555-0185Jan 9, 1994Family roomMoved onMar 29, 2026
Cormac Delacroix-MbekiVH-G104(814) 555-0184Jun 30, 1969Veterans bedStayingMar 19, 2026
Anneliese Kowalczyk-RheeVH-G107(814) 555-0187Jul 25, 1986Women's wingMoved onMar 9, 2026
Odette Vandersloot-TakahashiVH-G101(814) 555-0181Mar 14, 1988Family roomMoved onFeb 17, 2026

2 more rows

Payers

6 sample rows · 11 columns

The county offices, veterans office, churches, hospital program and state fund that pay for stays, with the rate and terms agreed.

PayerKindAgreed nightly rateDays to payBilling contactContact emailContact phone
Ashgrove Churches FellowshipFaith partner$3821Ambrose Whitlock-Sorensenambrose.whitlock@ashgrovechurchfellowship.net(814) 555-0173
Hollinwood Regional Hospital Discharge ProgramHospital partner$6045Yasmin Okeke-Falkenrathyasmin.okeke@hollinwoodhospitaldischarge.net(814) 555-0174
Lanternfell County Housing OfficeCounty program$4530Ruairi Castellanos-Webbruairi.castellanos@lanternfellhousing.net(814) 555-0171
Self-pay, sliding scaleSelf-pay$2014———
State Emergency Shelter FundState fund$4830Leontine Aspinall-Choleontine.aspinall@stateshelterfundoffice.net(814) 555-0175
Tri-Valley Veterans Services OfficeVeterans program$5230Georgiana Ibekwe-Lundgeorgiana.ibekwe@trivalleyvetsoffice.net(814) 555-0172

Forms and booking

Ask for a bed

Form
Ask for a bedThe page a person, caseworker or relative uses to ask for a bed program.
Who needs a bed? *
Which bed program fits best? *Emergency bedFamily roomVeterans bedWomen's wingSeasonal overflow
Which number can we call or text?
What is the guest's date of birth?We check it against ID at intake.
Ask for a bed

Dashboards

Stay billing at a glance

Stay bills
Bills by status
  • Paid17
  • Overdue6
  • Partly paid2
  • Billed2
Balance owed by payer$10,873

Also included

  • Agreement boardStage rules
  • Stay agreementDocumentThe house agreement each guest signs before taking a bed.
  • Bill coming dueNotificationWarns the billing clerk three days before a bill's payment date.
  • Monday overdue listDigest

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