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In-house recruiting

Willowmere Harbor People Team · In-house recruiting · Tacoma, WA

Soren Pellegrino is the talent acquisition lead at Willowmere Harbor People Team, an in-house recruiting team, and he uses this to keep every badge, welcome kit and career-fair giveaway counted and reordered before interview day arrives.

Staffing and HRInventoryImports4 tables · 6 views · 1 form · 2 dimension sets · 1 dashboard · 1 digest · 1 notification · 1 agent
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Stock board

Supplies
In stock23
Visitor badges, adhesiveRS-1101Interview day
Lanyards, navy, with clipRS-1102Interview day
Scorecard pads, 25 sheetsRS-1103Interview day
Bottled water, 24-countRS-1105Interview day
Parking validation ticketsRS-1108Interview day
18 more
Reorder soon2
Coffee pods, medium roastRS-1106Interview day
Hooded sweatshirts, assortedRS-1116Welcome kits
Reorder now5
Candidate welcome foldersRS-1104Interview day
Individually wrapped mintsRS-1107Interview day
Notebooks, softcover, logoRS-1110Welcome kits
Tote bags, canvas, naturalRS-1112Welcome kits
Benefits guide bookletsRS-1126Offer packets
Back-ordered1
QR code cardsRS-1120Career fair
Discontinued1
Easel pads for panel interviewsRS-1132Interview day

Tables

Supplies

32 sample rows · 17 columns

Everything the recruiting team keeps on hand for interview days, welcome kits and career fairs.

SupplySKUCategoryUnitKept inOn handReorder point
Banner stand, retractableRS-1117Career faireachEvent storage21
Benefits guide bookletsRS-1126Offer packetsbundle of 25Mailroom shelf56
Bottled water, 24-countRS-1105Interview daycase of 24Mailroom shelf96
Candidate welcome foldersRS-1104Interview daypack of 25Supply closet34
Coffee pods, medium roastRS-1106Interview daybox of 72Supply closet54
Easel pads for panel interviewsRS-1132Interview daypadInterview room cabinet30
Hand sanitizer pump bottlesRS-1128Office consumablescase of 12Mailroom shelf53
Handbook bindersRS-1127Offer packetseachSupply closet118
Hooded sweatshirts, assortedRS-1116Welcome kitseachEvent storage1412
Individually wrapped mintsRS-1107Interview daytub of 200Interview room cabinet33
Job brochure, trifoldRS-1119Career fairbox of 500Event storage32
Lanyards, navy, with clipRS-1102Interview daypack of 50Supply closet42

20 more rows

Vendors

7 sample rows · 12 columns

The print shops, gift suppliers and office wholesalers the team orders from.

VendorAccount repRep phoneRep emailAccount numberPayment termsLead time (days)
Foghorn Gifts and ApparelIsidore Marchetti-Bell(253) 555-0154isidore.marchettibell@foghorngiftsapparel.comFG-58203Net 307
Harborline Print and PromoGeorgiana Prewitt-Sato(253) 555-0151georgiana.prewittsato@harborlineprintpromo.comHP-20418Net 304
Kopachuck Coffee ServicePhilippa Zuberi(253) 555-0157philippa.zuberi@kopachuckcoffeeservice.comKC-12760Net 152
Narrows Badge and LanyardCuthbert Nakagawa(253) 555-0152cuthbert.nakagawa@narrowsbadgelanyard.comNB-30571Net 153
Pierce Point PackagingEulalia Oyinlola(253) 555-0155eulalia.oyinlola@piercepointpackaging.comPP-90336Prepaid5
Spinnaker Display SystemsLazarus Whitcombe-Ng(253) 555-0156lazarus.whitcombeng@spinnakerdisplaysystems.comSD-44187Net 309
Tideflat Office and Pantry SupplyWinnifred Achebe-Lund(253) 555-0153winnifred.achebelund@tideflatofficepantry.comTF-71104Net 302

Purchase orders

10 sample rows · 9 columns

Each order placed with a vendor, what it covers and when it is due or came in.

PO numberVendorOrder statusOrderedExpectedReceivedSupplies on the order
PO-8122Harborline Print and PromoOrderedOct 2, 2026Oct 9, 2026—Job brochure, trifold, QR code cards
PO-8119Tideflat Office and Pantry SupplyOrderedOct 1, 2026Oct 8, 2026—Letterhead paper, 24 lb, Hand sanitizer pump bottles, Printer paper, 20 lb
PO-8116Kopachuck Coffee ServiceOrderedSep 29, 2026Oct 6, 2026—Coffee pods, medium roast
PO-8128Pierce Point PackagingCancelledSep 23, 2026Sep 29, 2026—Welcome boxes, kraft
PO-8113Spinnaker Display SystemsReceivedSep 14, 2026Sep 21, 2026Sep 20, 2026Banner stand, retractable, Table throws, navy
PO-8110Foghorn Gifts and ApparelReceivedSep 10, 2026Sep 17, 2026Sep 18, 2026Water bottles, insulated 20 oz, Laptop sleeves, 14-inch, Hooded sweatshirts, assorted
PO-8107Tideflat Office and Pantry SupplyReceivedSep 7, 2026Sep 11, 2026Sep 11, 2026Bottled water, 24-count, Individually wrapped mints, Parking validation tickets, Hand sanitizer pump bottles
PO-8104Narrows Badge and LanyardReceivedAug 30, 2026Sep 4, 2026Sep 5, 2026Visitor badges, adhesive, Lanyards, navy, with clip, Name tag labels, hello style
PO-8101Harborline Print and PromoReceivedAug 26, 2026Sep 2, 2026Sep 3, 2026Candidate welcome folders, Notebooks, softcover, logo, Sticker sheets, laptop
PO-8125Foghorn Gifts and ApparelDraft———Tote bags, canvas, natural

Views

Count calendar

Supplies
October 2026
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
2
3
4
5
6
7Notebooks, softcover, logoTote bags, canvas, natural+1
8Candidate welcome foldersBenefits guide booklets
9
10Coffee pods, medium roastIndividually wrapped mints
11QR code cards
12
13
14
15
16
17Bottled water, 24-countJob brochure, trifold
18
19
20Welcome boxes, kraftWater bottles, insulated 20 oz+1
21
22Scorecard pads, 25 sheets
23
24Parking validation tickets
25Offer folders, embossedReturn envelopes, #10+2
26
27
28
29Visitor badges, adhesiveLanyards, navy, with clip+2
30Hand sanitizer pump bottlesTissue boxes, candidate lounge+2
31

Forms and booking

Add a supply

Form
Add a supplyFilled in whenever a new item joins the stock list, so it has a reorder level from day one.
What is the item called? *
What SKU should it carry? *Starts with RS- and four digits.
Which part of recruiting uses it? *Interview dayWelcome kitsCareer fairOffer packetsOffice consumables
How does it come packed?
How many are on the shelf now?
At what count should it be reordered?
How many should one reorder bring in?
What does one unit cost?
Which vendor supplies it?
Add to the stock list

Dashboards

Stock health

Supplies
Supplies by stock status
  • In stock23
  • Reorder now5
  • Reorder soon2
  • Back-ordered1
  • Discontinued1
Supplies by category
  • Interview day9
  • Welcome kits8
  • Career fair6
  • Offer packets5
  • Office consumables4
Counts due by week
  • Oct 4, 20267
  • Oct 11, 20263
  • Oct 18, 20265
  • Oct 25, 202612
  • Nov 8, 20264
  • Nov 29, 20261

Also included

  • Monday reorder listDigest
  • Count coming dueNotificationReminds the coordinator a couple of days ahead of each supply's scheduled shelf count.

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